AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION

THURSDAY, FEBRUARY 10, 2005

7:00 P.M.

1. Memorials and Prayer.

2. Roll Call and Apologies.

3. Approval of the Agenda

4. Declarations of Interest.

5. Approval and Signing of the Minutes of the Regular Meeting held January 17, 2005 for PUBLIC SESSION. p.1-p.20

6. Presentations:

a)Paul Whitehead, President of OCSTA regarding activities of OCSTA.

7. Delegations:

a) Bill Chandler, representing the CSAC of St. Agatha Catholic School regarding the need for a new school.

b)Paul Robertson, representing First Canadian Property Investments, regarding funding alternatives to OSBFC.

c) Steven Carrasco, ratepayer, regarding leasing of the former St. Aloysius school facility to a film company.

8. Trustee Matters:

a) From Trustee Andrachuk, regarding reconsideration of motion to pay membership dues to OCSTA.

That the Board approve annual membership in OCSTA for the 2004/2005 school year and the associated membership fees of $174,421.

b) From Trustee Del Grande, regarding templating and branding.

Receive.

9. Unfinished Business:

10. Matters recommended by Sub-Committees requiring Committee approval.

11. Matters referred/deferred to this Committee by the Board and other Committees.

a) Communication from the Directors of Education TDSB and TCDSB addressed to Chairs of TDSB and TCDSB. (Deferred by the Committee at its meeting held January 17, 2005). p.21

Receive.

b) Trustee Matter from Trustee Piccininni regarding pagers for head caretakers and assigned lead caretaker. (Deferred by the Committee at its meeting held January 17, 2005).

Receive.

c) Report regarding Hardware and Software Upgrade for Board E-Mail, Voice Mail and Fax Services. (Deferred by the Committee at its meeting held January 17, 2005). p.22-p.24

That the Board approve funding in the amount of $1,811,958.37 plus $144,956.67 PST and $40,587.87 net GST for a total of $1,997,502.91 funded over a 5-year period to purchase the required hardware and software to complete the implementation, testing and migration phases of the project to upgrade the current Exchange 5.5 system to an enterprise Exchange 2003 environment for the Board’s e-mail, voice mail and fax services.

d) Report regarding Disposal of Portable (Deferred by the Committee at its meeting held January 17, 2005). p.25

That portable #488-E-75 be declared surplus to the needs of the Board, and disposed of by demolition or sale, in accordance with Board policy.

e) Report regarding School Renewal Initiative Update. (Deferred by the Committee at its meeting held January 17, 2005). Item was questioned by Trustee Cicogna. p.26-p.56

Receive.

f) Report regarding School’s CSAC Account Status Report for the Period September 1, 2004 to December 31, 2004. (Deferred by the Committee at its meeting held January 17, 2005). Item was questioned by Trustee Carroll. p.57-p.60

Receive.

12. Reports of Officials and Special Committees for ACTION of the Board.

a) Report regarding Policy S.A. 01 Admission of Pupils Reg. 7, Foreign Pupils and Policy S.A.01 Admission of Pupils Reg. 8, Foreign Pupils: Work Permit. p.61-p.64

1. That policy S.A. 01, Reg. 7 Foreign Pupils be rescinded.

2. That policy S.A. 01, Reg. 8 Foreign Pupils: Work Permit be rescinded and included under the new S.A.01, Reg. 7 Foreign Pupils policy.

3. That policy S.A.01, Reg. 7 be adopted as follows:

Reg. 7 Foreign Pupils

Foreign Pupils shall include the following: Education Act Sec. 49(7) & 49.1

A pupil or pupil’s parent/guardian with a Diplomatic Visa, Refugee Status, Employment Authorization, Work Permit, Ministerial Permit, Awaiting Determination of a Claim to be Found a Convention Refugee, Visiting Forces Act (Canada) or unlawfully in Canada.

A pupil shall be admitted if:

(a) In the case of elementary pupils:

(i) the pupil or parent/guardian is Catholic; and

(ii) the immigration status of the pupil and/or parent/guardian is one of the above; and

(iii) where eligible, the parent/guardian is assessed for separate school purposes as an owner or tenant, and

(iv) the pupil is age-appropriate as described in S. A. 01 Regulation 11 (Appendix A).

(b) In the case of secondary school pupils:

(i) the immigration status of the pupil and/or parent/guardian is one of the above; and

(ii) where eligible, the parent/guardian is assessed for separate school purposes as an owner or tenant, and

(iii) there is space available for the pupil in both the program and the school in which the pupil seeks to be enrolled.

(c) Transportation, if provided, shall be provided in accordance with the Transportation policy of the Board.

(d) In cases in which Catholicity, age, assessment, immigration status, or residence is a qualification, proof shall be established by the parent/guardian prior to admission in accordance with S. A. 01 Regulation 12 (Appendix A).

b) Report regarding Calls to Grade 8 Parents of Students not Choosing a TCDSB Secondary School. p.65-p.103

That the action of principals/staff in calling all parents of Grade 8 students who indicate a non-TCDSB Secondary school in the initial application continue in November 2005 as part of the Enrolment Action Plan.

c) Report regarding School Lawn Signs. p.104-p.112

1. That all signage installed on school property meet the necessary By-Laws for that area for signage.

2. That the words of Toronto Catholic District School Board be included on all future signs.

3. That Principals work with the approved signage contractor to determine the best location on the school property to locate the signage.

d) Report regarding Toronto District School Board Proposal of Surplus Property for Sale Grace Street Junior Public School. p.113-p.120

That the Toronto District School Board be advised that the Toronto Catholic District School Board has no interest in acquiring Grace Street Junior Public School.

e) Report regarding Father Henry Carr Catholic Secondary School Redevelopment Options At 1760 Martin Grove Road. p.121-p.136

That Father Henry Carr Catholic Secondary School be redeveloped by way of the Scheme 1 Replacement Option phased to suit future enrolment demands with Phase 1 replacement of the existing building (1760 Martin Grove Road), at an estimated cost of $9,580,956, be undertaken at this time.

13. Reports of Officials and Special Committees for INFORMATION of the Board.

a) Report regarding Grade 9 High School Choices for 2005-2006. p.137-p.171

Receive.

b) Report regarding Ministry of Education Program on School Safety. p.172-p.189

Receive.

c) Report regarding Boardroom Upgrade Communication System. p.190-p.202

Receive.

d) Report regarding 2004-05 School Budgets Compared to Actual and Committed Expenditures for the Period September 1, 2004 to January 31, 2005. p.203-p.209

Receive.

e) Report regarding 2004-2005 Facilities Renewal Budget Compared to Actual and Committed Expenditures as at January 31, 2005. p.210-p.228

Receive.

f) Report regarding School’s Outside Agency Account Status Report for the Period September 1, 2004 to January 31, 2005. p.229-p.234

Receive.

g) Report regarding School’s CSAC Account Status Report for the Period September 1, 2004 to January 31, 2005. p.235-p.237

Receive.

h) Report regarding Education Development Charges (‘EDC’) for the period September 1, 2004 to January 31, 2005. p.238-p.242

Receive.

14. Approval of Matters for which no trustee has requested debate:

15. Communications:

16. Inquiries and Miscellaneous:

N.B. Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda.

17. Update of Pending List:

18. RESOLVE INTO PRIVATE SESSION.