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TCDSB Policy Register

ADMISSION OF PUPILS SA.01

Date Approved:		Dates of Amendment:
May 22, 2005 - Board		February 10, 2005 – Board, March 25, 2004 – Board, Feb. 10, 2000 Board, BM p 117, 7 May 98; BM p 523, 5 Sep 96; BM p 391, 16 May 96; BM p 436, 19 Jun 95; BM p 134, 16 Feb 95; BM p 52, 15 Dec 94; BM p 455, 16 Jul 92; BM p 115, 19 May 88; BM p 220, 24 Nov 86; BM p 296, 20 Mar 86; BM p 6, Dec 79; BM p 775, Nov 79; BM p 334, May 77; BM p 482, Apr 71; BM p 5, Jan 72; BM p 1293, Sep 71; BM p 482, Apr 71; BM p 187, Feb 69.


Cross Reference:

Policy

ADMISSIONS

1. The Toronto Catholic District School Board shall admit to a school operated by the Board:

(a) Roman Catholic children who, and whose parents, are resident in Metropolitan Toronto;

(b) those pupils who have the legal right to attend a school operated by the Board;

(d) pupils who, although not residents of Metropolitan Toronto, qualify under the Regulations to the Policy;

(e) foreign pupils who qualify under the Regulations to the Policy; and, wherever possible, school assessment in respect of such pupils shall be directed to the Board.

DEFERRAL OF REMOVAL OF INELIGIBLE PUPIL

2. In the event that:

(a) a pupil, although not entitled under this policy, is admitted to a school operated by the Board;

(b) although originally on admission, the pupil was entitled to be admitted to a school operated by the Board, subsequent circumstances demonstrate that the pupil has ceased to be so entitled; or

(c) the fee required under the Regulations has not been paid; the Director of Education, if satisfied that in all the circumstances justice and charity so demand, may defer the removal of the pupil until no later than the end of the current school year, and on behalf of the Board may levy or waive the gross or any lesser fee or part thereof, during and as a condition of any period of deferral.

ADMISSION IS NOT PLACEMENT

3. The placement of a pupil in any particular school operated by the Board shall not be determined under this Policy, but under the Placement of Pupils Policy then in force.

TRANSPORTATION NOT NECESSARILY PROVIDED

4. The admission of a pupil under this Policy does not constitute a commitment of the Board to provide transportation; entitlement thereto is governed by the Transportation Policy then in force.

Regulations:

1. Roman Catholic Pupil: Parent Not A Roman Catholic

NOTE: In the case of a pupil seeking admission to a secondary school after the commencement of the school year, the principal is encouraged to consult with the Program Coordinator, Admissions and Placement.

(a) A pupil shall be admitted if:

(i) the pupil is a Roman Catholic;

(ii) the pupil is resident in Metropolitan Toronto;

(iii) the parent or guardian is not a Roman Catholic;

(iv) the parent or guardian is resident in Metropolitan Toronto;

(v) the parent or guardian is a Canadian citizen or landed immigrant; and

(vi) in the case of an elementary school pupil, the pupil is age appropriate, as described in Regulation 11 hereof.

(b) In cases in which Catholicity, age, assessment, citizenship, immigrant status, or residence is a qualification, proof thereof shall be established by the applicant (or the parent or guardian of the applicant) prior to admission, and in accordance with Regulation 12 hereof.

In cases involving families where a marriage has occurred between a Catholic ratepayer with children and a Non‑Catholic spouse with children, the Non‑ Catholic children of the Non‑Catholic spouse shall be admitted provided that:

(i) one of the spouses is and remains Catholic and able to direct taxes to TCDSB;

(ii) the Non‑Catholic spouse registers all his/her Non‑Catholic elementary school aged children in a TCDSB school.

(d) Transportation, if provided at all, shall be provided only in accordance with the Transportation Policy of the Board in force from time to time.

2. Pupils With A Legal Right To Attend

RESIDENCE

(a) A pupil shall be admitted as a resident pupil if:

(i) the parent or guardian is a Roman Catholic;

(ii) the pupil resides in Metropolitan Toronto;

(iii) the parent or guardian resides in Metropolitan Toronto;

(iv) the pupil or parents or guardian is assessed in Metropolitan Toronto for separate school purposes as an owner or tenant; and

(v) v) in the case of an elementary school pupil, the pupil is age appropriate, as described in

(vi) Regulation 11 hereof.

