AGENDA

ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
Wednesday, April 11, 2007
7:00 p.m.    

1.           Memorials and Prayer. 

2.           Roll Call and Apologies. 

3.           Approval of the Agenda

4.           Declarations of Interest. 

5.          Approval and Signing of the Minutes of the Regular Meeting held March 21, 2007 for PUBLIC SESSION.     p.1-p.12 

6.          Presentations:          

7.          Delegations: 

a)         Gail Kunitomo, President of St. Jean de Brebeuf  Catholic School Advisory Council, regarding non-qualifying bus routes in the McAsphalt areas. 

b)         Andy Wasiuk, member of the St. Pius X Catholic School CSAC regarding space issues at the school. 

c)         Louise Russo, parent of St. Basil-the-Great College School, regarding the situation at the school. 

d)         Mark Oxley, member of the CSAC of St. Basil-the-Great College School, regarding over-crowding at the school. 

e)         Sylvia Cappellacci, CSAC Vice-Chair of St. Basil-the-Great College School, regarding over-crowding at the school. 

f)          Noris Picciani, parent St. Basil-the-Great College School, regarding over-crowding at the school. 

g)         Mariaveronica Barbuto, representing the Student Council of St. Basil-the-Great College School, regarding over-crowding at the school. 

h)         Jeffery Appiah-Bediako, representing the Leadership Students of St. Basil-the-Great College School, regarding over-crowding at the school. 

i)          Alexander Oxley, Student Body representative of St. Basil-the-Great College School, regarding over-crowding at the school. 

j)          Member of the St. Basil ESP Committee. 

k)         Teresa Bhandal, regarding St. Basil-the-Great College School.

l)          Margaret Baracchini, regarding overcrowding at St. Basil-the-Great College School.

m)        Sharon Joseph, Director of Breakaway Relief Care, regarding St. Basil-the-Great College School.

n)         Teresa Scalia, parent of Blessed Margherita.

o)         Elisa Decarolis, parent of Blessed Margherita

p)         Andy Cassar, Vice-Chair of the Blessed Margherita CSAC

q)         John Scalia, Blessed Margherita

r)          Anthony Scalia, Blessed Margherita, student of Blessed Margherita.

s)         Robert Compoli, parent of Blessed Margherita

t)          Ingrid Carroll, parent of St. Augustine

u)         Elmer Blanco, parent of St. Jane Frances

v)         Francisco Blanco, St. Jane Frances

w)        Estefany Guerrero, St. Martha

x)         Denis Keshinro, represents the Jane/Finch Community and radio station. 

8.         Trustee Matters: 

a)         From Trustee Del Grande regarding T.14 Delegations. 

                        That the following motion be referred to staff for a report on policy modification: 

                        That Delegations on the same subject/topic from the same representative party or group be limited to a combined time of no more than ten minutes 

b)         From Trustee Cicogna, regarding impact of increased enrolment at St. Basil-the-Great College School 

            1.         That the Board rescind its motion of March 21, 2007; and 

2.         That all those students who have been admitted to St. Basil-the-Great College School for 2007-2008 be allowed to remain and that the placement issues for St. Basil for 2008-2009 be considered as part of the review of the Placement of Pupils Policy. 

c)         From Trustee Andrachuk, regarding request for liquor license for Michael Power/St. Joseph Catholic Secondary School to serve alcohol at the Murder Mystery Dinner to take place on April 14, 2007 at the school.  p.13-p.15 

            That the Permit Policy be waived and that Michael Power/St. Joseph Catholic Secondary School be permitted to serve alcohol at the Murder Mystery Dinner to take place at the school on April 14, 2007 

d)         From Trustee LeBlanc-Miller, regarding liquor permit for College-Montrose Children’s Place at the former St. David Catholic School for a volunteer recognition reception to be held Thursday, April 19, 2007 from 6:30 p.m. to 9:30 p.m.  

                        That the policy be waived and that a permit be granted to the College-Montrose Children’s Place to serve alcohol at a volunteer recognition reception to be held at the former St. David Catholic School on April 19, 2007. 

