AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
WEDNESDAY, MAY 10, 2006
7:00 P.M.  

1.            Memorials and Prayer.

2.         Roll Call and Apologies. 

3.         Introduction of the New Deputy Director of Business Services and Chief Financial Officer - John Hrajnik.

4.         Approval of the Agenda

5.         Declarations of Interest. 

6.         Approval and Signing of the Minutes of the Regular Meeting held April 12, 2006 for PUBLIC SESSION.   p.1-p.9

7.             Presentations: 

a)            Mr. Tom Leon, Sara Camilleri, Executive Director of MTCEF and John Wilhelm, Chief Social Worker, regarding the launch of the Tom Leon Bursary.  p.10-p.11

b)            Edward Skrobal, President F.S.T.M. (Sports Bubble).

8.             Delegations: 

a)           Fr. Serra Catholic School community regarding the need for a new school. 

b)           Students of  Fr. Serra Catholic School, regarding the need for a new school. 

c)          Loretto Abbey Student Council

d)          Member of the Loretto Abbey Catholic School Advisory Council 

e)            Seamus Britton, President of St. Bonaventure CSAC, regarding the Long Term Accommodation Plan and how St. Bonaventure features in it.

9.         Trustee Matters:           

a)             From Trustee Cicogna, regarding Board Policy F.F. 05 Mary Cicogna Trust Fund.  p.12 

1.            That Regulation 2 be amended to add the following two schools 

                                    St. Jerome Catholic School

                                    St. Conrad Catholic School 

2.             And that, as per the provisions of the Board’s General Working By-law, Articles 9.7.4 and 9.7.5, the Director of Education bring back the required report for the Committee of the Whole on May 17^th. 

            b)        From Trustee Piccininni regarding Request for a Liquor Permit for St. Matthew’s Church for celebration in honour of Our Lady of Light – September 1,2,3, and 4, 2006.  p.13-p.14 

                        That permission be granted to obtain a liquor permit for St. Matthew’s Church to hold their annual festival to celebrate the feast of Our Lady of Light on the schoolyard of St. Matthew’s Catholic School on September 1,2,3 and 4, 2006. 

10.       Unfinished Business: 

11.       Matters recommended by Sub-Committees requiring Committee approval. 

12.       Matters referred/deferred to this Committee by the Board and other Committees. 

a)            Report regarding TDSB Surplus Gilbey Property in Exchange for City Lands.  (Referred to the Committee by the Board at its meeting held April 19, 2006).   p.15-p.20 

            That TCDSB advise the TDSB that it has no interest in the subject property as this site would not be required for use by the Board. 

13.          Reports of Officials and Special Committees for ACTION of the Board. 

a)            Report regarding Interior Renovations at Blessed Mother Teresa Catholic Secondary School (Trustee Ward 5).   p.21-p.22 

1.            That a contract for Interior renovations at Blessed Mother Teresa Catholic Secondary School be awarded to Jass Construction Ltd., meeting Board Specifications in the amount of $467,907 plus net GST of $10,481.12 for a total of $478,388.12 

2.            That the estimated surplus in the amount of $31,611 be charged to the School Renewal Budget Residue. 

b)             Report regarding Morningside Heights North – Joint Use Site Development with Toronto District School Board (Trustee Ward 8).  p.23-p.25 

                       That the Morningside Heights North Joint Use Site Development as detailed in the report and Appendix A be integrated in the Long Term Accommodation Plan.

c)             Report regarding P/A Replacement of Eight (8) Schools.   p.26-p.28 

1.         That a contract for P/A replacement at Blessed John XXIII, Divine Infant and Our Lady of Peace Catholic Schools be awarded to Barrie Communications Equipment Ltd. meeting Board Specifications in the amount of $98,571 plus net GST of $2,207.99 for a total of $100,778.99           

2.         That a contract for P/A replacement at St. Catherine, Immaculate Heart of Mary, St. Mary of the Angels and St. Matthew Catholic Schools be awarded to G.E. Security meeting Board Specifications in the amount of $140,800 plus net GST of $3,153.92 for a total of $143,953.92 

3.         That a contract for P/A replacement at St. Leo Catholic School be awarded to Brothers & Wright Electrical Services meeting Board Specifications in the amount of $49,516 plus net GST of $1,109.16 for a total of $50,625.16 

4.              That the shortfall in the amount of $7,058.07 be charged to the School Renewal Budget Residue. 

d)            Report regarding Disposal of Portables.  p.29-p.30 

                       That the following portables be declared surplus to the needs of the Board and disposed of, by sale or demolition, in accordance with Board policy: 

                                    #583-E-85

                                    #194-E-71

                                    #213-E-72

                                    #293-E-74

                                    #555-E-81 

e)            Report regarding Monsignor Percy Johnson Catholic Secondary School Replacement School Construction Phase 2 (Trustee Ward 1).   p.31-p.33 

1.            That the contract for phase2 construction for the Monsignor Percy Johnson Replacement School be awarded to the low bidder meeting Board Specifications being Aquicon Construction Co. Ltd. in the amount of $18,987,000 plus net GST of $425,309 for a total of $19,412,309 

2.            That the budget for Monsignor Percy Johnnson Replacement School (Phase 1 & 2) be increased to $22,657,618 

f)             Report regarding Father Henry Carr Catholic Secondary School Phase 1 Capital Program.  p.34-p.39 

1.            That the construction management contract with Aquicon Construction Co. Ltd. for the Phase 1 Capital Program at Father Henry Carr Catholic Secondary School as adjusted by low trade tenders/quotations/completion contingencies, detailed in Appendix A, be approved in the amount of $8,357,493 plus net GST of $187,208 for a total of $8,544,701. 

2.            That the budget for the Phase 1 Capital Program at Father Henry Carr Secondary School be increased by $474,459 to the overall amount of $10,055,415. 

g)            Report regarding Addition to Father Fr. John Redmond Catholic Secondary School’s Name.   p.40-p.44 

That the Board approve the addition to the name of Father John Redmond Catholic Secondary School as follows: Father John Redmond Catholic Secondary School and Regional Arts Centre 

14.         Reports of Officials and Special Committees for INFORMATION of the Board. 

a)         Report regarding City of Toronto Water Rate Increases.  p.45-p.47 

            Receive.

b)         Report regarding Update on Best Start Program and Locations.  p.48-p.59 

            Receive. 

c)         Report regarding Statement of Trust Funds.   p.60-p.61 

            Receive. 

d)             Report regarding School’s Outside Agency Account Status Report for the Period September 1, 2005 to April 30, 2006.  p.62-p.67 

            Receive. 

e)            Report regarding School’s CSAC Account Status Report for the Period September 1, 2005 to April 30, 2006.  p.68-p.70 

            Receive. 

f)          Report regarding2005-06 School Budgets Compared to Actual and Committed Expenditures for the Period September 1, 2005 to April 30, 2006.  p.71-p.77 

            Receive. 

g)        Verbal Report from the Senior Manager of Partnership Development regarding Discount Cards. 

            Receive. 

h)         Verbal Report from the Senior Manager of Partnership Development regarding New Initiatives.

            Receive. 

15.       Approval of Matters for which no trustee has requested debate: 

16.       Communications: 

17.       Inquiries and Miscellaneous: 

N.B.     Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda. 

18.       Update of Pending List: 

19.       RESOLVE INTO PRIVATE SESSION.