ASSESSMENT ONLY

(b) A pupil shall be admitted as a resident pupil if:

(i) the pupil is Roman Catholic;

(ii) the parent or guardian is a Roman Catholic; and

(iii) the pupil or parent or guardian is assessed in Metropolitan Toronto for separate school

(iv) purposes as an owner or tenant or for business assessment in an amount (in any combination) not less than the statutory minimum as calculated from time to time by the Treasurer of the Board.

NOTE: Before admitting such a pupil, the principal must first verify, by telephone, the statutory minimum with the Assessment Department.

PUBLIC SECONDARY RESIDENCE ONLY

(i) the pupil resides in Metropolitan Toronto; and

(ii) the parent or guardian resides in Metropolitan Toronto.

PUBLIC SECONDARY ASSESSMENT ONLY

(d) A pupil shall be admitted as an entitled public secondary pupil if the pupil or parent or guardian is assessed in Metropolitan Toronto for separate school purposes as an owner or tenant or for business assessment in an amount (in any combination) not less than the statutory minimum as calculated from time to time by the Treasurer of the Board.

NOTE: Before admitting such a pupil, the principal must first verify, by telephone, the statutory minimum with the Assessment Department.

PUBLIC SECONDARY RESIDENCE AND ASSESSMENT

(e) A pupil shall be admitted as an entitled public secondary pupil if:

(i) the pupil resides in Metropolitan Toronto; and,

(ii) the pupil is the owner or tenant of property in Metropolitan Toronto that is separately assessed.

PUBLIC SECONDARY RESIDENCE AND AGE

(f) A pupil shall be admitted as an entitled public secondary pupil if: SEC.39 (1C,1D)

(i) the pupil is over eighteen years of age; and

(ii) the pupil has resided in Metropolitan Toronto for the twelve months immediately before admission.

(iii) the pupil or the parent is an owner or tenant of property therein that is separately assessed.

PUBLIC SECONDARY NON-RESIDENT, OTHER BOARD PAYS FEES

(g) The pupil is over eighteen years of age; and

(i) lives in another secondary school district, and

(ii) has been promoted or transferred to a secondary school, and Sec. 39(5)

(iii) the appropriate supervisory officer certifies there is adequate accommodation in the secondary school, and

(iv) the secondary school district where the person is qualified to be a resident pupil pays the fee. Sec. 48(1)

TAX EXEMPT LAND

(h) A pupil shall be admitted on application as a pupil resident on tax exempt land if:

(i) the pupil resides in Metropolitan Toronto;

(ii) the land on which the pupil resides is exempt from taxation for school purposes;

(iii) the pupil is otherwise qualified to be a resident pupil;

(iv) the Director of Education certifies that there is sufficient accommodation for the pupil for the current school year; and

(v) fees calculated in accordance with Ontario law are prepaid monthly by the pupil or the parent or guardian.

CUSTODY OF A CORPORATION, SOCIETY OR PERSON, BUT WITHOUT RIGHT TO ATTEND

(i) A pupil shall be admitted on application as a pupil in the custody of a corporation, society or person but otherwise without right to attend if:

(i) the pupil is in the custody of a corporation, society or other person;

(ii) the pupil does not have a right to attend the school that the corporation, society or person selects;

(iii) the Director of Education certifies that there is sufficient accommodation for the pupil for the current school year; and

(iv) fees calculated in accordance with Ontario law are prepaid monthly by the corporation, society or person.

(j) In cases in which Catholicity, age, assessment, citizenship, immigrant status, or residence is a qualification, proof thereof shall be established by the applicant (or the parent or guardian of the applicant) prior to admission, and in accordance with Regulation 12 hereof.

(k) Transportation, if provided at all, shall be provided only in accordance with the Transportation Policy of the Board in force from time to time.

3. Roman Catholic Pupil: No Separate School Assessment

(a) A pupil shall be admitted if:

(i) the pupil is a Roman Catholic;

(ii) the pupil is resident in Metropolitan Toronto;

(iii) the parent or guardian is a Roman Catholic;

(iv) the parent or guardian is resident in Metropolitan Toronto;

(v) the parent or guardian is a Canadian citizen or landed immigrant or refugee;

(vi) in the case of an elementary school pupil, the pupil is age appropriate, as described in Regulation 11 hereof; and

(vii) the parent or guardian is not eligible to become a separate school supporter.

