AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
WEDNESDAY, JUNE 7, 2006
7:00 P.M.  

1.            Memorials and Prayer. 

2.         Roll Call and Apologies. 

3.         Approval of the Agenda

4.         Declarations of Interest. 

5.         Approval and Signing of the Minutes of the Regular Meeting held May 10, 2006 for PUBLIC SESSION.   p.1-p.10

6.             Presentations:

7.             Delegations: 

a)            Kimberly Elias, representing the Student Council of Loretto Abbey Catholic Secondary school, regarding facilities at the school. 

b)             Darlene Canton, representing the CSAC Community/Renovations Committee of  Loretto Abbey Catholic Secondary School regarding facilities. 

c)         Frank Switzer, Chair of  Cardinal Carter Academy for the Arts CSAC, regarding the need for Science Labs. 

            d)         Stephanie Campbell, Student Council President and Mark Calderone, Student Athlete of Cardinal Carter Academy for the Arts regarding the need for Science Labs. 

            e)         John Romano, member of the St. Augustine Catholic School Advisory Council, regarding Port-a-pak and request for school addition. 

f)          Angela Collela, parent of St. Fidelis Catholic School regarding facilities at the school. 

            g)         Bill Chandler, representing the CSAC of St. Agatha Catholic School, regarding the need for a new school. 

            h)         Lina Tonon, Co-Chair of St. Norbert’s Catholic School Advisory Council regarding request for an Addition and Removal of Portables. 

            i)          Emily Fernandez, CSAC Parent Representative of St. Norbert’s Catholic School regarding request for an Addition and Removal of Portables. 

8.         Trustee Matters:           

            a)         From Trustee Andrachuk, regarding the new Board logo “ Faith in Your Child”. 

                        That the emphasis should be on our faith as a Catholic Community. 

9.         Unfinished Business: 

10.       Matters recommended by Sub-Committees requiring Committee approval. 

11.       Matters referred/deferred to this Committee by the Board and other Committees. 

12.          Reports of Officials and Special Committees for ACTION of the Board. 

a)              Report regarding 2006 Painting Program Unit Prices.  p.11-p.13 

                        That the contract for the Board’s 2005/06 Painting Program – Unit Price Contract for Painting be awarded as described below: 

·        East Region Schools              Academy Painting

·        West Region School              Beverley Decorating 

b)              Report regarding Extension of Preventative Maintenance Contract for One Year.  p.14-p.17 

                        That the current contract with The State Group of Preventative Maintenance at the TCDSB concluding on August 31, 2006 be renewed for one (1) further year commencing September 1, 2006 and concluding on August 31, 2007 based on the same pricing, terms and conditions as the existing contract. 

c)           Report regarding Interior Alterations-Weight and Construction Technology Rooms – Neil McNeil Catholic Secondary School. (Trustee Ward 12).  p.18-p.19           

                        That the weight room and the technology room alterations at Neil McNeil Catholic Secondary School be awarded to Trans – Canada Construction being the low bidder meeting Board specifications, in the amount of $219,000.00 plus net GST of $4,916.80 for a total cost of $224,416.80 

d)             Report regarding Catholic Education Centre Facility Renewal/Upgrade.  p.20-p.23 

1.             That the Catholic Education Centre – Facility Renewal/Upgrades, at a cost of $2,726,540 as out lined in Appendix A be approved. 

2.            That the Catholic Education Centre – Facility Renewal/Upgrades be funded as follows: Cardinal Carter Academy of the Arts 18% share of the CEC facility renewal work be charged to the School Renewal Program and a charge of $2,399,860 against the administrative grant funded at $600,000 for the next 4 years. 

3.            That the Director of Education be authorized to award tenders for this work and that results be reported in the Fall of 2006.

e)            Report regarding Alternatives to Portable Classrooms St. John the Evangelist Catholic School (Trustee Ward 6).  p.24-p.28 

                       That a further report be submitted to Board with school sites where a serviced modular building or a portapak may be applicable and where a permanent addition or replacement school is not contemplated in the Long Term Accommodation Plan in the next 20-25 years.  The report should address technical and educational issues including all costs and funding sources. 

f)          Report regarding James Cardinal McGuigan Catholic Secondary School Phase 2 – Addition/Renovation/Renewal Program (Trustee Ward 4).   p.29-p.33 

1.            That the construction management contract with Genivar Inc. for the Phase 2 – Addition/Renovation and Renewal Program at James Cardinal McGuigan Secondary School as adjusted by low trade tenders/quotations/completion contingencies, detailed in Appendix A, be approved in the amount of $9,310,303 plus net GST of $208,550 for a total of $9,518,853. 

2.             That the budget for the Phase 2 – Capital Program to fund the addition/renovations component at James Cardinal McGuigan Secondary School be increased by $425,271 to the overall amount of $10,165,271.

3.             That additional Program/Renewal upgrades incorporated into the Phase 2 – Capital Program at James Cardinal McGuigan Secondary School in the amount of $1,076,938 be funded from Success for All/Good Places to Learn – High and Urgent/School Renewal Budgets as they apply. 

g)              Report regarding Planned Summer Work – Operations.  p.34-p.36 

                        That the Summer Work Program projects outlined on Schedule “A” attached hereto be approved and the Director of Education be authorized to award all tenders. 

h)              Report regarding Award of Contract for SAP HR/Payroll Blueprinting Services.  p.37-p.38 

            That Arinso International be awarded a contract to perform the business blueprinting for the SAP Human Capital Management (HCM) Concurrent Employment functionality at a cost not to exceed $225,650.00 plus net sales taxes of $23,106.56 for a total of $248,756.56. 

i)              Report regarding Official Logo – Request for Clarification.  p.39-p.43 

1.             That the round maroon TCDSB logo be the official logo adopted by the Board and used in all Board produced materials, and that policy A.26 be amended to reflect this. 

2.             That the Board consider adopting “Faith in Your Child” as a theme to be used in conjunction with promotional and advertising materials where appropriate. 

13.              Reports of Officials and Special Committees for INFORMATION of the Board. 

a)            Report regarding Community Use of Schools Initiative.  p.44-p.49 

            Receive. 

b)         Report regarding Smart Meter and “Energy Drill” Pilot Project.   p.50-p.51           

                        Receive. 

c)            Interim Report – Establishing Boundaries for Admission to Secondary Schools; Redirection of Students.  p.52-p.59 

      Receive. 

d)         Report regarding Final Distributions to Schools from the Existing Soft Drink Vending Supply Agreement.  p.60-p.67 

            Receive. 

e)         Report regarding School’s Outside Agency Account Status Report for the Period September 1, 2005 to May 31, 2006.   p.68-p.73 

            Receive. 

f)          Report regarding School’s CSAC Account Status Report for the Period September 1, 2005 to May 31, 2006.    p.74-p.76 

            Receive. 

g)         Report regarding 2005-06 School Budgets Compared to Actual and Committed Expenditures for the Period September 1, 2005 to May 31, 2006.  p.77-p.83 

            Receive. 

15.       Approval of Matters for which no trustee has requested debate: 

16.       Communications: 

17.       Inquiries and Miscellaneous: 

N.B.     Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda. 

18.       Update of Pending List: 

19.       RESOLVE INTO PRIVATE SESSION.