AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION

THURSDAY, MAY 12, 2005

7:00 P.M.

1. Memorials and Prayer.

2. Roll Call and Apologies.

3. Approval of the Agenda

4. Declarations of Interest.

5. Approval and Signing of the Minutes of the Regular Meeting held April 14, 2005 for PUBLIC SESSION. p.1-p.14

6. Presentations:

7. Delegations:

a)Shereen Persano, Father Serra Catholic School CSAC Chair of the Facility Replacement Committee, regarding the need for a new school.

b)Joanne Hills, member of CSAC, Fr. Serra Catholic School, regarding a new school.

c) Lillian Salmon, ratepayer, regarding the possibility of erecting trees around St. Brigid Catholic School.

d) Bill Chandler, representing St. Agatha Catholic School, regarding the need for a new school.

e) Teresa LaFave, representing the St. John the Evangelist Catholic School CSAC regarding “St. John the Evangelist Catholic School – We Won’t be Railroaded”

f) Mary Fay and Sean McCann, regarding proposal to save The O’Connor House.

g) Bill Petruck regarding fundraising to save The O’Connor House.

8. Trustee Matters:

a) From Trustee Kennedy regarding Request for a Liquor Permit for Senator O’Connor Alumni “Goodbye Barbeque”, Saturday, June 25, 2005. p.15-p.16

That permission be granted to obtain a liquor permit for Senator O’Connor Catholic Secondary School Alumni to have a “Goodbye Barbeque” on Saturday, June 25, 2005.

b) From Trustee Kennedy, regarding request for liquor permit for a staff retirement celebration – St. Joseph Catholic School, Friday, May 27, 2005. p.17-p.19

That the Board waive its policy and give approval for a permit to serve alcohol at St. Joseph Catholic School for a staff retirement celebration on Friday, May 27, 2005.

9. Unfinished Business:

10. Matters recommended by Sub-Committees requiring Committee approval.

11. Matters referred/deferred to this Committee by the Board and other Committees.

a) Report regarding Policy S.A.01 Admission of Pupils Regulation 6 Non-Metro Pupils. (Referred to the Committee by the Human Resources, Program and Religious Affairs Committee at its meeting held May 5, 2005). [SEE ITEM 12f)] p.20-p.22

1. That the Non-Metro Policy S.A.01, Reg. 6(a) be changed to allow non-Catholic students to apply to Toronto Catholic District School Board secondary schools effective immediately, subject to space being available

2. That non-Catholic students applying from a school outside the TCDSB would still be considered as Priority #4 applicants and placed on a waiting list. If place is available, then they would be considered along with all other students on waiting lists.

3. That Catholic students outside Metro Toronto be considered a higher priority than non-Catholic students outside Metro Toronto.

4. That the policy be brought back with a report that would address:

i) the number of over-subscribed and under-subscribed schools

ii) the number of students from outside of the City of Toronto who attend our schools

iii) the admission of non-Catholic students with the catchment area.

iv) the admission of students within Metro who are residents of other Boards.

12. Reports of Officials and Special Committees for ACTION of the Board.

a) Report regarding Renewal of Bell Canada Large Organization Centrex Service Agreement – School Telephone Lines. URGENT p.23-p.32

That the Bell Canada Large Organization Centrex Service Agreement be renewed for a five-year term effective from January 15, 2004 to January 14, 2009. The 5-year Centrex rate being $23.55 per month per telephone line subject to CRTC and tax changes for an estimated annual cost of $448,768.80 plus net taxes of $45,953.93 for a total annual cost of $494,722.73.

b) Report regarding Tender for Musical Instruments and Accessories. URGENT p.33-p.45

That the unit prices as detailed in the attached Appendix “A” provided by the following vendors be approved for the provision of musical equipment and accessories for the 2005-2006 and 2006-2007 academic school years:

VENDOR AMOUNT

St. Johns Music Ltd. $166,200.06

Harknett Music 40,699.84

George Heinl & Co. Ltd. 25,261.74

Long & McQuade Ltd. 19,966.99

Waterloo Music Co. 12,683.44

Steve’s Music Store 11,698.87

Belle Air Music Co. 10,627.00

Cosmo Music 5,343.00

Remeny House of Music 2,590.81

Arden’s Music 1,953.30

The Sound Post 1,637.27

Estimated Total $298,662.32

c) Report regarding School Renewal – Good Places to Learn Stage 1. URGENT p.46-p.80

That the funds from the Good Places to Learn: Stage 1 allocation be used to address only projects that have been identified as urgent and high priority by EDU for 2003/2004 in the Toronto Catholic District School Board RECAPP database.

d) Report regarding St. Norbert Catholic School – Removal of Portables and Request for an addition. p.81-p.93

That the accommodation issues of St. Norbert Catholic School be considered in the Long Term Plan currently in development.

e) Report regarding St. John Evangelist Catholic School. p.94-p.105

1. Portable Reconfiguration

2. GO Transit Georgetown Corridor Rail Expansion (including the air rail link between Union Station and Pearson Airport).

1. That GO Transit, Transport Canada and SNC-Lavalin Engineers and Constructors Inc., as well as the City of Toronto, and the Ministry of Environment be advised that the Toronto Catholic District School Board has serious concerns and reservations about the proposed GO Transit Georgetown/CN Weston Subdivision Corridor Expansion (including the Air Rail Link) and its impact on St. John Evangelist Catholic School and the school community.

2.That GO Transit, Transport Canada and SNC-Lavalin Engineers and Constructors Inc. be advised that as a further mitigative measure to minimize the impacts of the project, the proponents provide funding for retrofitting the entire school building with replacement windows and classroom air conditioners, and unit ventilators for portables, where needed.

3.That the City of Toronto and CN be requested to waive minimum setback requirements as soon as possible in order that additional portables can be placed on site and all portables reconfigured to consolidate outdoor playspace.

f) Report regarding Updated Request, Admission of Pupils. [SEE ITEM 11a)] p.106-p.117

That the current Policy S.A.01, Admission of Pupils, Reg. 6 Non-Metro Pupil be amended so that a non-Catholic, non-Metro student can be considered for admission as a priority #6 wait list student.

g) Report regarding permitting of vacant TCDSB School Sites. p.118-p.119

That a Community consultation process be implemented prior to granting all requests for permits, for a period of six months or longer, for the use of Toronot Catholic District School Board vacant School facilities for the purpose of film production.

13. Reports of Officials and Special Committees for INFORMATION of the Board.

a) Report regarding East Sport and Social Club. p.120-p.122

Receive.

b) Report regarding Best Start Strategy. p.123-p.140

Receive.

c) Report regarding Childcare and Before and After School Program Lease and License Agreements. p.141-p.144

Receive.

d)Report regarding Out of Area Bussing of St. Victor Catholic School. p.145-p.146

Receive.

e) Report regarding Portables. p.147-p.148

Receive.

f)2004-2005 Operating Budget Compared to Actual and Committed Expenditures as at April 30, 2005. p.149-p.150

Receive.

g) 2004-2005 Facilities Renewal Budget Compared to Actual and Committed Expenditures as at April 30, 2005. p.151-p.169

Receive.

h)Report regarding 2004-2005 School Budgets Compared to Actual and Committed Expenditures for the Period September 1, 2004 to February 28, 2005. p.170-p.176

Receive.

i) Report regarding School’s Outside Agency Account Status Report for the Period September 1, 2004 to February 28, 2005. p.177-p.182

Receive.

j) Report regarding Schools CSAC Account Status Report for the Period September 1, 2004 to February 28, 2005. p.183-p.186

Receive.

k) Report regarding Education Development Charges (“EDC”) for the Period September 1, 2004 to February 28, 2005. p.187-p.192

Receive.

14. Approval of Matters for which no trustee has requested debate:

15. Communications:

16. Inquiries and Miscellaneous:

N.B. Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda.

17. Update of Pending List:

18. RESOLVE INTO PRIVATE SESSION.