AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
THURSDAY, NOVEMBER 10, 2005

7:00 P.M.

1. Memorials and Prayer.

Remembrance Day Observance

· Mr. Terry Kelly

2. Roll Call and Apologies.

3. Approval of the Agenda

4. Declarations of Interest.

5. Approval and Signing of the Minutes of the Regular Meeting held October 13,
2005 for PUBLIC SESSION p.1-p.7.

6. Presentations:

a) Arthur Peters, Executive Director, ShareLife

7. Delegations:

a) Katherine Vance, representing St. Joseph Morrow Park Catholic
Secondary School, regarding Milk Vending Machines.

b) John Romano, representing St. Augustine of Canterbury Catholic School,
regarding facilities at the school

c) Lori Ryan, representing Development and Peace, regarding No Sweat Policy

d) Valeria Moniz, representing St. John the Evangelist Catholic School, regarding
inadequate facilities at the school.

e) Perry Fedrigo, CSAC Chair, representing our Lady of Peace Catholic School,
regarding the need for a new school.

f) Bill Chandler, representing St. Agatha Catholic School, regarding the need for a
new school.

g) CSAC Representative and Student Representative, Loretto Abbey Catholic
Secondary School, regarding Health and Safety Report.

h) Ryan Nutter, Student, representing Cardinal Newman Catholic High School,
regarding Sweatshops.

i) Dave Cunningham, representing Paragon Blu Ltd., regarding No Sweatshop
Purchasing Policy.

j) Floride Celucci, representing Gino’s Men’s, Boys’ and Ladies’ Fashion Ltd.,
Fashion Ltd., regarding No Sweatshop Purchasing Policy.

k) Judy and Brad Temple, representing Halpern’s, regarding No Sweatshop
Purchasing Policy.

8. Trustee Matters:

a) From Trustee Crawford regarding Request for a Liquor Permit for Neil McNeil
Alumni Association in conjunction with the Holy Ghost Fathers for Friday,
November 25, 2005 p.8-p.9.

That permission be granted to obtain a liquor permit for the Neil McNeil
Alumni Association in conjunction with the Holy Ghost Fathers to host its
annual Alumni Night at Neil McNeil High School on Friday, November 25,
2005.

b) From Trustee Rizzo regarding Milk Vending Machines in Ward 5 Schools p.10.
1. That the Milk Vending Program be amended and made available to
all secondary schools in Ward 5 if they so choose; and

2. That the Toronto Catholic District School Board request Saputo to
provide 1% and skim milk in their vending machines.

c) From Trustee Rizzo regarding Portable Security p.11.

That the report on security measures that could be implemented in order to
provide computers in portables.

d) From Trustee Rizzo regarding Rally during Education Week – 2006 p.12.

1. That the Toronto Catholic District School Board organize a rally
and invite parents, students and staff to attend.

2. That a Working Committee be formed made up of parents (one
from each Ward), Trustees, Students and Staff to coordinate all
aspects of the rally including:

§ Campaign Logo

§ Transportation

§ T-shirts, signs, etc.

§ Petitions

§ Location

§ Refreshments

§ Student Entertainment

3. That the Premier of Ontario and the Minister of Education be
invited as guest speakers.

4. That all members of the Legislative Assembly be invited.

5. That Corporate Sponsors (TCDSB Suppliers) be requested to assist
in the funding of this event; and

6. That the rally be held during Education Week in 2006.

9. Unfinished Business:

10. Matters recommended by Sub-Committees requiring Committee approval.

11. Matters referred/deferred to this Committee by the Board and other Committees.

12. Reports of Officials and Special Committees for ACTION of the Board.

a) Report regarding Renewal of Websense Subscription License Agreement p.13-
p.15 (URGENT).

That the renewal of the Websense Subscription License Agreement be
awarded to Allstream being a 3-year agreement and the lowest annual cost
bid meeting the Board’s specifications in the amount of $406,645.22 plus
$32,531.62 PST and $9,108.85 net GST for the total amount of $448,285.69.

b) Report regarding Interior Renovations at Mary Ward Catholic Secondary School (Trustee Ward 7) p.16-p.17 (URGENT).

That a contract for Interior Renovations at Mary Ward Catholic Secondary School be awarded to Kara Consultants Inc. meeting Board Specifications in the amount of $197,000 plus net GST of $4,412.80 for a total of $201,412.80.

c) Report regarding James Culnan Catholic School – Enclosure of Open Areas
(Trustee Ward 10) p.18-p.19 (URGENT).

