AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
WEDNESDAY, SEPTEMBER 13, 2006
7:00 P.M.   

1.            Memorials and Prayer. 

2.         Roll Call and Apologies.

3.         Approval of the Agenda

4.         Declarations of Interest.

5.         Approval and Signing of the Minutes.

6.            Presentations:       

7.             Delegations: 

a)         Carmelita Wizzard, parent of St. Cecilia Catholic School, regarding Transportation for students of the French Immersion Program  

            b)         Franca Palumbo, parent of St. Elizabeth Seton Catholic School regarding transportation for her two children to the school. 

8.         Trustee Matters:           

a)         From Trustee Rizzo regarding request from Cardinal Carter Academy for the Arts for a Liquor Permit for a fundraiser to be held December 15 and 16, 2006.  p.1-p.2 

                        That a liquor permit be granted to Friends of Cardinal Carter Academy for the Arts to hold a two-day fundraiser at the school on December 15 and 16, 2006. 

9.         Unfinished Business: 

10.       Matters recommended by Sub-Committees requiring Committee approval. 

11.       Matters referred/deferred to this Committee by the Board and other Committees. 

12.          Reports of Officials and Special Committees for ACTION of the Board.

a)              Report regarding Disposal of Portable.  p.3 

                        That portable #733-E-88 be declared surplus to the needs of the Board and that they actions of staff in initiating disposal procedures be ratified.  

b)             Report regarding Student Transportation Services RFP.  p.4-p.61 

1.         That staff be authorized to go to the market place jointly with the Toronto District School Board through an RFP process to secure student transportation services commencing in September 2007. 

2.         That selected carriers and the public be requested to submit proposals for the provision of transportation services. 

3.             That staff be authorized to enter into negotiations with responding service providers. 

4.             That the proposed RFP for student transportation services be approved subject to final review by the Board’s solicitor. 

5.             That staff prepare a summary report upon the conclusion of the RFP for the Board of Trustees to review, confirm, and adjust the awarding of transportation contracts if required. 

c)             Report regarding Student Transportation Reforms.  p.62-p.75 

                        That the TCDSB endorse the Toronto Student Transportation Services Consortia submission plan. 

            d)         TCDSB Policy Revision Rental of Surplus School Space B.R.01.  p.76-p.83 

1.             That the Existing Rental of Surplus School Space Policy B.R.01 be rescinded. 

2.             That the following revised Rental and/or Licencing of Surplus Space Policy B.R.01 be approved as follows: 

            Policy:

1.             The Toronto Catholic District School Board may lease, licence or otherwise make available surplus school space which has been declared surplus to the educational needs of the Board.

2.             Surplus school space available for lease shall be circulated first to the coterminous school boards and preferred agencies in accordance with  Ontario Regulation 444/98; Disposition of Surplus Real Property. 

3.             The Toronto Catholic District School Board reserves the right to reject any applications and applicants whose goals or activities are incompatible with the teachings of the Catholic Church.

            Regulations:

1.              Outside agencies leasing surplus space in a Toronto Catholic District School Board facility shall pay a rental fee.

2.             Toronto Catholic District School Board facilities shall be leased, where feasible, at fair market value with the exception of the following categories of outside agencies which shall be charged a rental rate equivalent to the Board’s last fiscal period average PAG operating and renewal costs per square foot, including custodial, maintenance, utilities, administration and insurance, which may be reviewed and adjusted annually:

·                    Catholic Church

·                    Non-Profit Child Care

·                    Non-Profit Charitable Organization

3.             Non-Profit Before and After School programs shall operate under a 10 month, self-renewing Licence Agreement.  The Licence Fee may be reviewed and adjusted annually.

4.             All Lease and Licence Agreements are subject to Toronto Catholic District School Board approval.

3.             That effective September 1, 2006 the annual Before and After School Licence Fee be increased to $400.00, plus GST, plus $100.00 for consumables. 

13.              Reports of Officials and Special Committees for INFORMATION of the Board. 

a)         Report regarding Proposed Transportation Budget Cuts.  p.84-p.92 

            Receive. 

b)         Report regarding 2006-07-08 Facilities Renewal Budget – Revised Proposed Reduction of $15.7 million.  p.93-p.99 

            Receive. 

c)             2006-07 Budget – Underfunded Categories.  p.100-p.109 

                        Receive. 

            d)         Unfinanced Capital – School Construction Projects. 

                        Receive. 

e)         Report regarding Education Quality and Accountability Office (EQAO) Results (to be distributed). 

            Receive. 

f)          2006-2007 Enrolment Report.  (to be distributed). 

            Receive. 

g)         Report regarding 2006-2007 Budget Impact by School and Ward – Report #1. (to be distributed). 

Receive. 

15.       Approval of Matters for which no trustee has requested debate: 

16.       Communications: 

17.       Inquiries and Miscellaneous: 

N.B.     Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda. 

18.       Update of Pending List:

19.       RESOLVE INTO PRIVATE SESSION.