AGENDA

ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION
Wednesday, May 14, 2008
7:00 p.m.           

1.            Memorials and Prayer. 

2.         Roll Call and Apologies. 

3.         Approval of the Agenda 

4.         Declarations of Interest. 

5.            Approval and Signing of the Minutes of the Regular Meeting held April 9, 2008 for PUBLIC SESSION.  p.1-p.9.   

6.         Presentations: 

            a)         Holy Name Catholic Elementary School, regarding Greening Project Proposal. 

            b)         Cam Collyer, Evergreen Foundation, regarding the benefits of a School Board               Greening Program. 

7.                  Delegations: 

a)         Tara Gavin and John Gillmore, regarding Boundary Extension/Widening for Blessed Sacrament Catholic Elementary School.  p.10.        
 

            b)         Nick Svab, Chair, CSAC, St. Agnes Catholic Elementary School, regarding Cul-de-Sac Child Drop-Off Zone.  p.11. 

            c)         Annabella DeGouveia, regarding Registering her children at Blessed Sacrament Catholic Elementary School.  p.12 

d)         Vito Sorrento, regarding daughter’s enrolment at Blessed Sacrament Catholic    Elementary School.  p.13. 

e)         Bob and Maureen Leon, regarding Appeal for Registering Outside School Boundary at Blessed Sacrament Catholic Elementary School.  p.14. 

f)          Chalo Barrueta, representing Hoodlinc Youth Organization and Banyan Tree, regarding the Rose Program and Expansion to Monsignor Fraser, 2900 Midland Avenue.  p.15.

g)         Sandra Tollis, regarding Appeal for Registering Outside School Boundary at Blessed Sacrament Catholic Elementary School.  p.16.

h)         Steven Dubrick, regarding Out of Boundary Application to Blessed Sacrament Catholic Elementary School.  p.17.   

i)          Jacqueline Myers, regarding Admission to Blessed Sacrament Catholic Elementary School.  p.18. 

8.         Trustee Matters:. 

            a)         From Trustee Carroll 

Whereas the Board is responsible for the financial and organizational affairs of the TCDSB,  and 

Whereas the Board needs to address issues of efficiency and effectiveness, 

It is moved that effective September 1, 2008, unless otherwise noted, the following actions be implemented. 

1.            File a balanced budget, when required, noting that the Ministry has accepted the notion of a deficit of 1% of gross budget as being balanced, with the noted reductions and an understanding with the Minister of Education that the Board will eliminate the debt as quickly as possible through direct control of expenditures – over the next three years the noted savings total $4,500,000 (less one time costs for implementation) with reductions to be found through the measures identified, along with Ministry funding increases granted Boards over this period. 

2.            Effective June 1, 2008 all information for Trustees should be provided electronically and at the same time as hard copy information is provided.
-    Further, Board material should be posted on the TCDSB within    
     24 hours of it being sent to Trustees.
-    Executive office staff should be provided with training to
     facilitate this, if required.  IT to advise on how information could
     be made available immediately on a secure area of the Board web
     site to Trustees and then to the public 24 hours later. 

3.             Begin the budget review process for 2009/10 in September 2008 with a detailed review of issues to be identified. 

b)         From Trustee Del Grande regarding CSAC budgets and supply teachers. 

                        Receive. 

c)           From Trustee Del Grande regarding Trustee Services and expenditures. 

                        Receive.        

9.                  Unfinished Business: 

10.              Matters recommended by Sub-Committees requiring Committee Approval. 

11.              Matters referred/deferred to this Committee by the Board and other Committees. 

a)         Report regarding Zoning By-Law Amendment 07 288612 ESC 38 OZ, 1221 Markham Road (Trustee Ward 12).   (Referred to the Committee by the Board at its meeting held April 14, 2008). p.19-p.22. 

That the TCDSB object to the Zoning By-law Amendment (07 288612 ESC 38 OZ), as there is insufficient capacity at this time, in nearby elementary schools to accommodate students from new development. 

b)         Report regarding Elementary Staffing Issues.  (Referred to the Committee by the Human Resources, Program and Religious Affairs Committee at its meeting held May 7, 2008).  p.23-p.36.           

Receive. 

c)         Report regarding Crime Reporting and Protocol on Informing Police.  (Referred to the Committee by the Human Resources, Program and Religious Affairs Committee at its meeting held May 7, 2008).  p.37-p.47.       

Receive. 

d)         Communication from Kathleen Wynne, Minister of Education.  (Referred to the Committee by the Human Resources, Program and Religious Affairs Committee at its meeting held May 7, 2008).  p.48.   

Receive.        
  

