AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
WEDNESDAY, OCTOBER 11, 2006
7:00 P.M.    

1.            Memorials and Prayer. 

2.         Roll Call and Apologies. 

3.         Approval of the Agenda

4.         Declarations of Interest. 

5.         Approval and Signing of the Minutes of the Regular Meeting held September 13, 2006 for PUBLIC SESSION.  p.1-p.10 

6.             Presentations:       

7.             Delegations:            

            a)         Frank Bruni, President, West Lansing Home Owners Association regarding expropriation of 1 Botham. 

            b)         Dan Amodio, regarding a new facility at 1 Botham. 

            c)        Tina McDowell, representing the CSAC of Senator O’Connor Catholic Secondary School, regarding accommodation for the students at Senator O’Connor. 

            d)        Sylvia Santino, representing the CSAC of Senator O’Connor Catholic Secondary School, regarding accommodation for the students at Senator O’Connor. 

8.         Trustee Matters:           

a)             From Trustee Carroll regarding the hiring of financial and program analyst(s) and an RFP for services in regard to legal advice to the Board and for employee and labour relations matters. 

                        WHEREAS it is in the interest of the Board of Trustees that advice on all matters be the most current and comprehensive                       

                        IT IS MOVED THAT 

1)         the Board of Trustees retain, on a fee-for-service contract, not to exceed 90 days without further approval, the service(s) of financial and program analyst(s) to undertake a complete analysis of the Board's budget, programs and services related to revenue and expenditures and report directly to the Board on all matters; (It is expected that the individual(s) retained will be able to provide the Board with a detailed analysis by cost centre of the revenue received for that activity, the cost of that activity and the results of that activity)

                                    -           make recommendations in regard to ongoing financial and program reporting; (e.g. an electronic current Financial Information System (FIS) showing expenditures to budget with variances and explanations)

                                    -           and those additional items and issues that the Board may add; 

                                    -           that the individuals retained shall have access to any and all information and staff they require or request; 

                        2)         that the Board issue an RFP for services in regard to legal advice to the Board and for employee and labour relations matters   

                                    -           the RFP is to be undertaken in the most expeditious manner possible with a report, on all responses, to be presented to the Board no later than 30 days after the RFP is issued

                                    -           firms may bid on all or portions of the RFP

                                    -           other legal services (e.g.real estate) shall continue as they are until the Board gives further notice 

b)            From Trustee Kennedy regarding issues raised by the Senator O’Connor community in regard to their accommodation. 

                        WHEREAS the community, staff and students of Senator O'Connor have raised issues in regard to their accommodation 

                        IT IS MOVED THAT staff, in consultation with all interested parties, prepare a report, in a timely manner, for the school Trustee, on how these issues can best be addressed. 

9.         Unfinished Business: 

10.       Matters recommended by Sub-Committees requiring Committee approval.           

11.         Matters referred/deferred to this Committee by the Board and other Committees. 

a)        Report regarding 1 Botham Road (northwest Quadrant Yonge Street and Hw. 401 Expropriation of Property (Referred to the Committee by the Board at its meeting held September 20, 2006).  [SEE ITEM 13a)]  p.11-p.18 

                        That the Toronto Catholic District School Board, as approving authority, approve the expropriation of 1 Botham Road, Toronto, and authorize the signing officers of Toronto Catholic District School Board to execute all necessary certificates and notices pursuant to the provisions of the Expropriations at, R.S.O. 1990, c. E.26, as amended.                       

                        This report further recommends that Toronto Catholic District School Board approve the following Resolution:

                        WHEREAS Toronto Catholic District School Board has determined that it requires a site for an elementary school located in the Sheppard Avenue and Yonge Street area of Toronto;

                        AND WHEREAS Toronto Catholic District School Board, after investigation, has identified the following property as a suitable site for an elementary school and has decided that the taking is fair, sound and reasonably necessary for the achievement of its objectives, and as a result, Toronto Catholic District School Board has a need to expropriate the property for its purposes pursuant to the Expropriations Act, R.S.O. 1990, c. E.26, as amended:

           Part of Block X on Registered Plan M-489, all of Lots 1, 2, 3 and 41 on Registered Plan M468, Part of Botham Road (Closed by By-Law No. 18694) on Registered Plan M-412, and Part of Lot 13, Concession 1, West of Yonge Street, Geographic Township of York, all in the City of Toronto (formerly in City of North York), being more particularly described as Parts 1 and 2 on Plan 66R-22395 (“the expropriation site”);

                        AND WHEREAS Toronto Catholic District School Board, as expropriating authority, applied to its approving authority, Toronto Catholic District School Board, under the Expropriations Act R.S.O. 1990, C. E. 26, as amended, for approval to expropriate the expropriation site in accordance with the Application for Approval to Expropriate Land attached as Schedule “A” to this Resolution;

                        AND WHEREAS Toronto Catholic District School Board, as approving authority, approves of the expropriation of the expropriation site after due consideration and discussions of the merits of the Application.