(c) The admission of the pupil shall be revoked if the parent or guardian, upon becoming eligible to be a separate school supporter, fails to promptly take all necessary steps to so become.

(d) Transportation, if provided at all, shall be provided only in accordance with the Transportation Policy of the Board in force from time to time.

4. Catechumens

NOTE: All requests must be referred to the Program Coordinator, Admissions and Placement. The principal has no authority to admit pupils included in this category.

(a) A new pupil shall be admitted if:

(i) the parent/guardian and child are resident in Metropolitan Toronto; and

(ii) the parent/guardian or child is not a baptized Roman Catholic; and

(iii) the parent/guardian or child is a catechumen; and

(iv) the parent/guardian or child is a Canadian citizen or landed immigrant; and

(v) in the case of an elementary school pupil, the pupil is age appropriate, as described in Regulation 11 hereof.

(b) Applications, if approved, are approved for one school year only; renewals, if granted, are granted only on fresh application and upon compliance with all requirements of the Policy and these Regulations.

(c) Application for admission shall be in writing, signed by the parent or guardian of the pupil for whom admission is sought, certifying that the applicant is, at the time of the application, receiving instruction in the Roman Catholic faith, confirming the sincerity of the intention of the applicant, and describing the involvement of the applicant within the parish life.

(d) The application shall be accompanied by written confirmation, signed by the pastor of the parish in which the person is receiving instruction in the Roman Catholic faith, confirming the sincerity of the intention of the parent or guardian, and describing an involvement of the parent or guardian within the parish life that is satisfactory to the pastor.

(e) The application shall be accompanied by the payment of the appropriate net fee for the whole of the school year in respect of which the application is made.

(f) If satisfied that the application is bona fide and complies in all respects with the Policy and this

(g) Regulation, the Director of Education shall admit the pupil to a school operated by the Board until the end of the current school year only.

(h) Upon the filing with the Board of proof of Catholicity, and change of assessment form duly signed and fully completed, the Board shall refund to the applicant the prorated portion of the prepaid fee.

(i) In cases in which Catholicity, age, assessment, citizenship, immigrant status, or residence is a qualification, proof thereof shall be established by the applicant (or the parent or guardian of the applicant) prior to admission, and in accordance with Regulation 12 hereof.

(j) Transportation, if provided at all, shall be provided only in accordance with the Transportation Policy of the Board in force from time to time.

5. Non‑Metro Pupil: Corporate Assessment in Metropolitan Toronto

NOTE: All requests must be referred to the Program Coordinator, Admissions and Placement. The principal has no authority to admit pupils included in this category.

(a) A pupil shall be admitted if:

(i) the pupil is not resident in Metropolitan Toronto;

(ii) the parent or guardian is a Canadian citizen or landed immigrant;

(iii) the pupil, parent or guardian is a separate school supporter as owner or tenant in the community in which the pupil is resident;

(iv) there is space available for the pupil both in the program and in the school in which the pupil seeks to be enrolled, such availability to be determined by the Director of Education;

(v) the pupil or parent or guardian is a shareholder of a corporation that is assessed in Metropolitan Toronto for separate school purposes as an owner or tenant or for business assessment in an amount (in any combination) not less than the minimum prescribed in Regulation 10 hereof; and

(vi) in the case of an elementary school pupil, the pupil is age appropriate, as described in Regulation 11 hereof.

(c) Transportation, if provided at all, shall be provided only in accordance with the Transportation Policy of the Board in force from time to time.

6. Non‑Metro Pupil:

(a) A pupil shall be admitted if:

(i) the pupil and parent or guardian are non-resident in Toronto, and

(ii) the pupil who is applying for Junior Kindergarten to grade 8 admission is Catholic, and

(iii) upon space being available in an elementary/secondary school, and

(iv) the non-resident parent or guardian is a separate school elector in the jurisdiction in which they reside.

(b) Non-metro TCDSB grade 8 pupils who have been in the TCDSB system for three consecutive years (grades 6, 7, & 8) requesting admission in TCDSB secondary schools, other than Cardinal Carter Academy for the Arts and St. Michael’s Choir School, will be considered as Priority 1 applicants. All other non-metro TCDSB grade 8 pupils, other than Cardinal Carter for the Arts and St. Michael’s Choir School, will be considered as Priority 4 applicants.