9.         Unfinished Business: 

10.       Matters recommended by Sub-Committees requiring Committee approval. 

11.       Matters referred/deferred to this Committee by the Board and other Committees. 

12.       Reports of Officials and Special Committees for ACTION of the Board. 

a)          Report regarding 2006/2007 OCSTA Membership Fees.  p.16-p.25 

            That the Toronto Catholic District School Board approve annual membership in OCSTA for the 2006/2007 school year and payment of the annual membership fees of $173,451. 

b)         Report regarding Revisions to S.15 Access to Pupils.  p.26-p.38 

                        That policy S. 15, Access to Pupils, be rescinded. 

                        That a new policy S. 15, Access to Pupils, be adopted as follows: 

                        Policy: 

The Toronto Catholic District School Board permits access to or interviews with pupils within the schools, other than by staff or consultants to the Board, only with the prior consent of the Principal. 

                        Regulations: 

1.         Permitted Classes of Persons            

Persons who may seek to have access to or to interview pupils enrolled in Board schools, other than school staff and Board consultants are: 

(a)        Custodial parents , guardians and their identified delegates;

                        Non‑custodial parents;  

(b)        Police;

(c)         Immigration officers in accordance with policy S. 18;

(d)         Children's Aid Societies;

(e)         Others.  

                        Before permitting access, it is the responsibility of the principal to ascertain the class into which the person seeking such access may fall, and to apply these Regulations and related Protocols/Guidelines accordingly.  

2.         Appointments  

Persons seeking access to pupils are expected to make an appointment in advance so that mutual convenience and minimal disruption may be assured. 

3.         Reporting to the Office        

Upon arrival at the school, persons seeking access to pupils are required to report to the office, thus giving the principal the opportunity to meet them. Such persons will be requested to sign the Visitor’s Book, stating name, address and reason for the visit.  

4.          Identification and Credentials            

Because of the obligation of the Board, the principal, the teachers, and other staff, to safeguard the welfare of the pupils in appropriate cases, the principal must be satisfied that the visitor is the person who he/she purports to be and that the appropriate criminal background check in accordance with O. Reg. 521/01 has occurred.  

Unless the visitor is known to the principal, proper identification should, with sensitivity and discretion, be insisted upon. This may be accomplished, among other ways, by:  

(a)        personal identification of the visitor by someone in the school;

(b)        production of a driver's license;

(c)         verification of information given by the visitor against information contained in school records; and

(d)        in the case of an Immigration officer, a legally valid authorized order for the apprehension of the pupil.  

5.         Right of Refusal          

Where, because of demeanour or other reason, the principal determines that the presence of the visitor would be detrimental to the physical or mental well‑being of a particular pupil or of the pupils generally, the principal has the right under the Education Act to refuse admission to the visitor.  

6.         Access to Information             

Even if a person has a right to be present in the school operated by the Board, and may be given access to a pupil, such right does not carry with it the right to have access to information in the possession of the Board, the principal or the School. Staff should consult the specific policy of the Board related to such access. 

7.         Staff and Consultants           

Board staff and consultants may have access to pupils in the normal course of their duties and with the Principal’s permission. 

8.          Custodial Parents        

The principal will normally cooperate with the custodial parent or guardian who wishes to visit with one or more of his/her children. This cooperation will generally be extended to a person who by virtue of direct written or oral communication by the custodial parent/guardian to the school administration is designated to act in their place.  

9.         Non Custodial Parents          

In the case of a non-custodial parent, it is the practice of the Board to require the consent of the custodial parent before the non‑custodial parent is given access to visit the pupil. In the best interest of the pupil, the Board gives primary recognition and respect to the wishes and decision of the parent with whom the child is residing.  

10.       Law Enforcement        

The Board permits access to Police and Immigration officers in accordance with the Police/School Board Protocol currently in effect and V.P. 05, Police Investigation. In general, Police access to pupils should be related to issues/events directly related to the school and which would normally result in the application of the School Code of Conduct.  

The following additional provisions apply when officers seek to interview a pupil and a request has been made in advance:  

(a)        the officers should be requested to attend the school in plain clothes, not in uniform;

(b)        a request is made to officers for involvement of the custodial parent(s)/guardian in the interview

(c)        whenever the principal cannot speak to the custodial parent/guardian in advance, as required in Regulation 10(b), the principal should act in accordance with the existing Police/School Board Protocol;

(d)        no part of the interview will take place, and no questions will be put to a pupil, in the presence of other pupils;

(e)        a support person as requested and chosen by the pupil should, whenever possible, be present at the interview;

(f)          the principal or designate may at his/her request be present, unless:

(g)         the pupil refuses, or  

(h)        the police officer convinces the principal that such attendance will not be in the best interest of the pupil;

(i)         unless it is not possible to do so in the circumstances, the interview and all questioning shall take place in the privacy of the office of the principal or in another room designated by him/her;

(j)         every effort reasonable in the circumstances shall be made to cause as little embarrassment as possible to the pupil who is interviewed/questioned.  