                        NOW THEREFORE BE IT RESOLVED THAT Toronto Catholic District School Board, as approving authority, hereby approves the expropriation of the expropriation site by Toronto Catholic District School Board, as expropriating authority, and authorizes its signing officers to execute the Certificate of Approval attached as Schedule “B” to this Resolution and all other required Certificates and Notices prescribed under the Expropriations Act, R.S.O. 1990, c. E.26.”  

                         Schedule “A”

edle “Bxaons ct

CERTIFICATE OF APPROVAL

N THE MATTER OF an application by

Toronto Catholic District School Board

80 Sheppard Avenue East, Toronto, ON  M2N 6E8

(expropriating authority)

for approval to expropriate land

being Part of Block X on Registered Plan M-489, all of Lots 1, 2, 3 and 41 on Registered Plan M468, Part of Botham Road (Closed by By-Law No. 18694) on Registered Plan M-412, and Part of Lot 13, Concession 1, West of Yonge Street, Geographic Township of York, all in the City of Toronto (formerly in City of North York), being more particularly described as Parts 1 and 2 on Plan 66R-22395, for the purposes of  an elementary school site, from Berkley Homes (Botham) Inc.

Toronto Catholic District School Board (approving authority) hereby certifies that approval was given to Toronto Catholic District School Board (expropriating authority)

on the                     day of                                     , 2006 to expropriate the following lands:

being Part of Block X on Registered Plan M-489, all of Lots 1, 2, 3 and 41 on Registered Plan M468, Part of Botham Road (Closed by By-Law No. 18694) on Registered Plan M-412, and Part of Lot 13, Concession 1, West of Yonge Street, Geographic Township of York, all in the City of Toronto                (formerly in City of North York), being more particularly described as Parts 1 and 2 on Plan 66R-22395, for the purposes of  an elementary school site, from Berkley Homes (Botham) Inc.

                being the lands described in the application.

                                                                                Toronto Catholic District School Board

                                                                                80 Sheppard Avenue East, Toronto, ON  M2N 6E8                                                                                       (name of approving authority)

                                                                                Per:                                                                                        

                                                                                                Name:

                                                                Title:

                                Per:                                                                                        

                                                                                                Name:

                Title:

                                Dated at                                 , this                       day of                     , 2006.

                                R.R.O. 1990, Reg 363, Form 5. “

12.          Reports of Officials and Special Committees for ACTION of the Board. 

12.          Reports of Officials and Special Committees for ACTION of the Board. 

a)             Report regarding Toronto District School Board Disposition of Surplus Property Appian Centre 44 Appian Drive.  p.19-p.27 

                        That TCDSB advise the TDSB that it has no interest in the subject property as this site would not be required for use by the Board. 

b)            Report regarding Toronto District School Board Disposition of Surplus Property Glen Rush Public School 77 Glen Rush Boulevard.   p.28-p.36 

                                  That TCDSB advise the TDSB that it has no interest in the subject property as this site would not be required for use by the Board. 

c)            Report regarding Toronto District School Board Disposition of Surplus Property Earlscourt Jr. P.S. 21 Ascot Avenue/5 Year Lease Trustee Ward 6.  p.37-p.47 

                        1.        That TCDSB advise the TDSB that it has failed to comply with the requirements of the Joint Occupancy Agreement which has created hardships and difficulties in the continuing operation of Stella Maris Catholic Elementary School. 

                        2.         That the TCDSB objects to the lease between the TDSB and Hudson College. 

d)    Report regarding Inaugural Meeting.  p.48 

                   That the Inaugural Board Meeting be rescheduled for Monday, December 4, 2006. 

e)    Report regarding School Names and School Programs.  p.49-p.60 

                        1.    That policy S. 07 School Names be rescinded. 

2.      That a replacement policy, S. 07 School Names, be approved as follows: 

                                                Policy: 

1.            TCDSB schools shall be designated as either “Catholic Elementary or Catholic Secondary School in their official school name, unless otherwise approved by the Board. 