(c) Non-metro TCDSB grade 8 pupils who have been in the TCDSB system for eight consecutive years (since grade 1), requesting admission in TCDSB secondary schools, will be considered and treated as any other resident TCDSB grade 8 pupil.

(d) Non-metro Catholic pupils applying from a school outside the TCDSB requesting admission in TCDSB secondary schools will be considered as Priority 4 applicants.

(e) A non-metro pupil applying for Cardinal Carter Academy for the Arts or St. Michael’s Choir School may be admitted according to Policy S.A. 02, Placement of Pupils, Regulations 6 and 7.

(f) In cases in which Catholicity, age, assessment, citizenship, immigrant status, or residence is a qualification, proof thereof shall be establish by the applicant (or the parent or guardian of the applicant) prior to admission and in accordance with Regulation 12 hereof.

(g) Transportation, if provided at all, shall be provided only in accordance with Transportation Policy of the Board in force from time to time.

(h) The presence of siblings in the secondary school of choice (S.A.02, Reg. 4, b, ii) does not apply to this regulation other than those non-metro students who have been in attendance for eight consecutive years (refer to #c above).

(i) Non-metro, non-Catholic pupils applying from a school outside the TCDSB requesting admission in TCDSB secondary schools will be considered as Priority 6 applicants.

(j) Each year priority #4, priority #5 and priority #6 students can be accepted at any time once all priority #1- #3 students have been offered placement.

7. Foreign Pupils

Foreign Pupils shall include the following: Education Act Sec. 49(7) & 49.1

A pupil or pupil’s parent/guardian with a Diplomatic Visa, Refugee Status, Employment Authorization, Work Permit, Ministerial Permit, Awaiting Determination of a Claim to be Found a Convention Refugee, Visiting Forces Act (Canada) or unlawfully in Canada.

A pupil shall be admitted if:

(a) In the case of elementary pupils:

(i) the pupil or parent/guardian is Catholic; and

(ii) the immigration status of the pupil and/or parent/guardian is one of the above; and

(iii) where eligible, the parent/guardian is assessed for separate school purposes as an owner or tenant, and

(iv) the pupil is age-appropriate as described in S. A. 01 Regulation 10.

(b) In the case of secondary school pupils:

(i) the immigration status of the pupil and/or parent/guardian is one of the above; and

(ii) where eligible, the parent/guardian is assessed for separate school purposes as an owner or tenant, and

(iii) there is space available for the pupil in both the program and the school in which the pupil seeks to be enrolled.

(d) In cases in which Catholicity, age, assessment, immigration status, or residence is a qualification, proof shall be established by the parent/guardian prior to admission in accordance with S. A. 01 Regulation 11.

8. Foreign Students: Student Authorizations

Note: All requests must be referred to the Admissions and Placement Department. The principal has no authority to admit pupils included in this category.

(a) A pupil shall be admitted if:

(i) the pupil is Catholic;

(ii) the pupil is resident in Metropolitan Toronto;

(iii) the pupil is not a Canadian citizen;

(iv) the pupil is not a landed immigrant;

(v) in the case of an elementary school pupil, the pupil is age appropriate, as described in Regulation 11 hereof;

(vi) there is no work permit, diplomatic visa, or ministerial permit in respect of the pupil;

(vii) there is space available for the pupil in both the program and the school in which the pupil seeks to be enrolled, such availability to be determined by the Director of Education; and

(viii) the gross fee is prepaid by a certified cheque or money order; and

(ix) the student has obtained a Student Authorization from Employment and Immigration Canada prior to admission to school. (Junior Kindergarten and Senior Kindergarten are exempt.)

(a) In cases in which Catholicity, age, assessment, citizenship, immigrant status, or residence is a qualification, proof thereof shall be established by the applicant (or the parent or guardian of the applicant) prior to admission, and in accordance with Regulation 12 hereof.

9. Minimum Amount of Assessment Required For The Purposes Of The Regulations Under This Policy

(a) For the purposes of Regulations 2(b)(iii) and 2(d), the minimum amount of assessment for each calendar year shall be calculated by the Treasurer of the Board in accordance with the requirements of the law of Ontario.

(b) For the purposes of Regulation 5(a)(v), the minimum amount of assessment of the corporation for each calendar year that is the result of the formula

‑‑‑‑‑ x C

shall not be less than the minimum amount described in Regulation 10(a), where "A" is equal to the percentage of the shares in the corporation held by the shareholder who is the pupil or the parent or guardian of the pupil;

"B" is equal to that percentage of the total of the assessment of the corporation that has been allocated to the support of separate schools in Metropolitan Toronto; and

"C" is equal to the total amount of the assessment of the corporation that has been allocated to the support of separate schools in Metropolitan Toronto.