12.              Reports of Officials and Special Committees for ACTION of the Board. 

a)         Report regarding Enhancing Public Trust and Confidence, Ministry of Education.  p.49-p.85. 

b)         Report regarding 2008-09 Draft Budget Status Report #2.  p.86-91.    

1.             That the Chair of the Board and the Director of Education continue to dialogue with the Ministry of Education to pursue the viability of an additional year to address the budget shortfall if needed. 

2.             That the Ministry of Education be requested to fund the projected shortfall of $3.5M in Student Transportation. 

3.         That Budget Option 1 be approved for 2008-09 which partially reinstates some of the previously recommended Program reductions and balances the budget for 2008-2009. 

            Reinstatement of the following Program Reductions:

·                                   PLN.                                            3.0 FTE

·                                   5^th Bloc                                        8.0 FTE

·                                   JLI                                               4.0 FTE

·                                   Full Day Sr. Kindergarten            7.5 FTE

·                                   Paraprofessionals                       3.85 FTE

Total                                                                      26.35 FTE 

c)         Report regarding Disposal of Portables.  p.92-93.        

That the following portables be declared surplus to the needs of the Board and disposed of, by sale or demolition, in accordance with Board Policy.           

                                    #275-E-67

                                    #524-E-78

                                    #586-E-85 

d)         Report regarding Zoning By-Law Amendment, 07 288805 STE OZ, 18 Lower Jarvis Street (Trustee Ward 9).  p.94-p.98  

That the TCDSB object to the Zoning By-Law Amendment (07 288805 STE OZ), as there is insufficient capacity in the nearby elementary schools to accommodate the students. 

e)         Report regarding Official Plan and Zoning By-Law Amendment Application 07 288764 NNY 23 OZ Site Plan Control Application 07 288769 NNY 23 SA, 17 Clairtell Road. (Trustee Ward 5).  p.99-102.     

That the TCDSB object to the Official Plan and Zoning By-Law Amendment (07 288764 NNY 23 OZ), as there is insufficient capacity in nearby secondary schools to accommodate the students.

f)          Report regarding 2006-2008 School Renewal Program May 2008 Status Update.   p.103-p.114                       

1.         That the 2006-08 School Renewal Program be approved as amended in Appendices A and B.       
 

2.         That the Director of Education be authorized to award tenders during the summer months for the 2008 School Renewal Projects normally considered by the Board in order to facilitate timely implementation and completion schedules. 

g)         Report regarding Green Project Initiative April 2008 Status Update.  p.115-p.117. 

1.         That the fourteen (14) highest-scoring projects, as detailed in Appendix A, be approved for requested total $634,710, with the individual project budgets to be finalized following review by staff and the Consultant, not to exceed the approved total.      

2.         That the two highest-scoring energy-related projects as detailed in Appendix A, be funded from the Energy Retrofit Allowance carried in the 2006-20008 School Renewal Program, for a requested total of $59,456, with the final individual project budgets to be finalized following review by staff and the Consultant, not to exceed the approved total.  

3.         That the Evergreen Foundation be appointed as primary consultant for the 2006-2008 Green Project Initiative, for a fee of $60,000 plus net GST of $60,960.      

h)         Report regarding Update on Summer Camps – Fee for Service.  p.118-p.119. 
That the TCDSB not offer summer camps in the summer of 2008.      

13.       Reports of Officials and Special Committees for INFORMATION of the Board.

a)         Report regarding Community Use of Schools Funding Increase.  p.120-p.124 

                        Receive. 

b)         Report regarding Open Concept Classrooms and Student Achievement.  p.125-p.126. 

Receive.          

c)         Report regarding Joint Board TSE-OECTA Health and Safety Committee.  p.127-p.140.     

            Receive. 

d)         Report regarding Risk Management and Insurance.  p.141.      

Receive. 

e)         Report regarding School Bank Balances.  p.142-p.146

Receive. 

f)          Report regarding School Budgets Compared to Actual and Committed Expenditures for the Period September 1, 2007 to April 30, 2008.  p.147-p.153.   
Receive.     

g)         Report regarding School’s Outside Agency Account Status Report for the Period September 1, 2007 to April 30, 2008.  p.154-p.159. 

Receive.

h)         Report regarding School’s CSAC Account Status Report for the Period September 1, 2007 to April 30, 2008.  p.160-p.166.    

Receive. 

14.       Approval of Matters for which no trustee has requested debate: 

15.       Communications: 

16.       Inquiries and Miscellaneous: 

N.B.     Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda. 

17.       Update of Pending List: 

18.       RESOLVE INTO PRIVATE SESSION.

• Addendum--Three Additional Delegations

• Addendum #2--Item 8c) Trustee Matter: Reforming Policies and Procedures Governing Trustee Expenses