AGENDA
THE REGULAR MEETING OF THE
HUMAN RESOURCES, PROGRAM AND RELIGIOUS AFFAIRS COMMITTEE
Wednesday, March 5, 2008
7:00 p.m.
1. Memorials
and Prayers.
2. Roll
Call and Apologies.
3. Approval
of the Agenda.
N.B. Staff would be
pleased to walk the Trustees through any report on this agenda at the
direction of the Chair.
The Committee will
resolve into Private Private Session at 7:30 p.m.
4. Declarations
of Interest.
5. Approval
and Signing of the Minutes of the Regular Meeting held February 11, 2008 for
PUBLIC SESSION. p.1-p.6]
6.
Presentations:
7.
Delegations:
a) Juliana
Taskovic, admission of her child to Epiphany of Our Lord Catholic Academy.
p.7
b)
Anthony Bellissimo, representing TECT, regarding: i) OT work and retired
teachers ii) Religious Knowledge Test and iii) Consultation. p.8
8. Trustee
Matters:
a)
From Trustee Del Grande
regarding Position and Mandate of Coordinator I, Guidance and Cooperative
Education, CSAC Liaison and Parent Involvement.
Receive.
b) From
Trustee Andrachuk regarding the Catholic Parent Involvement Committee.
Receive.
c) From
Trustee Andrachuk, regarding Supervision in small schools – lunch time and
recess.
Receive.
d) From
Trustee Andrachuk, regarding Religious Education Test for Grade 4.
Receive.
e) From
Trustee Del Grande regarding Incident and Crime Reporting.
Receive.
9.
Unfinished Business:
10.
Matters referred/deferred to this Committee by the Board and other
Committees:
a)
Report regarding Responsibilities and Performance Appraisals for Academic
Administrators.
(Referred to the Committee by the Board at its meeting held February 20,
2008). p.9-p.11
Receive.
b)
Report regarding Negotiation Procedures Policy – Collective Agreements.
(Referred to the
Committee by the Board at its meeting held February 20, 2008). p.12-p.18
That the Board
approve the following guidelines for the negotiation of all collective
agreements covering its numerous unionized employee groups;
1. Members of the
respective negotiation committees to be appointed by the Director of
Education;
2. Trustees to be
advised of initial Board proposals prior to exchange of proposal with Unions
at the bargaining table;
3. Trustee
participation on contract negotiation committees to be reflected at the
bargaining table of each employee group;
4. Updates on the
process of negotiations to be provided to Trustees by way of written or
verbal on a regular basis;
5. Staff to seek a
monetary mandate from trustees for the tentative settlement of a collective
agreement that will be subject to the approval of the trustees.
c)
Report regarding Replacement Staff.
(Referred to the Committee by
the Board at its meeting held February 20, 2008). p.19-p.27
1.
That the Board leave at the discretion of the Human Resources department
decisions to determine the appropriate qualifications and deployment of
staff based on an on-going assessment of supply and demand data.
2. That staff
continue the practice of consulting with the local trustee in regards to
placements and transfers prior to presenting a summary list to the Board and
that the Board as a whole approve the list as presented by staff.
3. That the Human
Resources department be required to report to Board, on a bi-yearly basis
the incidence of recruitment, hiring and deployment of staffing.
d) Report regarding Trustee Vacancy – Education Act Rules Re:
Replacement of a Vacant Seat.
(Referred to the Committee by
the Board at its meeting held February 20, 2008). p.28-p.29
Receive.
11.
Reports of Officials and
Special Committees Requiring ACTION by the Board.
a) Report
regarding School Year Calendar 2008-2009.
p.30-p.35
1. In
considering the above, the following proposed School Year Calendar be
submitted to the Ministry of Education:
Number of school
days 194
Number of Professional
Activity Days 6
Labour
Day September 1, 2008
First instructional
day September 2, 2008
Thanksgiving
Day October 13, 2008
Christmas
Break December 22, 2008 to
January 2, 2009
Mid-Winter
Break March 16-20, 2009
Good
Friday April 10, 2009
Easter
Monday April 13, 2009
Victoria
Day May 18, 2009
Last instructional
day June 26, 2009
2. The
elementary calendar will have two professional development days for the
purpose of conducting Parent-Teacher Conferences: December 5, 2008 and March
13, 2009.
3. The
elementary calendar will have two professional development days devoted to
provincial education priorities: October 24, 2008 and February 13, 2009.
4. The
elementary calendar will have two professional development days to
facilitate one Day of Reflection and one further Professional Development
Day.
5. The
secondary calendar will have two professional development days devoted to
provincial education priorities: October 24, 2008 and February 13, 2009.
6. The
secondary calendar will have three locally determined professional
development days and one locally determined Day of Reflection.
Consideration for the selection of these days will consider the elementary
professional development day calendar.
