AGENDA

ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
Wednesday, April 9, 2008
7:00 p.m.          

1.         Memorials and Prayer. 

2.         Roll Call and Apologies. 

3.         Approval of the Agenda 

4.         Declarations of Interest. 

5.          Approval and Signing of the Minutes of the Regular Meeting held March 19, 2008 for PUBLIC SESSION.   p.1-p.10 

6.          Presentations: 

7.          Delegations: 

            a)         Denise Bebenek, Founder of Meagan’s Walk, regarding Meagan’s Walk: Creating a Circle of Hope.   p.11 

8.         Trustee Matters: 

a)         From Trustee Carroll regarding realignment of Trustee Wards. 

                        Whereas the Roman Catholic supporter and student distribution across Board wards has not been modified for some time, and, 

                        Whereas the current distribution would indicate a discrepancy in both voter and student distribution by Ward; 

                        MOVED that staff prepare a report, for the Board's information, on  

                        -           the last time Wards were realigned, 

-           a preliminary analysis and realignments to bring more balance to Wards in terms of voters and students based on 12 trustees and on 11 trustees; along with the pros and cons of any such changes, and, that such a report be presented to the Board no later than the Administrative Services meeting of June, 2008, and 

                        -           the process that is required to implement any identified changes. 

                        Not for the motion - explanation of content of report. 

                        Any maps or actual realignments only have to be general in nature could be a series of options related to realignment 

9.         Unfinished Business: 

10.       Matters recommended by Sub-Committees requiring Committee Approval. 

11.       Matters referred/deferred to this Committee by the Board and other Committees.

a)         Report regarding Update on Implementation of the Grade 4 Religious Education Knowledge Test.  (Referred to the Committee by the Human Resources, Program and Religious Affairs Committee at its meeting held April 2, 2008).   p.12 

                        Receive. 

b)         Report regarding Update on the Establishment of a TCDSB French Advisory Committee.    p.13-p.29 

                        That the Board appoint a Trustee as a member of and Co-Chair of the French Advisory Committee.  

12.        Reports of Officials and Special Committees for ACTION of the Board.

a)         Report regarding Enrolment Pressures Capital Program Nativity of Our Lord Building Addition – Trustee Ward 2.   p.30-p.32           

                        That the proposed Enrolment Pressures building addition at Nativity of Our Lord Catholic School, at the estimated cost of $2.301M including preplanning for “full-day learning” needs funded from Ministry grants and $0.672M charged to the 2009/2011 School Renewal Budget, be approved as presented. 

b)         Report regarding Administrative Facilities Pending 2008 Renewal and Renovation Work.    p.33-p.35 

              That the building renewal and renovations to the administrative facilities as detailed to Appendix A be approved and that the Board continue to charge the administrative grant $810,000/year until 2014 and that 18% of the CEC facility renewal, estimated at $329,889 be charged to the 2008-2010 School Renewal Program.

c)          Report regarding Zoning Bylaw Amendment and Draft Plan of Subdivision 07 288511 NNY 15SB – 770 Lawrence Avenue West and 3083-3101 Dufferin Street – Trustee Ward 5.    p.36-p.40 

                        That the TCDSB object to the Draft Plan of Subdivision (07 288511 NNY 15 SB), as there is insufficient capacity in nearby secondary schools to accommodate the students. 

d)         Report regarding Fundraising Activities.   p.41-p.47 

            That the Board does not need to amend and/or enhance Policy S.M.04 at this time. 

e)          Report regarding Central Banking.   p.48-p.53 

            That the Board discontinue “investigating the feasibility of one central bank for external CSAC accounts”. 

            f)          Report regarding Draft Sponsorship and Donation Policies.    p.54-p.63 

1.         That the Board approve the draft sponsorship policy to be circulated for consultation 

2.         That the Board approve the draft donation policy to be circulated for consultation 

            g)         Report regarding Future of Summer Camps – Fee for Service.   p.64-p.69 

                        That the Continuing Education Department investigate the feasibility of offering a summer camp program on a cost recovery basis contingent on whether those sites acquire sufficient enrolment.              

13.       Reports of Officials and Special Committees for INFORMATION of the Board. 

a)         Report regarding Partnerships.   p.70-p.72 

                        Receive. 

            b)         Report regarding Approved Access to Schools – Distribution of Materials.  p.73-p.80 

                        Receive. 

            c)         Report regarding Risk Management and Insurance.   p.81-p.90 

                        Receive. 

d)         Report regarding School’s CSAC Account Status Report for the Period September 1, 2007 to March 31, 2008.   p.91-p.97 

                        Receive. 

e)         Report regarding School’s Outside Agency Account Status Report for the Period September 1, 2007 to March 31, 2008.  p.98-p.103 

                        Receive. 

f)         Report regarding 2007-2008 School Budgets Compared to Actual and Committed Expenditures for the Period September 1, 2007 to March 31, 2008.  p.104-p.110 

                        Receive. 

14.       Approval of Matters for which no trustee has requested debate: 

15.       Communications:

16.       Inquiries and Miscellaneous: 

N.B.     Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda. 

17.       Update of Pending List:

18.       RESOLVE INTO PRIVATE SESSION.