AGENDA

THE REGULAR MEETING OF THE HUMAN RESOURCES, PROGRAM AND RELIGIOUS AFFAIRS COMMITTEE

Thursday, April 7, 2005
7:00 p.m.

1. Memorials and Prayers.

2. Roll Call and Apologies.

3. Approval of the Agenda.

N.B. Staff would be pleased to walk the Trustees through any report on this agenda at the direction of the Chair.

4. Declarations of Interest.

5. Approval and Signing of the Minutes of the Regular Meeting held March 3, 2005 for PUBLIC SESSION. p.1-p.7

6. Presentations:

a) By Ministry of Education staff on the Roles and Responsibilities of SEAC and the Board.

b) By Kathryn Kubota-Zarivnij, Program Coordinator, Mathematics Department, regarding Overview of the Math Program, grade 7 to 10.

7. Delegations:

a) Joan Marshall, parent, to publicly thank the Superintendent of Special Services.

b) Maureen Ryan, President of CUPE 1328 regarding Library Tech situation.

c) Linda Omazic, representing parents of the St. Norbert Catholic School community regarding full day kindergarten.

8. Trustee Matters:

9. Unfinished Business:

10.Matters referred to this Committee by the Board and other Committees:

11. Reports of Officials and Special Committees Requiring ACTION by the Board.

a)Report regarding Nomination to Special Education Advisory Committee (SEAC). p.8-p.12

1. That the Board accept the resignation of John Lentz from representing VOICE on SEAC as an alternate.

2. That John Lentz be appointed to the Toronto Catholic District School Board’s Special Education Advisory Committee effective April 2005 as a community representative.

b) Report regarding Expenditures Over Grant in Special Education. p.13-p.16

That the Special Education Advisory Committee and the Board of Trustees continue to lobby for the release of the clawed back funds.

c) Report regarding Amendment to Policy T.02, Student Trustee. p.17-p.23

1. That the Board approve the Catholic Student Leadership Impact Team (CSLIT) with representatives from each secondary school as an instrument to provide a forum for direction and communication with the students of the Toronto Catholic District School Board.

2. That the Board supply all CSLIT members with TTC tickets for travel to and from CSLIT meetings.

3. That, since CSLIT meetings will occur after school hours, the Board will provide a meal for CSLIT members.

4. That the Board rescind Policy T.02, Student Trustee.

5. That the Board approve Policy T 02, Student Trustee as follows:

Policy

In accordance with the provisions of Ontario Regulation 461/97, Pupil Representation on Boards, the Toronto Catholic District School Board will establish and maintain a Pupil Representative position on its Board of Trustees. The Pupil Representative, hereinafter, shall be referred to as the Student Trustee.

The Toronto Catholic District School Board recognizes the benefits accrued when students have an opportunity to share and represent the perspectives and insights of their various school communities. To assist the Student Trustee in garnering these perspectives and insights, the Catholic Student Leadership Impact Team (CSLIT) is established. Each Secondary School shall have a representative.

Regulations

1. The Board will appoint a Student Trustee in May of each calendar year to serve a one-year term commencing the following academic year (September 1^st through August 31^st). However, following ratification by the Board of the appointment of the Student Trustee Elect in May, the Student Trustee Elect will be entitled to attend Board and Committee meetings in May, June, July and August along with the Student Trustee Incumbent in order to familiarize themselves with the duties of the Office of Student trustee and the issues which are before the Board and which are of concern to and have impact on the student population of the Board.

2. Each secondary school will be entitled to put forward one candidate for election for the position of Student Trustee.

3. Each candidate for the position of Student Trustee shall meet the following qualification criteria:

· The student trustee must be a Roman Catholic student enrolled at a Toronto Catholic District School Board secondary school, and during his or her term of office must be a full-time student;

·must receive the written approval of his or her school principal to stand for election and present a letter of reference from either one of his or her teachers or guidance counsellors;

· must be maintaining a grade average of 70% or better at the time he or she becomes a candidate for the position and must maintain a 70% average throughout his or her term of office; and

· must meet the eligibility requirements within the Education Act related to Catholic District School Board Trustees, excluding those related to age and residence.

4. The Superintendent of Education, Curriculum and Accountability Department or designate, shall establish procedures to assist the student trustee in fulfilling his/her roles and responsibilities.

5. An annual discretionary budget of $5,000 will be established for the purpose of reimbursing the Student Trustee for expenditures incurred related to his/her responsibilities as a Student Trustee.

6. The Student Trustee will have access to taxi chits for late night Board meetings and special circumstances (the cost of which will be excluded from the Student Trustee budget) to be determined by the Chair of the Board or the Director of Education.

7. The Computer Equipment provided to the Student Trustee may be purchased at its then depreciated value by the Student Trustee at the end of the Student Trustee's term.

