AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION

THURSDAY, SEPTEMBER 16, 2004

7:00 P.M.

1. Memorials and Prayer.

2. Roll Call and Apologies.

3. Approval of the Agenda

PLEASE NOTE: Items 12a) to 12f) and 13a) to 13d) should be dealt with tonight.

4.Declarations of Interest.

5.Approval and Signing of the Minutes.

6.Presentations:

7. Delegations:

a)Shirley Hoy, Chief Administrator Officer, regarding the permit policy and access to schools by the community.

b)Joan Taylor, Corporate Issues Manager of the City of Toronto regarding the permit policy and access to schools by the community.

c)Matthew Kellway, representing the CSAC of St. John Catholic School, regarding eviction notice given to the daycare at St. John Catholic School.

d) Bill Chandler, representing the CSAC of St. Agatha Catholic School regarding the need for a new school.

8. Trustee Matters:

a) From Trustee Cicogna regarding the Mary Cicogna Trust Fund Policy.

Receive.

b) From Trustee Cicogna regarding nameplates for Trustees.

Receive.

c) From Trustee Kennedy regarding an unqualifying bus route to Our Lady of Fatima.

That the bus stop of the unqualifying bus that goes to Our Lady of Fatima to a stop 300 meters closer to the school accommodate the Sousa children or a new bus to take the 56 children who come from the area south west of Our Lady of Fatima Catholic School be provided.

d) From Trustee Kennedy regarding the addition of busing for children who wish to avail themselves of the opportunity to attend a French immersion course in the nearest Catholic school.

Receive.

e)From Trustee Piccininni, regarding the NPP budget.

That staff be directed to:

1.provide a financial status report on the NPP budget versus grant revenue.

2.identify options available to the Board to increase NPP grants

3.identify other revenue sources to supplement NPP grants

4.develop a strategy to move forward to address school replacement/renovation needs across the system

5.provide a status report on the concrete measures implemented by this Government to keep small and underutilized schools open while addressing accommodation needs in other parts of the Board’s jurisdiction.

9. Unfinished Business:

10. Matters recommended by Sub-Committees requiring Committee approval.

11.Matters referred to this Committee by the Board and other Committees.

a) Trustee Matter from Trustee Del Grande regarding Signs for Schools (branding). (Referred to the Committee by the Trustee Services and By-laws Committee at its meeting held August 16, 2004).

Receive.

12.Reports of Officials and Special Committees for ACTION of the Board.

a)Report regarding Learning Opportunities Expenditures within Current Budget Estimates. p.1-p.4

That the Board approve this submission outlining programs and services already in place to continue to meet the needs of its students as defined by the Learning Opportunities criteria.

b) Report regarding Priority for Spending $8,894,418 from Reserves Recovered using L.O.G. Funds plus Reserve Funds available to total $11,756,625. p.5-p.8

That the Board approve the following priority listing for the use of $8,894,418 from reserves recovered using L.O.G. funds plus another $3,632,207 from reserves for a total of $12,526,625 for the following one time costs:

Priority:

1.“Success For All” $5,400,000

2.Science Labs $4,950,000

The priority list of schools using the reserves will be in order from top to bottom of:

Bishop Allen 2 labs $ 250,000

Dante Alighieri2 labs $ 650,000

Madonna 2 labs $ 650,000

Cardinal Carter 2 labs $ 650,000

Pope John Paul II2 labs $ 650,000

St. Mary Secondary2 labs $ 650,000

Jean Vanier 2 labs $ 650,000

Contingency $ 800,000

$4,950,000

Note: Other science labs funded from Renewal Budget as per Comment #5 $3,000,000.

3.Data Centre $ 1,026,625

4.Portable Reconfiguration $ 180,000

5.Computer Labs/Specialty Labs $ 200,000
(12 schools)

6.Summer Camps $ 770,000

Total: $12,526,625

c) Report regarding of Replacement of UPS, backup power generation and airconditioning systems for the CEC Information Technology Data Centre. p.9-p.12

1.That funding in the amount of $1,026625 be included in the revised 2004-2005 budget estimates for the UPS, back-up power generation and air-conditioning systems replacement project.

2.That Totten Sims Hubicki Associates be retained to prepare the design specifications and drawings, issue and evaluate the tender documents and provide contract administration, project management and commissioning services for the implementation and construction stage of the project for the estimated engineering fee of $58,405.

d)Report regarding Procedure for Distribution of the One Time allocation of funds to schools. p.13-p.14

That the procedures outlined in the Report compliant with the recording of Ministry of Education expenditures, be approved.

e) Report regarding Bulk Purchase of Natural Gas and Gas Transportation November 1, 2004 to November 1, 2006. p.15-p.16

1. That the TCDSB execute two (2) additional enabling agreements with Coral Energy and BP Canada Energy.

2.That the Board obtain competitive pricing from each of Coral, BP Canada and WPS Energy for the purchase of 2065 gj/day of natural gas and for the transportation for the period November 1, 2004 to October 31, 2005 and November 1, 2005 to October 31, 2006.

3.That the Director of Education or designate be authorized to enter into contracts on behalf of the Board for the purchase of natural gas and gas transportation.

4.That the results of the acquisition process be reported to the Board by way of an information report.

f)Report regarding Greenpower Canada’s “Tiger Run 2004”. (to be distributed)

13.Reports of Officials and Special Committees for INFORMATION of the Board.

a)Report regarding Enrolment Action Plan – Revision for 2004-2005. p.17-p.37

Receive.

b)Report regarding Notre Dame Catholic Secondary School: p.38-p.56

1. Long Term Plan

2. Capital Program History

Receive.

c)Report regarding Staff (Full Time) Secondary School Libraries. p.57-p.64

Receive.

d)Report regarding Increased Time for Child and Youth Workers Report. p.65-p.66

Receive.

14. Approval of Matters for which no trustee has requested debate:

15. Communications:

16. Inquiries and Miscellaneous:

N.B. Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda.

17. Update of Pending List:

18. RESOLVE INTO PRIVATE SESSION.