AGENDA

ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
Wednesday, March 19, 2008
7:00 p.m.         

1.            Memorials and Prayer. 

2.         Roll Call and Apologies. 

3.         Approval of the Agenda

4.         Declarations of Interest. 

5.            Approval and Signing of the Minutes of the Regular Meeting held February 13, 2008 for PUBLIC SESSION.   p.1-p.7

6.             Presentations:

7.             Delegations: 

            a)         Mary-Ann Virelli, regarding Partnership between the Toronto Parking Authority and the TCDSB.   p.8 

            b)         Bill Chandler, representing the CSAC of St. Agatha Catholic School, regarding the need for a new facility for the school.   p.9 

            c)         Agnese Arone-Nieto, parent representative of St. Norbert Catholic School, regarding a four classroom addition for the school.    p.10

8.         Trustee Matters: 

a)            From Trustee Carroll regarding By-election expenses.

            Whereas the Education Act prescribes two options for the filling of a vacant trustee seat, and,  

Whereas the decision as to which option to select lies solely with Trustees, and, 

Whereas the Board has filled, by appointment, at least 4 vacant trustee seats in the last 10 years, and, 

Whereas, the TCDSB is in a second year of a deficit management plan and no surplus funds are available; 

MOVE that the cost of a by-election (approximately $180,000), if held, be paid for equally (approximately $15,000) by each Trustee from their individual Constituency Assistant account beginning with the passage of a motion approving the calling of a by-election and continuing into the next Trustee fiscal year until the full amount is recovered, and, 

MOVE that if the Board approves the appointment of an individual as a trustee for the vacant Ward 6 seat that the cost ($180 to $1,800) be paid out of the expense budget of the Chair of the Board. 

            b)         From Trustee Del Grande, regarding Request for a Liquor Permit for Jean Vanier Catholic Secondary School, for Wednesday, April 9, 2008.  p.11   

                        That the Board waive the permit policy and allow the staff of Jean Vanier Catholic Secondary School to obtain a liquor permit for the retirement dinner to be held at Jean Vanier Catholic on Wednesday, April 9, 2008 

c)         From Trustee Martino regarding Request for a Liquor Permit for St. Benedict Parish Fundraiser at Monsignor Percy Johnson Catholic Secondary School, Saturday, May 3, 2008.  p.12-p.13           

                        That the Board waive the permit policy and allow St. Benedict Parish to obtain a liquor permit for their fundraiser on Saturday, May 3, 2008 at Monsignor Percy Johnson Catholic Secondary School. 

d)             From Trustee LeBlanc-Miller, regarding Request for a Liquor Permit for Our Lady of Perpetual Help Catholic School, Saturday, April 26, 2008 and Sunday, April 27, 2008.  p.14 

            That the Board waive the permit policy and allow the 150^th Anniversary Committee of Our Lady of Perpetual Help Catholic School to obtain a liquor permit for their 150^th Anniversary celebrations on Saturday, April 26, 2008 and Sunday, April 27, 2008 to be held in the gym of Our Lady of Perpetual Help Catholic Elementary School.         

9.         Unfinished Business: 

10.       Matters recommended by Sub-Committees requiring Committee approval. 

11.          Matters referred/deferred to this Committee by the Board and other Committees. 

12.          Reports of Officials and Special Committees for ACTION of the Board.

a)             Report regarding French Immersion Transportation.   p.15-p.16 

            That the Ministry of Education be requested to provide additional funding to allow the TCDSB to provide the same level of service as the TDSB. 

b)             Report regarding Boiler Replacement at 14 Schools.   p.17-p.21           

1.         That the boiler replacements at St. Luke, St. Denis, Holy Rosary, St. Columba, St. Mary of the Angels, St. John, St. Augustine, St. John the Evangelist, Pope Paul VI, Our Lady of Wisdom, St. Barnabas, Annunciation, St. Florence and St. Clement Catholic Schools be awarded to the low bidders meeting Board specifications, as detailed in Appendix A, in the overall amount of $3,896,281 including net GST. 