8. The successful candidate elected/appointed to the position of Student Trustee will have the following rights/responsibilities:

Rights:

· to receive public session materials for all Board and Standing Committee meetings; attend and participate (but not vote) in all public session meetings of the Board and Standing Committees;

· be reimbursed, upon request, for travel to and from Board and Standing Committee meetings and on other Board related business at the Board’s travel rate in effect at such time;

· be reimbursed, upon submission of receipts for out-of-pocket expenses related to Board business within guidelines and allowable limits.

Responsibilities:

· to promote a student voice on the TCDSB;

·to inform the student body at large through liaison with and seeking advice from the TCDSB Catholic School Leadership Impact Team (CSLIT);

· attend public session meetings of the Board and its Standing committees;

·demonstrate confidentiality and discretion where required and act in accordance with the Board’s Policies, By-laws, and Rules-of-Order; and

· uphold and promote the Board’s Mission and Vision in performance of his/her duties.

·The student trustee, once sworn in by the Board, the student trustee shall be the Chair of the Catholic Student Leadership Impact Team. The CSLIT will hold at least one meeting per month.

· The Student Trustee will report regularly to the Board of Trustees and to the CSLIT on their respective activities. At the end of his/her term, the student trustee will provide a report re: issues of concern to students.

·The student trustee will participate in Catholic student leadership development activities associated with the fulfillment of the roles and responsibilities of the student trustee including the organization of the “Voices That Challenge” student trustee conference.

·The student trustee will participate in Catholic student leadership development activities associated with the fulfillment of the roles and responsibilities of the student trustee.

· The student trustee will hold membership in the English Catholic Board Council of the Ontario Student Trustees' Association.

9. Process for election of Student Trustee.

(a)The student trustee will be elected by representatives of each secondary school at a Catholic Student Leadership Impact Team meeting no later than April 30^th in each school year. For the election to be valid, there must be at least 17 secondary schools present at the meeting where the student trustee is elected. Each secondary school is entitled to nominate one representative to run for the position of student trustee. Each secondary school is allowed to have one vote in the election of student trustee but must be represented at the election meeting.

(b)Notice seeking the nomination of one candidate for the position of student trustee from each TCDSB Catholic secondary school is sent to each school principal and Student Councils for posting and communication to students in March of each school year.

(c) Each Secondary School, via the Principal and Student Council, is requested to appoint either the President of the Student Council or his/her designate to sit on a Student Trustee Selection Committee for the purpose of reviewing applications for the position of Student Trustee and nominating a candidate for the position.

(d) Applications will first be received and pre-screened by staff assigned by the Office the Director of Education to ensure each applicant its eligible under the requirements of the Board Policy, Education Act and Regulations.

(e)An all-candidates/election meeting will be held in April of each school year at which time a presentation will be made by the nominees and a vote by the school representatives will be conducted under the supervision and guidance of staff.

(f)Where a vacancy occurs, the CSLIT will recommend to the Board, a student for the balance of the student trustee's term.

10.The TCDSB Student Trustee shall be required to wear a uniform which is representative of all TCDSB schools, when in attendance at Board or Board Committee meetings, when representing the Board at either internal or external board-related business meetings, or when meeting with other students in the Board in the capacity of student trustee. When representing the School Board, the Student Trustee should be expected to wear suitable attire which is appropriate to the occasion: e.g. school uniform, Student Trustee uniform or business casual.

The Student Trustee uniform shall consist of:

·Grey or black school uniform type pants of the student's choice, or optionally the local school kilt for female student trustee;

· A pullover for use in cooler conditions, or a short-sleeve golf-style shirt for warmer conditions, designed to encompass one or both of the Board approved logo's in either the circular or horizontal design as shown below:

·variety of vests, pullovers and shirts are available for this purpose which include the Board logo for use by the Student Trustee;

· The pullover may be worn with a white shirt or blouse of the student's choice;

·Appropriate dress shoes of the student’s choice.

The Board shall provide annually for a budget from the Trustee Services budget for the purchase of Student Trustee uniform items for use and retention by the student trustee during his/her term of office.

12. Reports of Officials and Special Committees for INFORMATION of the Board.

a) Report regarding School Readiness to Learn Project: Early Development Instrument (EDI). p.24-p.26

Receive.

b) Report regarding 2005 Summer School and Summer Camp Locations. p.27-p.31

Receive.

c) Report regarding Summer School 2004 Remedial Mathematics. p.32-p.35

Receive

d) Monthly Staffing Report as of March 23, 2005. p.36-p.39

Receive.

13. Approval of Matters for which no trustee has requested debate.

14. Communications:

15. Inquiries and Miscellaneous:

N.B. Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda.

16. Update of Pending List:

ANNUAL REPORTS

17. RESOLVE INTO PRIVATE SESSION.