(c) In the case of non‑Metro residents, where business assessment falls below the minimum qualifying amount in the new year, the student(s) will no longer be eligible to attend in September under business assessment but will be required to pay the net fee or obtain a liability for fees from their home board.

10. Establishment Of Appropriate Ages For Elementary School Pupils

(a) For the purposes of these Regulations, a pupil is age appropriate for admission to an elementary school if, as of the last day of the calendar year, the pupil has attained the age of:

(i) four (4) years in the case of junior kindergarten;

(ii) five (5) years in the case of kindergarten;

(iii) six (6) years in the case of grade 1 or higher;

(iv) two (2) years in the case of the hearing impaired pupil; and has not attained the age of twenty‑one (21) years.

11. Proof of Age, Assessment, Catholicity, Citizenship, Immigrant Status or Residence

(a) Whenever it is necessary to prove age, assessment, Catholicity, citizenship, immigrant status or residence, the following will be sufficient for the purpose:

(i) AGE

1) Birth Certificate;

2) Baptismal Certificate; or

3) Passport;

(ii) ASSESSMENT

1) Assessment Notice, identifying status of school support as “separate”;

2) Enumeration Notice, identifying status of school support as “separate”; or

3) Transfer of Assessment form, signed by the parents and delivered to the Assessment Department or the principal, and verified by the Assessment Department;

(iii) CATHOLICITY

1) Baptismal Certificate;

2) First Communion Certificate; or

3) Confirmation Certificate;

4) In the event that none of the above are available for the pupil, there may be accepted in lieu:

(a) Baptismal Certificate of the parent or guardian; or

(b) First Communion Certificate of the parent or guardian; or

(iv) CITIZENSHIP

1) Birth Certificate;

2) Passport; or

3) Certificate of Citizenship;

(v) IMMIGRANT STATUS

1) Record of Landing;

(vi) CLAIM OF METRO RESIDENCE

1) ownership of residence or recognized lease, or

2) driver’s licence, and

3) completion of an assessment form

(vii) CLAIM OF METRO RESIDENCY BY A NON-METRO RESIDENT

1) proof they are no longer residing in non-Metro area

2) ownership of residence or recognized lease, and

3) a driver’s licence, and

4) two recent invoices directed to this name/address, and

5) completion of an assessment form

b) Whenever the applicant is unable to produce a form of proof described in Regulation 12(a), but does supply some other form of evidence that the Director of Education considers to be a reasonably reliable equivalent, such other form shall be acceptable for the purpose.

12. Payment of Fees

(a) The Treasurer of the Board shall obtain from each pupil in respect of whom fees are payable, or from the parent or guardian of such pupil one of the following:

(i) payment in advance by certified cheque for the whole of the school year for each child;

(ii) payment of a deposit, with full payment for the remainder of the full net fee for the school year upon notice, for each child, or

(iii) security satisfactory to the Treasurer for the payment of the whole of the fees for the school year; and upon receipt thereof, the Treasurer shall issue a certificate for the purposes of Regulation 13(b) hereof.

(b) Subject to the provisions of paragraph number 2 of the Policy, no pupil in respect of whom fees are payable will be admitted to a school operated by the Board unless, prior to the first day of attendance in every school and regardless of whether the pupil may have attended in any previous school year, the pupil’s name appears on the Non-Metro Approved List sent out to each school by Admissions and Placement, or the pupil or parent or guardian had exhibited to the principal the certificate of the Treasurer of the Board as to the payment of or security for such fees for the year.

13. Children Resident in Metro Shelters

(a) Where children are presently registered in a Toronto Catholic District School Board elementary or secondary school and due to family circumstances must be temporarily housed in a Metro Shelter and registered in another TCDSB school, the student(s) Ontario School Record (s) will be transferred using the following process:

(i) the principal of the receiving school will contact the sending school principal requesting the Ontario School Record;

(b) The sending school will transfer the student(s) in Trillium and send the Ontario School Record(s) in a confidential Ontario School Record (s) mailing envelope to the receiving school;

(c) That the above procedure be managed with the utmost discretion by the school staff to ensure confidentiality to the family.

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