2.        That the shortfall to complete this work, in the estimated amount of $531,099 be charged to 2006/08 School Renewal Systemwide Program – Energy Retrofit Program. 

c)            Report regarding Boiler Replacement at 5 schools.   p.22-p.24 

1.             That the boiler replacements at St. Barbara, St. Jude, St. Gerard, St. Charles and St. Cecilia Catholic Schools be awarded to the low bidders meeting Board specifications, as detailed in Appendix A, in the overall amount of $1,297,131 including net GST. 

2.            That the shortfall to complete this work, in the estimated amount of $142,499 be charged to 2006/08 School Renewal Systemwide Program – Energy Retrofit Program.

d)             Report regarding 2007-2008 Asphalt Paving Program.  p.25-p.27 

                        That the contract for the Board’s 2007/08 Asphalt Paving Program be awarded to the bidders meeting the Board’s Specifications as outlined in Appendix “A” attached hereto at a cost of $182,628.50 plus a net GST $2,922.06 for a total of $185,550.56.  Funds are available in GL 76000 Fund Reservation 395/15, IO#2000160.

e)             Report regarding Railway Lands Catholic Elementary School Block 31.   p.28-p.35 

                        That subject to the Railway Lands Catholic Elementary School being totally funded by the Development Levy Agreement and the Development Levy Trust Agreement, that the Director of Education be authorized to amend all essential agreements, including the Umbrella Agreement, to permit the completion of the construction of the school as envisioned in Appendix A including tendering and contract award. 

f)              Report regarding Cafeteria Services.   p.36-p.74 

            1.         That the Board approve “RFP Process of Standardization” 

2.        That the Board lift the freeze on cafeteria service re-negotiations or renewals. 

g)             Report regarding Enrolment Pressures/Primary Class Size Reduction Building Additions.   p.75-p.81 

      That the Enrolment Pressures/Primary Class Size Reduction Capital Program for completion of building additions at 18 locations, detailed in Appendix B at the estimated cost of $53.848M including preplanning for “off-portable/full-day learning” needs funded from Ministry grants/current allocations and $8.646M charged to the 2009/2011 School Renewal Budget, be approved as presented.           

13.       Reports of Officials and Special Committees for INFORMATION of the Board. 

a)         Report regarding St. Augustine of Canterbury Catholic School Room Divisions in Double Classrooms and Addition of Security Camera/s.   p.82-p.86 

                        Receive. 

            b)         Report regarding Partnership Opportunities.   p.87-p.92 

                        Receive. 

c)        Report regarding 2007-2008 School Budgets Compared to Actual and Committed Expenditures for the Period September 1, 2007 to February 29, 2008.   p.93-p.99 

                        Receive. 

d)         Report regarding School’s Outside Agency Account Status Report for the Period September 1, 2007 to February 29, 2008.   p.100-p.105 

                        Receive. 

e)         Report regarding School’s CSAC Account Status Report for the Period September 1, 2007 to February 29, 2008.   p.106-p.112 

                        Receive. 

f)          Report regarding 2007-2008 Operating Budget Compared to Actual and Committed Expenditures as at February 29, 2008.   p.113-p.114 

                        Receive. 

g)         Report regarding New Pupil Places Budget Compared to Actual and Committed Expenditures as at February 29, 2008.    p.115-p.117 

                        Receive. 

h)             Report regarding Status of Trust Funds as at February 29, 2008.   p.118-p.119 

      Receive.           

i)            Report regarding Education Development Charges (“EDC”) for the Period September 1, 2007 to February 29, 2008.   p.120-p.128 

                        Receive.          

14.       Approval of Matters for which no trustee has requested debate: 

15.       Communications: 

16.       Inquiries and Miscellaneous: 

N.B.     Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda. 

17.       Update of Pending List: 

18.       RESOLVE INTO PRIVATE SESSION.