11.        Children’s Aid Societies         

In the case of a child who is a ward of the Crown or a children's aid society, the Society, by law, stands in the role of the parent. All of the above Regulations that deal with the custodial parent apply equally to such Society.

                        In addition, children's aid societies have an obligation by law to afford protection to children in need thereof, and for this purpose, have the power to apprehend such children. Staff should consult the specific policies of the Board related to these matters. 

When investigating suspected child abuse the Abuse Team may determine that it is in the child's best interest that the interview takes place without prior knowledge and presence of the parents. Staff should consult policy S.17, Suspected Child Abuse Reporting, for further details.  

12.        Others              

From time to time, other persons may seek access to or interviews with pupils in the schools. Access by such persons is determined on a case by case basis by the Principal with prior consultation with the Superintendent. 

c)         Report regarding Consulting Services for Lighting Retrofits and Approval of Energy Retrofit Budget.  p.39-p.43 

1.         That Architectural Lighting Design (ALD) be appointed as the consultant to assist staff with tendering and to project manage the lighting retrofits at six (6) school locations in 2007 in the amount of $13,413.60 and net GST $300.46 for a total of $13,714.06. 

2.        That an Estimated budget of $287,945.28 be approved to complete six (6) schools as follows:

·                       St. Victor

·                       St. Rose of Lima

·                       St. Michael Elementary

·                       St. Anselm

·                       St. Stephen

·                       Blessed Margherita 
 

d)         Report regarding 2007 Sod and Top Soil Replacement Program.  p.44-p.46 

                        That the unit price contract be awarded to HANK DEENEN LANDSCAPING LIMITED for the 2007 Landscaping season, being the contractor meeting Board specifications as described in Appendix “A” of the report. 

e)          Report regarding 2007 Grass Cutting/Pruning/Leaf Removal/Fertilizing/Aerating Program.   p.47-p.55 

            That the contracts be awarded to contractors meeting Board specifications as described in Appendix “A” in the amount of $436,421 plus a net GST of $8,379.28 for a total of $444,800.28. 

f)           Report regarding Non-Resident Visa Student Fees for September 2007.  p.56-p.57 

1.         That the board approve the following fees for Non-Resident VISA students from September 2007 which keeps both elementary and secondary fees at September 2006 rates as follows:
 

Panel                                       Yearly Fee      Pro-Rated Fee

Elementary                             $10,500             or $1,050 per month

Secondary (under 21)             $12,000             or $1,200 per month

Secondary (over 21-Fraser)    $12,000             or $1,500 per course (based on 8 courses)           

2.         Should the Toronto District School Board increase/decrease their fees for the 2007/2008 School year, then TCDSB staff will re-evaluate and report back to Board

13.       Reports of Officials and Special Committees for INFORMATION of the Board. 

            a)         Report regarding School Year Calendar (to be distributed). 

b)         Report regarding Boundary realignment between St. Jean De Brebeuf and St. Dominic Savio Catholic Schools Trustee Ward 8.  p.58-p.61 

                        Receive.           

            c)         Report regarding OCSTA Resolutions.  p.62-p.125 

                        Receive. 

d)         Report regarding 2006-07 School Budgets Compared to Actual and Committed Expenditures for the period September 1, 2006 to March 31, 2007.   p.126-p.132 

                        Receive. 

e)         Report regarding School’s Outside Agency Account Status Report for the period September 1, 2006 to March 31, 2007.    p.133-p.138 

                        Receive. 

f)          Report regarding School’s CSAC Account Status Report for the period September 1, 2006 to March 31, 2007.    p.139-p.145 

                        Receive. 

g)         Report regarding Education Development Charges (“EDC”) for the period September 1, 2006 to March 31, 2007.   p.146-p.155 

            Receive. 

14.       Approval of Matters for which no trustee has requested debate: 

15.       Communications: 

16.       Inquiries and Miscellaneous: 

N.B.     Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda. 

17.       Update of Pending List: 

18.       RESOLVE INTO PRIVATE SESSION.