That a contract for Enclosure of 6 Open-Concept Area at James Culnan be
awarded to Compass Construction Resources Inc. meeting Board
Specifications in the amount of $465,860.00 plus net GST of $10,435 for a
total of $476,295.

d) Report regarding Best Start/Child Care Initiative Appointment Phase
I Architects and Purchase of Portables (to be distributed at the
meeting) URGENT.

e) Report regarding Best Start Plan – Status Report Schools Approved for Child
Care Expansion p.20-p.25.

That, in order to maximize the value of capital funding under Best Start,
the TCDSB advocate with the Province to extend the deadline for spending
Best Start capital beyond March 31, 2006.

f) Report regarding Community Use of Schools Initiative p.26-p.32.

This report recommends that the Board authorize the Director to enter into
a renewal of the Community Recreation and Use Agreement established by
the Ministry of Health Promotion for the term of September 1, 2005 until
August 31, 2006.

g) Report regarding Disposal of Portable (Trustee Ward 2) p.33.

That portable #367-E-75 be declared surplus to the needs of the Board and disposed of, by sale or demolition, in accordance with Board policy.

h) Report regarding Loretto Abbey Catholic High School Multi-Phase Renewal
Program (Trustee Ward 5) p.34-p.62.

1. That the consultants’ proposed multi-phase renewal program for
Loretto Abbey High School, detailed in Appendix
A, be received and that the identified phased by included for
considerations along with all other renewal needs in future
School Renewal Budgets.

2. That identified urgent health and safety concerns, estimated at
$73,000 be undertaken at this time and charged to 22004/2006
School Renewal Budget Residue.

i) Report regarding Membership in Ontario Association of Parents in Catholic
Education p.63-p.71.

That the Toronto Catholic District School Board continue to purchase
membership from the Ontario Association of Parents in Catholic
Education at a cost of $12,060.00 for all schools. Individual schools who
choose not to be members of OAPCE maintain that option.

j) Report regarding Sweatshop Free Uniform Purchasing Policy p.72-p.128.

That the Sweatshop Free Uniform Purchasing Policy F.P. 01 be
approved.

Policy

In keeping with its commitment to reflect Christian values to abide by the Social Teaching of the Church and with its own Mission and Vision Statement, the Toronto Catholic District School Board is committed to promote, advance and protect the just cause of the poor and the marginalized.

Regulations:

(1.) To ensure that any agreement to purchase from, or to issue
an exclusive license agreement with a supplier of school
apparel (school and physical education uniforms) includes
assurances prior to the execution of any school apparel
contract that the apparel was and will continue, for the life
of the contract to be produced in keeping
with the provisions and procurement requirements of the
Suppliers Fair Labour Practices Agreement (Appendix A), a
supplier must sign the Suppliers Fair Labour Practices
agreement before any Toronto Catholic District School Board school will place any orders.

(2.) There will be a Sweatshop Free Advisory Committee whose
membership is at the direction of the Director. The purpose
of this Committee will be to receive annual compliance
reports from the approved suppliers and conduct a review in
the second year of the pilot.

2. That the Board approve a two year pilot project where TCDSB
would join with other Catholic Boards in Ontario. This Ontario
Catholic School Boards’ Affiliate would contract with the
Workers Rights Consortium to monitor fair labour practices of suppliers’ factories. The maximum cost of this will be no greater
than $10,000 per year for a two year period.

k) Report regarding Proposed “Faith in Your Child” Board Wide Enrolment
Campaign p.129-p.140.

1. That the Board approve the Faith in Your Child design with the TCDSB round maroon logo as the official brand that would consistently identify the TCDSB on the TCDSB “newly developed” web site, school signs, all promotional materials, school newsletters, Trustee newsletters, business cards, board letterhead, envelopes, board documents and materials, and a designed power point template to be used by Board personnel.

2. That the Board approves Option 1 for a system-wide enrolment campaign based on the $300,000 approved by the Board as the budget line at the August Committee of the Whole Board meeting.

13. Reports of Officials and Special Committees for INFORMATION of the Board.

a) Report regarding Balancing the 2005-06 Revised Estimates p.141-
p.143 (URGENT).

Receive

b) Report regarding Report on NPP Reserve Status p.144-p.149.

Receive.

c) Report regarding St. Brigid Catholic School: Tree Planting Request
(Trustee Ward 11) p.150-p.151.

Receive.

d) Report regarding Primary Class Size Reduction Initiative – Effect on TCDSB
Facilities p.152-p.157.

Receive.

e) Report regarding Toronto Strong Neighbourhoods Strategy p.158-p.186.

Receive.

14. Approval of Matters for which no trustee has requested debate:

15. Communications:

16. Inquiries and Miscellaneous:

N.B. Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda.

17. Update of Pending List:

18. RESOLVE INTO PRIVATE SESSION.