2.            A TCDSB Catholic school shall be given the name of Our Lord, Our Lady, a Saint, a Catholic tradition, a local parish church, a closed school, or an exemplary Catholic person of local, national, international, or historic significance. 

Regulations: 

(A)       NEW SCHOOLS: 

1.            In the naming of a new school each of the following shall be requested by the local School Superintendent to submit to the Director of Education a proposed name: 

a)            The pastor in the name of his parish where the school will be located, 

b)            The Catholic School Advisory Council, or where there is no Catholic School Advisory Council the parents of the future students of the new school. 

c)            The Superintendent of Education for the area where the new school is located. 

d)            The local trustee representing the TCDSB ward where the new school is located. 

2.         The Archbishop of the Toronto Diocese will be consulted as to the suitability of the names submitted. 

3.         Subsequent to 1 and 2 the Board shall select the name through the usual reporting procedure.  The report outlining the proposed names and their rationale, shall be presented to the Administrative and Corporate Services Committee of the Board for review and a decision on the name.  The report shall include the recommendation of the Director of Education, who after reviewing the names submitted under

            Regulations (A) 1. (a)-(d), may also add a name to the list and the rationale. 

            Consideration of the school name will be in accordance with numbers one and two of the policy. 

4.         The exterior signage on schools will contain the TCDSB logo and the name assigned to the school. 

5.         The school principal shall ensure that a suitable plaque/scroll, outlining the significance of the school name, is arranged for and displayed appropriately in the school. 

(B)       CLOSED/CONSOLIDATED SCHOOLS: 

1.             Consolidated schools include the following conditions: 

(a)          Two or more existing schools are closed and the students are moved to one new consolidated location, or

(b)           One or more existing schools are closed and the students are relocated to fill available space in one or more existing school. 

2.             Where two or more schools are closed and consolidated into one new school and students are moved to a new consolidated facility (the facility may be a newly constructed or renovated school for the purpose of consolidation); a name change shall be considered by the newly established CSAC for the school (or where there is no CSAC the parents of the future students of the school) to reflect the consolidated school communities using the process outlined in regulation (B) 5. 

            Consideration of the school name will be in accordance with numbers one and two of the policy. 

3.             Where one or more schools close and the students are re-located to fill available space in one or more other existing receiving school(s), and the relocated students from any one school will form no more than 33% of the total school population after consolidation (based on the September 30 enrolment summary), no name change is required for the primary receiving school.  The names of closed schools are mothballed for possible future use. 

4.         Where one or more schools close and the students are re-located to available space in one or more other existing receiving school(s), and the transferred students from any one school will form greater than 33% of the total receiving school population after consolidation (based on the September 30 enrolment summary), a name change shall be considered upon recommendation of the newly established CSAC for the school to reflect the consolidated school communities as outlined in the following regulation (B) 5. 

            Consideration of the school name will be in accordance with numbers one and two of the policy. 

5.         In the naming of any school consolidated from two or more schools communities, each of the following will be requested by the local School Superintendent to submit to the Director of Education a proposed name. 

(a)           The pastor in the name of his parish where the consolidated school is located.

(b)           The new Catholic School Advisory Council for the consolidated school.

(c)           The Superintendent of Education for the area where the new school is located.

(d)          The local trustee representing the TCDSB ward(s) where each of the schools which have been consolidated are located. 

6.         The key consideration in the school name shall be the Parish name in which the primary receiving school is located.  The Archbishop of the Toronto Diocese will be consulted as to the suitability of the names submitted. 

7.             After all names have been submitted the Director of Education shall submit a report to the Administrative and Corporate Services Committee of the Board for review outlines all names proposed and their rationale, and recommend that the Board select a name, and inform the consolidated school communities of the decision. The report shall include the recommendation of the Director of Education who, also after reviewing all of the names submitted under Regulations (B) 5. (a)-(d), may also add a name to the list and rationale. 

           8.           Notwithstanding regulations B2, B3 and B4 where the Director of Education determines that there are extenuating circumstances, he/she may require that the CSAC of the closed/consolidated school shall consider a name change and that in such circumstances the process outlined in B5, B6, B7 shall be followed. 