7. The
secondary calendar will include a maximum of 10 days for examination
purposes to be scheduled according to the school’s organization of the
instructional program. No instructional days will be scheduled after the
end of year examination days.
b)
Report regarding Review of Dress Code in Elementary Schools.
p.36-p.48
That a consultation with all school communities be undertaken in the months
of April, May and June with a report to Board in September, 2008 on the
impact of requiring all elementary students to wear school uniforms
effective the beginning of September 2009.
c) Report
regarding Pediculosis Guide and Return to School.
p.49-p.50
That the Return to School Notice be revised as per the attached and
provided to Principals for implementation in consultation with their
Catholic School Advisory Councils.
d)
Report regarding Fresh Start Policy S.S 12. p.51-p.55
That the Board approve Fresh
Start Policy S.S. 12 as follows:
Policy Definition:
A Fresh Start is generally
defined as a non-voluntary or unusual movement of a student to a new school
within the school year or at the end of a semester. Fresh Starts can be
considered as a response to TCDSB Victims’ Rights Policy (VP13), court
conditions imposed by the Criminal Justice System for an incident for which
the student was not expelled, or other special circumstances as approved by
the superintendent of the student’s school.
Secondary Panel:
1. All Fresh Starts will be coordinated by
the principal of the A.P.P.L.E.
program.
2. All requests for
Fresh Starts will be considered for approval by the superintendent at the
school the student (initially) attends.
3. The Fresh Start
administrator will decide the new location for a student based on the
following criteria:
a. Proximity to new school and change of
home address.
b. Fair distribution of fresh start
students
c. Police or court order and conditions
of bail or release
d. Presence of student or staff victim
or known potential conflict
e. Charges dropped or pending
f. Previous fresh starts and transfers
g. Presence of academic, CYW, special
education and social work program
4. The sending school
must send an application with pertinent information to the Fresh Start
Administrator within two school days of notification.
5. The student and
parent must be notified by the sending Principal that a move is being
determined and that a Fresh Start Administrator or Superintendent will
contact them with new school information and obligation of social work
follow-up as part of the process.
6. The Receiving
School will receive email and fax information from the Fresh Start
Administrator with all pertinent information.
7. The Receiving
School will reply to the Fresh Start Administrator that a timetable will be
produced to accommodate the best possible fit.
8. The receiving
school principal will contact the student and parents for an intake
meeting. At that meeting school regulations and expectations will be
covered before placing the student in the new school. The mandatory social
work follow-up will be initiated at this meeting if a social work referral
does not already exist.
9. The Fresh Start
tracking form will be completed and signed once the intake meeting has
occurred and it is confirmed that the obligations are agreed to by the
students and his/her parent. This form will be kept in the students’ OSR.
10. If a student is
Fresh Started more than once or was previously expelled, then the student
and the parents must meet with the area superintendent when they meet at the
receiving school and give written agreements on abiding by all obligations
of the receiving school and the Fresh Start Policy. Failure to do so will
be interpreted as refractory conduct and dealt with accordingly.
11. The Fresh Start
Administrator will keep central files of all moves covered by this section
of the policy.
12. If a student is
Fresh Started within 20 school days at the end of a semester the sending
principal will facilitate credit completion at the home school, negotiate
completion with the receiving school or discuss completion of work and exams
at another location and start the new school at the beginning of a new
semester.
Elementary Panel:
1. All Fresh Starts
will be coordinated by the Superintendent of the school the student
attends.
2. The Superintendent
will decide the new location for a student based on the following
criteria after consultation with sending school and parents.
a. Proximity to
new school and change of home address.
b. Fair
distribution of fresh start students
c. Police or court
order and conditions of bail or release
d. Presence of
student or staff victim or known potential conflict
e. Charges dropped
or pending
f. Previous fresh
starts and transfers
g. Presence of
academic, CYW, special education and social work
program
3. The Superintendent
will contact the student and parents to arrange a meeting at the receiving
school as well as arrange for mandatory social work follow-up. At this
meeting academic and social needs of the student will be shared by the
sending school and the social work referral completed.
4. The Fresh Start
tracking form will be completed and signed once the intake meeting has
occurred and it is confirmed that the obligations are agreed to by the
student and his/her parent. The form will be kept in the OSR.
5. The
Superintendent with responsibility for Safe Schools will keep files of all
moves covered by this section of the policy.
e)
Report regarding T.14 Delegations Policy. p.56-p.62
Policy
In recognition of
the need to hear the concerns of the TCDSB community and of
individuals to have a voice in the decision making process, delegations may
be heard at any of the Board's Standing Committees.
Regulations:
1. A
delegation wishing to address a matter to the attention of the Board shall
appear before the Standing Committee with jurisdiction in the matter.
Standing committees shall be held on Wednesdays.
2. Delegations
may register with the Recording Secretary of the Board by submitting a
written Delegation Registration form (available on the Board’s website) by
11 a.m. on the Friday preceding the committee meeting. Where the Friday
preceding is a holiday, the package must be submitted by 11 a.m. of the
Thursday preceding the committee meeting. This is the preferred method of
registration. However, for further information, contact the Recording
Secretary at 416-222-8282 ext. 2293, if you are unable to use this process
3. Late
registration must be received by 11:00 a.m. on the day of the meeting. It
will be added as an addendum to the agenda. A late delegation will only be
allowed to present if fewer than 10 delegations are to be heard or if the
Committee Chair grants an extension.
