AGENDA THE REGULAR MEETING OF THE ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION

Thursday, May 13, 2004

7:00 p.m.

1. Memorials and Prayer.

2. Roll Call and Apologies.

3. Approval of the Agenda

4.Declarations of Interest.

5.Approval and Signing of the Minutes of the Regular Meeting held April 15, 2004 for PUBLIC SESSION. p.1-p.12

6.Presentations:

a) By John Guyatt, Deputy Director of Business Services, regarding 3 year Financial Forecast.

Receive.

7. Delegations:

a) Joe Mihevic, Counsellor, City of Toronto regarding development charges related to specific social/affordable housing projects.

b) Bill Chandler, representing the CSAC of St. Agatha Catholic School, regarding the need for a new building at the school.

c) Laura Del Zotto, parent of St. John the Evangelist Catholic School regarding the portable cluster policy.

d) Teresa La Fave, parent of St. John the Evangelist Catholic School regarding the portable cluster policy.

8. Trustee Matters:

a) From Trustee Cicogna, regarding request for a Liquor Permit for 40^th Anniversary Celebration – Sunday, May 16, 2004. p.13-p.14

That the Board policy be waived and that a liquor permit be granted to Madonna Catholic High School for their 40^th Anniversary Celebration on Sunday, May 16, 2004.

b) From Trustee Carroll, regarding Establishment of the Position of Internal Auditor.

Whereas it is appropriate for the Board in carrying out its judiciary duties and to provide confidence in the review of Board activities it is proposed that a position of Internal Auditor be established.

That position, while they may be an employee of the Board, will take direction from the Board, through theChair, Vice-Chair, Chair of a to be established Audit Committee, Chair of Admin.,and report directly to the Board on all matters referred for review and audit.

The Internal Auditor shall have the full authority of the Board to enquire into any and all of the activities of the Board and its staff. Any party entering into a business relationship with the Board will as part of its contract or agreement agree to be subject to audit in regard to its relationship and activities with the Board.

Where appropriate the Internal Auditor will have all of the authority and powers of the Provincial Auditor as they apply to a school board.

Funding shall be provided for this position and all support during the 2004/05 Board budget approval process and thereafter on a regular basis"

9. Unfinished Business:

10. Matters recommended by Sub-Committees requiring Committee approval.

11.Matters referred to this Committee by the Board and other Committees.

12. Reports of Officials and Special Committees for ACTION of the Board.

a)Report regarding Disposal of Portables. p.15

That the following portables be declared surplus and disposed of either by sale or demolition, in accordance with Board Policy.

b) Report regarding 2003-2004 PAG Capital Renewal – Window Replacement Program (Phase 1). p.16-p.18

That the contract for the Window Replacement Program be awarded to the bidders meeting Board specifications in the amount of $629,939 plus GST of $14,111 for a total of $644,040 as follows:

c) Report regarding Window Replacement at St. Joseph (Leslie) Catholic School. p.19-p.25

That the contract for window replacement for St. Joseph (Leslie) be awarded to the low bidder meeting Board specifications to Alwind Industries Ltd. for $308,513 plus net GST of $6,911 for a total cost of $315,424.

d) Report regarding St. Pius X Catholic School site Improvements Phase 2. p.26-p.40

That $55,000 be pre-committed in the 2004-2005 Renewal Budget to implement the final phase of site improvements.

e) Report regarding Loretto College School – Proposed Changes to Construction to Accommodate Special Education Facilities. p.41-p.48

1.That the Special Education facilities at Loretto College School at an estimated cost of $190,000 for the work in Rooms 125, 126, 219 and 220 be approve.

2.That the funding for this work be provided by increasing the New Pupil Place Budget for Loretto College School.

f) Report regarding Non-Resident Visa Student Fees For September 2004. p.49-p.50

1. That the board approve the following fees for Non-Resident VISA students for September 2004:

Panel Yearly Fee Pro-Rated Fee

Elementary $10,000
or $1,000 per month

Secondary (under 21) $11,500
or $1,150 per month

Secondary (over 21-Fraser)$11,500
or $1,437 per course
(based on 8 courses)

2. Should the Toronto Board or surrounding boards increase/decrease their fees for the 2004/2005 School year, then TCDSB staff will re-evaluate and make further recommendation to the Board.

g) Report regarding Partnership Development Wireless Communication Progam. p.51-p.52

That the Board authorize the Director of Education to enter into a two year renewable agreement with Bell Mobility with respect to the proposed Partnership Development Wireless Communication Program.

h) Report regarding Partnership Development Amusement and Entertainment Program with Wild Water Kingdom. p.53-p.55

That the Board authorize the Director of Education to continue its school-business relationship with Wild Water Kingdom for its 2004 season with respect to the proposed Partnership Development Amusement and Recreation Program.

13. Reports of Officials and Special Committees for INFORMATION of
the Board.

a) Report regarding St. Alphonsus Application for a Board Approved Non-Qualifying Transportation Area. p.56-p.64

Receive.

b) Report regarding Revised Long Term ADE Enrolment Projections including Individual School Projections. p.65-p.112

Receive.

c) Report regarding Parent/Staff Breakdown on Budget Consultation Responses. p.113-p.118

Receive.

d) Report regarding Partnership Development Financial Service Program. p.119-p.120

Receive.

e) Report regarding Partnership Development Milk Vending Program. p.121-p.124

Receive.

f)Report regarding 2003-2004 Operating Budget Compared to Actual and Committed Expenditures for the Period September 1, 2003 to April 30, 2004. p.125-p.127

Receive.

g) Report regarding 2003-04 Facilities Renewal Budget Compared to Actual and Committed Expenditures as at April 30, 2004. p.128-p.139

Receive.

h) Report regarding New Pupil Places Budget Compared to Actual and Committed Expenditures as at April 30, 2004. p.140-p.145

Receive.

i) Report regarding 2003-04 School Budgets Compared to Actual and Committed Expenditures for the Period September 1, 2003 to April 30, 2004. p.146-p.152

Receive.

j) Report regarding School’s Outside Agency Account Status Report for the Period September 1, 2003 to April 30, 2004. p.153-p.158

Receive.

k)Report regarding School’s CSAC Account Status Report for the Period September 1, 2003 to April 30, 2004. p.159-p.162

Receive.

l) Report regarding Professional Services Used by the Board for the Period September 1, 2003 to April 30, 2004. p.163-p.165

Receive.

m) Report regarding Education Development Charges (“EDC”) for the Period September 1, 2003 to April 30, 2004. p.166-p.170

Receive.

n) Report regarding Permits: 2003-04 Budget, Revenue and Expenditures for the period September 1, 2003 to April 30, 2004. p.171-p.172

Receive

o)Report regarding Status of Trust Funds for the Period September 1, 2003 to April 30, 2004. p.173-p.174

Receive.

p)Report regarding Public Sector Accounting Board (PSAB) Requirement. p.175-p.181

Receive.

14. Approval of Matters for which no trustee has requested debate:

15. Communications:

16. Inquiries and Miscellaneous:

N.B. Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda.

16. Update of Pending List:

17. RESOLVE INTO PRIVATE SESSION.