9.         That the names of closed schools be considered for wings, libraries etc. in the receiving or consolidated schools. 

(C)       RELOCATED SCHOOL 

1.             If an existing school facility is closed and the pupils are relocated to a new school facility, the name of the closed school facility shall become the name of the new school facility, unless the Catholic School Advisory Council (CSAC) requests in writing to the Director that a name change be considered for the school due to: 

(a)           Its location in a new Parish

(b)           Its location in an area served by two or more Parishes

(c)            Another reason precipitated by the location change (to be outlined in the request to the Director of Education) 

2.             Following a request by the CSAC in such circumstances, the Director will request that the local school Superintendent for the area of the new school location implement the process outlined in Regulation A (1-5). 

3.         Notwithstanding regulations C1 and C2, where the Director of Education determines that there are extenuating circumstances, he/she may require that the CSAC of the relocated school shall consider a name change and that in such circumstances the process outlined in (A)1-(A)5 shall be followed. 

(D)       CLOSED SCHOOL NAMES: 

1.           If a TCDSB school is closed by the Board due to consolidation of schools or relocation as outlined in the Regulations (B) and (C), and the name of the closed school is not used for a consolidated or relocated school; the name shall be recorded and such record maintained by the Director of Education (or designate) for possible future use of the Board, as the name of a school, part of a school, library or a building. 

2.             That the names for the closed schools be considered for wings, libraries etc. in the receiving schools. 

(E)       RENAMING EXISTING SCHOOLS 

            1.         NON PROGRAM NEEDS 

                        a)         Where the title of an individual for whom the school has been named is changed by the Catholic Church, the local superintendent shall consult with the school CSAC and shall draft a report to the Board recommending renaming the school to incorporate the new title. 

                        b)         Not withstanding (a), where the Director determines there are extenuating circumstances, the Director may require that the CSAC of the school consider a name change and that in such circumstances, the procedures in A (1-5) be followed. 

            2.         PROGRAM NEEDS 

a)         In the event that there is a significant change to the program offering at an existing school and a change of name is contemplated, the Catholic School Advisory Council shall be consulted. If the CSAC endorses the proposed name change, the CSAC must request in writing to the Director that the name change be considered.

                        b)         Following the request of the CSAC in such circumstances, the Director will request that the local superintendent implement the process outlined in regulation A (1-5). 

f)              Report regarding MISA Initiative – Upgrade of Trillium Servers.  p.61-p.62 

                        That staff action to approve the upgrade of the Trillium Student Management System servers in the amount of $170,000 plus PST of $13,600.00 and net GST of $3,264.00 for a total of $186,864.00 to be funded out of MISA Year 2 Grants be ratified, due to late approval by the Ministry of Year2 MISA Grants and the urgent need to order by September 30, 2006 the server upgrades to support the new Web Elementary Report Card. 

g)             Report regarding Renewal: SRB Software Maintenance Agreements.  p.63-p.65 

                        That the Board renew its annual maintenance agreements (not yet executed) with SRB Education Solutions for the Trillium Student Management System and other licensed products and services for the period September 1, 2006 to August 31, 2007 in the amount of $164,253.49 plus PST of $13,140.28 and net GST of $3,153.67 for a total of $180,547.44 

13.              Reports of Officials and Special Committees for INFORMATION of the Board. 

a)         Report regarding 1 Botham Road (Northwest Quadrant Yonge Street and Hwy 401) Expropriation of Property Trustee Ward 5.   [SEE ITEM 11a)]  p.66-p.73 

      Receive. 

b)             Report regarding Best Start Child Care Fees and Background Information.  p.74-p.82 

            Receive 

c)             Report regarding Bill 51.  p.83-p.113 

            Receive. 

d)         Report regarding Central Management of Companies.  p.114-p.119 

                        Receive

e)         Report regarding Review of S.M. 04 – Fund Raising in Schools.  p.120-p.126 

            Receive. 

f)          Report regarding How the Board can Promote, Encourage and Support initiatives relating to the Proclamation “Action Against Poverty” on an ongoing basis (to be distributed).

15.       Approval of Matters for which no trustee has requested debate: 

16.       Communications: 

17.       Inquiries and Miscellaneous: 

N.B.     Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda. 

18.       Update of Pending List: 

19.       RESOLVE INTO PRIVATE SESSION.