4. Registration
will be accepted by delivery, by facsimile, by email or by phone.
5. Delegations
who submit registration on time will be listed on the agenda of the meeting
and their topic and point of view shall be included in the documentation.
Private information shall not be included.
6. Delegations
will be subject to a five (5) minute maximum and the presenter shall limit
their presentation to the subject matter(s) outlined in the Delegation
Registration. A delegate may share their time or ask a designate to speak on
their behalf as long as the Recording Secretary has been advised by 4:00
p.m. on the day of the meeting.
7. A
late delegation if granted permission to present shall be given up to three
minutes.
8. A
delegate may only speak once at a particular meeting.
9. Delegations
from the same school community on the same point of view shall be limited to
a combined total of 15 minutes.
10. Delegations
who are unrelated to a particular school community but who are speaking on a
common issue shall be limited to a combined total of 10 minutes.
11. The
order of receipt of Delegation Registration shall determine the order of
issues and concerns. Once this order of issues is determined, priority for a
school community shall be given to: CSAC spokesperson and student government
spokesperson. The Chair of the Standing Committee shall review and approve
the order of speaking.
12. The
Board shall only hear ten (10) delegations in public session at a Standing
Committee meeting. Delegation registrations not presented shall be received
by the trustees.
13. The
Committee chair may allow an
extension of up to two (2) additional delegations if they are to address an
aspect or issue not listed to be heard.
14. Trustees
may ask short questions of the delegation for clarification only, for a
period of time which shall be at the discretion of the Committee
Chairperson.
15. According
to general beliefs and practice, the most effective delegations are those in
which concerns are presented in a positive and constructive manner. If
however a situation arises where a delegation intends to refer to someone in
a negative way, then the following will apply.
(a) When
dealing with conflict between staff and the TCDSB community or between
different members of the TCDSB community, reference should be made to
Policy H.M.19, Conflict Resolution, for specific advice and procedures.
(b) Delegations
intending to use the name/title/position of any person in a negative,
critical or derogatory fashion must indicate this intention during
pre-registration and prior to presenting and will be asked to address the
Committee in private session.
(c)
The Board shall inform
staff if a delegation intends to speak of them, at a Committee meeting, in
a negative, critical or derogatory fashion. The staff member has the right
to be present during the presentation and to be represented by their agent
of choice.
(d) If,
in public session, a delegation uses the name/ title/position of any person
in a negative, critical or derogatory fashion, the chair of the meeting
shall advise the delegation to limit comments to non-personal references
and, if relevant, refer the delegation to Policy H.M. 19, Conflict
Resolution.
Delegations will
be encouraged to leave copies of their submissions presented to trustees
with the secretary at the Committee meeting and such submissions will be
circulated to all Trustees.
16. With
respect to delegations from Board employees, where the submission is, or
relates to, a matter:
(a) that
is personal to the speaker, there shall be no special restrictions;
(b) that
is or may be dealt with under a Collective Agreement to which the Board is a
party; such submission shall be dealt with in accordance with the provisions
of such Collective Agreement.
17.
Exceptions to the above
regulations may be made in order to hear delegations at special meetings of
the Board or its Committees provided that the purpose of the special meeting
includes the hearing of designated delegations.
18. That delegations are
requested to maintain a level of decorum which will allow meetings to
proceed effectively. Delegations should be aware that placards and
disruptive demonstrations are prohibited in the Catholic Education Centre
and in any location where a Committee or Board meeting is held.
19. Where
the Board has established a consultation process with respect to any matter,
delegations will be referred to that consultation process and will not be
registered to appear before a standing committee until such time as the
consultation process has been completed.
12. Reports of Officials
and Special Committees for INFORMATION of the Board.
a) Report
regarding Update on Implementation of the Grade 4 Religious Education
Knowledge Test. p.63
Receive.
b)
Report regarding Qualifications of Teachers. p.64
Receive.
13.
Approval of Matters
for which no trustee has requested debate.
14. Communications:
15. Inquiries and
Miscellaneous:
N.B. Private
Inquiries must only be related to matters as outlined in the reference to
legislation on the inside cover of the Private Agenda.
16.
Update of Pending List:
| Date Requested |
Subject |
Date Due |
Delegated To |
| Nov/07 |
Report on the
Admissions Policy considering wording related to a requirement
for staff to inform the Board prior to letters going out to parents
when acceptance would cause over-subscription at an elementary or
secondary school.
|
|
J.
Saraco |
| Jan/06 |
Status Report regarding Policy on Program for Students on Long
Term Suspension S.S.06-1 |
June/08 |
P.Crawford |
|
Feb/08 |
Report regarding Rotary and Camp Enterprise
Programs. |
May/08 |
M.Fenwick/ L. Notten |
17.
RESOLVE INTO PRIVATE
SESSION.
|
