AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION

THURSDAY, SEPTEMBER 15, 2005

1. Memorials and Prayer.

2. Roll Call and Apologies.

3. Approval of the Agenda

4. Declarations of Interest.

5. Approval and Signing of the Minutes

6. Presentations:

7. Delegations:

a) Gaspar Galati (CSAC Chair) and Tanya Cleary-Desantis, St. Augustine of Canterbury Catholic School, regarding addition to the school.

b) Bill Chandler, representing St. Agatha School Catholic School, regarding the need for new school.

c) Margaret Dinunzio, Parent, St. Gregory Catholic School, requesting transportation for her son, a Grade 6 student attending French Immersion at St. Gregory Catholic School.

8. Trustee Matters:

9. Unfinished Business:

10. Matters recommended by Sub-Committees requiring Committee approval.

11. Matters referred/deferred to this Committee by the Board and other Committees.

12. Reports of Officials and Special Committees for ACTION of the Board.

a) Renewal of Symantec Anti-Virus Maintenance Agreement p.1-p.3.

That the Tender for the renewal of the Symantec Anti-Virus Maintenance Agreement be awarded to GenX Solutions Inc. being a 3-year agreement and the lowest annual cost proposal meeting the Board’s specifications in the amount of $556,523.00 plus $44,521.84 PST and $12,466.12 net GST for the total annual amount of $613,510.96.

b) Report regarding French Immersion Bussing and Daycares p.4-p.10.
1) That the expansion of the French Immersion program be considered as a part of the long term accommodation plan.

2) Should sufficient funds become available through the Ministry’s Transportation Grant that a report be brought back to the Board of Trustees to determine a course of action in regards to improving Transportation Service, including options for French Immersion, Gifted, and secondary school transportation.

3) That a letter be sent to the Minister of Education detailing the inequities in the funding of Student Transportation and requesting a new funding formula be implemented that will meet the needs of Catholic families in the City of Toronto.

c) Report Regarding Transportation Policy Changes p.11-p.22.

That Transportation policies S.T.01 and S.T.03 be rescinded and the following policies be adopted.

TRANSPORTATION - S.T.01

Policy

Transportation may be provided to pupils where a substantial number of Catholic pupils have difficulty in availing themselves of a Catholic education, or for Special Education Programs and Services.

Regulations:

1. Home to school transportation shall:

a) be provided for elementary level pupils who, because they are academically delayed, have social/emotional difficulties or other learning needs, are deemed by an I.P.R.C. to require programs not offered in their home school;

b) be provided for elementary level pupils who are certified by a medical practitioner to be temporarily or permanently unable to walk to school due to ongoing medical issues and supported through Board approved documentation signed by a physician;

c) be provided for qualified pupils living within the transportation area of an Eastern Rite Catholic elementary school where the walking distance to the school is more than 1.5 km;

d) be provided where no less than 30 existing or new elementary school pupils live more than 1.5 km from the nearest Catholic school or the proposed site thereof; or where safety hazards, as defined, exist;

e) be considered by the school principal for elementary level pupils as a temporary service where individual hardship exists and home to school transportation is the most appropriate response in accordance with the guidelines for exceptional circumstances as established by the Board from time to time; and

f) where funds are available, service is provided for all (resident) pupils attending the gifted program who reside more than 1.5 km from the centre school which they attend.

2. TTC tickets shall:

a) be provided for elementary pupils attending St. Michael Choir School who live more than 1.5 km from the school;

b) be provided for individual pupils attending Eastern Rite Catholic Schools who do not live within a school transportation area;

c) be considered by the school principal for elementary and secondary school pupils as a temporary service where individual hardship exists and TTC tickets are the most appropriate response;

d) be provided for elementary school pupils attending partial immersion programs (middle immersion grades 5 to 8) where the walking distance to the program is 1.5 km or more and TTC service is available and utilized;

e) where funds are available, service be provided for resident and non-resident pupils attending the Gifted Program who reside 1.5 km or more from the centre school and TTC service is available and utilized;

f) be provided for resident and non-resident secondary school pupils enrolled in cooperative education programs provided that TTC service is available and utilized.

3. Regular home to school transportation for kindergarten programs shall:

a) be provided for all pupils who reside more than 1.5 km from the school to which transportation is normally provided; and

b) be considered by the school principal for any pupil residing less than 1.5 km from school where adequate parental supervision cannot be provided while en route to or from school or personal hardship, family circumstances or unusual hazards warrant.

4. Where funds are available, School to School transportation shall be provided for all Grade 5 and 6 pupils enrolled in the gifted program.

5. Anyone wishing to appeal a decision or recommendation made by staff can appear in person at the Board’s Administrative and Corporate Services Committee to present their case to the Board of Trustees.

TRANSPORTATION - PROCEDURE FOR ANNUAL REVIEW AND REMOVAL OF NON-QUALIFYING BUS ROUTES S.T.03Policy

The Toronto Catholic District School Board shall undertake an annual review of all regular home-to-school bus routes.

Regulations:

1. The Transportation Department shall review all regular home-to-school bus routes for compliance with Board approved criteria in November of each year.

2. Where a particular bus route no longer complies with Board approved criteria a report will be prepared for the consideration of the School CSAC, school Principal and school community.

3. If the School community wishes to eliminate the bussing within the Non Qualifying area, the school principal should notify Student Transportation Services who will prepare a report for the Administrative and Corporate Services Committee in January.

4. If the Administrative and Corporate Services Committee approves the removal of bussing the school community will be informed by the end of February

5. There will be no changes to existing bus routes until the first day of the next school year.

d) Report regarding Replacement of Portables - Francis Libermann Catholic Secondary School (Trustee Ward 8) p.23-p.24.

That the following portables be declared surplus to the needs of the Board, and disposed of either by sale or demolition, in accordance with Board policy:

438-E-75 502-E-76

447-E-75 503-E-76

499-E-76 504-E-76

e) Best Start Plan Status Report – Identification of Potential Schools for Child Care Expansion p.25-p.95.
That the Toronto Catholic District School Board advise the City of Toronto that it supports and will become a signatory to the Toronto Best Start Network Terms of Reference.

13. Reports of Officials and Special Committees for INFORMATION of the Board.

a) Status of Voter Registration Department p.96-p.99.

Receive.

b) New Seat Belt Legislation p.100-p.105.

Receive.

c) 2005-2006 Enrolment Report No. 2 (to be handed out at the Meeting).

Receive.

14. Approval of Matters for which no trustee has requested debate:

15. Communications:

16. Inquiries and Miscellaneous:

N.B. Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda.

17. Update of Pending List:

18. RESOLVE INTO PRIVATE SESSION.