AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
MONDAY, DECEMBER 11, 2006
7:00 P.M.    

1.            Memorials and Prayer. 

2.         Roll Call and Apologies. 

3.         Approval of the Agenda

4.         Declarations of Interest. 

5.          Approval and Signing of the Minutes. 

6.         Presentations:        

7.         Delegations:

a)         Bill Chandler, representing the CSAC of St. Agatha Catholic School, regarding the need for a new school. 

b)         Cesera Rubino, representing the CSAC of St. Conrad Catholic School, regarding a new facility. 

            c)      Rosanna Del Grosso, representing parents across the Board, regarding pre-grants Regional/Provincial Projects. 

            d)        Simone McIsaac, parent, regarding transportation for her child from the St. Catherine’s neighbourhood to Annunciation Catholic School. 

e)         Kathleen Gardiner, representing Toronto Secondary Unit, regarding the budget. 

8.         Trustee Matters: 

a)         From Trustee Carroll, regarding School Consolidations and the establishment of a Sub-Committee to deal with accommodation issues including consolidation. 

            That the Board approve in principle the establishment of a Sub-Committee to review consolidation, school accommodation and the establishment of School Accommodation Review Committees where appropriate.           

b)         From Trustee Del Grande, regarding a legal opinion on School Trustees Rights within the Municipal Freedom of  Information and Protection of Privacy Act 

                        Receive. 

9.         Unfinished Business: 

10.       Matters recommended by Sub-Committees requiring Committee approval.          

11.       Matters referred/deferred to this Committee by the Board and other Committees. 

12.       Reports of Officials and Special Committees for ACTION of the Board. 

a)         Report regarding Annual Calendar of Meetings.  p.1-p.4                  

                        That the Board approve the following calendar of meetings for the year 2007: 

b)          Report regarding Renewal: SAP Software Maintenance Agreement.  p.5-p.6 

            That the Board renew its annual maintenance agreement with SAP Canada for its  SAP software for the period January 1, 2007 to December 31, 2007 in the amount of $680,029.50 plus PST of $54,402.36 and net GST of $13,056.57 for a total of $747,488.43.

c)         Report regarding Joseph Martino Scholarship Policy F.F. 14.  p.7-p.8 

                       That the Board approve the following policy and regulations for the Joseph Martino Scholarship.           

            Policy 

Principal and interest earned on a principal amount of $10,000, as well as any further contributions, are to be used to provide an annual award to eligible secondary school students graduating from Don Bosco Catholic Secondary School, Father Henry Carr Catholic Secondary School and Monsignor Percy Johnson Catholic Secondary School to encourage and support her or him in the pursuit of formalized training in the area of the trades.  

Regulations: 

1.         A principal amount of $10,000, or such amount as reported annually, shall be maintained in the current accounts of the Board. 

2.         An annual award of no less than $200 will be given to a graduating student from each of the named schools upon proof of registration in formalized training leading to a career in the trades. 

3.          A scholarship shall be awarded to a graduating student who: 

i)      is held in high esteem within the school community 

ii)     epitomizes the mission of his or her school 

iii)    has a record of significant contribution to the school community 

iv)    has displayed a commitment to hard work (excellent attendance record) 

v)     has demonstrated active involvement in the community 

4.         Schools are requested to submit nominations for the award together with details of the candidates’ achievements or contributions to the TCDSB Communications Department. 

5.         The final selection of the recipients will be made by a selection panel comprising the Superintendent of Education for the area and the Principals of the named schools. The Martino family, unless and until they otherwise request, shall be invited to participate in the selection of the recipients. 

6.          An award letter will be presented to the recipients at the recipients’ school’s annual graduation/closing ceremony. The Martino family, unless and until they otherwise request, shall be invited to present the award to the recipients. 

7.         The distribution of the cash award is contingent upon submission of proof of enrolment in formalized training in the area of the trades. 

d)        Report regarding Trespass to Property Policy V.P. 11.  p.9-p.13 

                        1.         That the current policy V.P. 11 passed in 1995, be rescinded. 

2.         That the Board approve a new V.P. 11, Trespass to Property, as follows: 

                   Policy: 

All Toronto Catholic District School Board personnel are authorized by the Board of Trustees to exercise the rights and responsibilities of the Board as occupiers under the provisions of the Trespass to Property Act. 

                   Regulations: 

1.         The principal, teachers and support personnel shall safeguard the students in regard to trespassers on school property. 

2.         Unknown visitors may be requested to produce proper identification as per Policy[A1]  S.S. 04 Access to School Premises.

3.         A person is not permitted to remain on school premises if his or her presence is detrimental to the safety or well-being of a person on the premises, in the judgment of the principal, a vice-principal or another person authorized by the board to make such a determination. Failure to leave the premises when asked may result in the visitor being considered as a trespasser.[A2]  

4.         A person is not permitted to remain on school premises if a policy of the board requires the person to report his or her presence on the premises in a specified manner and the person fails to do so. Failure to leave the premises when asked may result in the visitor being considered as a trespasser. 

5.         A person identified as a trespasser shall be warned and asked to leave the property by the principal, vice-principal, or another person authorized by the Board as “occupier”. 

6.         Where there is an element of danger with respect to a trespass situation, the police shall be called.  

7.         Where the identity and address of the trespasser is known and the Principal does not wish the individual to return, the superintendent shall be consulted and a “Trespass Notice” may be sent. 

8.         Where a Trespass Notice is sent, a copy shall be retained at the workplace and a copy shall be forwarded to the local police division. 

e)         Report regarding Parents and Professional Activity Days, P.03.  p.14-p.26 

1.         That current policy, P. 03 Parents and Professional Activity Days, be rescinded. 

2.         That a new policy, P.03 Parents and Professional Activity Days, be adopted as follows: 

                                    Policy:

                        The TCDSB supports the involvement of parents in professional activity days. 

                                    Regulations: 

1.         At the beginning of the school year the principal will inform the parents and students concerning the school calendar for the school year. 

2.          Each school may invite parents to attend at least one professional activity day other than the days set aside for parent teacher conferences. 

3.         Parents will be advised in a general manner of the activities taking place on professional activity days well in advance of the dates chosen. 

f)        Report regarding Review of S.M. 04 – Fund Raising in Schools.  p.27-p.31 

            1.         That policy S.M. 04, Fund Raising in Schools be rescinded. 

2.        That a new policy, S.M. 04 Fund Raising in Schools be adopted as follows:                                               

            Policy: 

The Toronto Catholic District School Board permits fund raising to be undertaken by its schools.  All fund raising activities whether for the school or for an approved organization shall be related to charitable, humanitarian, educational, or service activities consistent with the tenets of Catholicism. 

                        Regulations: 

1.         All fund raising shall be carried out under the jurisdiction and supervision of the principal and may be a joint project with the local Catholic School Advisory Council and/or Student Council.  

2.         Participation of students in fund raising in schools shall be voluntary and consideration shall be given to factors such as the age and safety of the students.  Fund raising activities shall not interfere unduly with the learning experiences in the curriculum.  

3.         The school principal must approve the content, and/or posting on school property, of any advertising materials, or the distribution of notices dealing with school fund raising events.  

4.         Individuals and organizations, approved under policy S.13, Approved Access to Schools by Individuals and Organizations, who wish to raise funds on school property and/or with the assistance of school staff and students,  must do so in accordance with the fund raising policy and its regulations.  

5.         Funds raised under this policy shall not be used to purchase textbooks, learning materials and resources for regular classroom programs which would normally be funded through Board and school-based budgets. 

6.         When  fund  raising is a joint project with the local Catholic School Advisory Council and/or  Student  Council, it  is understood that  the  decision  making  as  to  the disbursement of funds is also a joint  responsibility.  The following shall be authorized to sign cheques (one person from each of groups (a) and (b) shall sign each cheque):  

a)         two parent/student representatives on the Executive Committee of the Catholic School Advisory Council/Student Council - usually the Treasurer and the President;  

b)         two representatives from the school namely the Principal, Vice-Principal  or Superintendent (where no Vice-Principal exists) and  

c)         The signature of the Treasurer of TCDSB will be required only under exceptional circumstances such as suspected misappropriation of funds. 

7.         The school Principal shall sign all cheques and only in the absence of the Principal will the Vice-Principal or Superintendent sign.

8.         Appropriate record keeping procedures for all funds raised or donated to the school shall be maintained in accordance with those prescribed by the Treasurer of the Board.  

9.         An annual financial summary of all fund raising activities conducted during the school year shall be prepared and presented to the community at the Annual General Meeting in the fall.  The statement should be kept on file at the school. 

g)         Report regarding S.03 Eastern Rite Holy Days.  p.32-p.35 

                        That policy S. 03 Eastern Rite Holy Days be rescinded. 

h)         Report regarding Disposal of Portable Trustee Ward 7.  p.36 

                        That portable #587-E-85 be declared surplus to the needs of the Board, and disposed of, by sale or demolition in accordance with Board policy.

i)          Report regarding 2006-07 Asphalt Paving Program Unit Price Contract.  p.37-p.39 

                        That the contract for the Board’s Unit Price Contract for 2006/07 Asphalt Paving Program be awarded to Bevcon Construction for heavy-duty asphalt paving, and to Mopal Construction for walkways 5’ wide and asphalt overlays.

j)          Report regarding Toronto District School Board Disposition of Surplus Property, Long Term Lease Offer, 15 Mallow Road Trustee Ward 5.  p.40-p.47 

                        That TCDSB advise the TDSB that it has no interest in the subject property as this site would not be required for use by the Board. 

k)         2004-2006 School Renewal Program November 2006 Status Report.  p.48-p.62 

      That the 2004-2006 Renewal Program, as currently revised detailed in Appendix A of the report, be approved. 

13.        Reports of Officials and Special Committees for INFORMATION of the Board. 

a)         Report regarding Pupil Accommodation Review Guidelines – Status Report.  p.63-p.75 

            Receive. 

b)         Report regarding Extenuating Circumstance Transportation.  p.76-p.85 

            Receive 

c)         Report regarding St. Basil the Great and Adjacent Property Development Trustee Ward 3.  p.86-p.92      

            Receive. 

d)         Report regarding Exchange of Services Agreement.  p.93-126 

            Receive.           

e)         Verbal Update from the Senior Manager of Partnership Development on Beverage Vending. 

                        Receive. 

            f)          Verbal Update from the Senior Manager of Partnership Development on Central Management of Business and Partnership Opportunities. 

                        Receive. 

14.       Approval of Matters for which no trustee has requested debate: 

15.       Communications: 

16.       Inquiries and Miscellaneous: 

N.B.     Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda. 

17.       Update of Pending List: 

18.       RESOLVE INTO PRIVATE SESSION.