AGENDA

THE REGULAR MEETING OF THE HUMAN RESOURCES, PROGRAM AND RELIGIOUS AFFAIRS COMMITTEE

Wednesday, April 2, 2008
7:00 p.m.              

1.          Memorials and Prayers. 

2.          Roll Call and Apologies. 

3.          Approval of the Agenda. 

N.B.    Staff would be pleased to walk the Trustees through any report on this agenda at the direction of the Chair. 

4.          Declarations of Interest.

5.         Approval and Signing of the Minutes of the Regular Meeting held March 5, 2008 for PUBLIC SESSION.   p.1-p.8

6.         Presentations:

7.         Delegations: 

a)         Niky Pliotas, regarding permission to allow Greek Orthodox Student to attend St. Marcellus Grade 6 in September 2008.  p.9

8.         Trustee Matters:           

9.         Unfinished Business:

10.       Matters referred/deferred to this Committee by the Board and other Committees: 

a)         Draft Minutes of the Special Education Advisory Committee – meeting held February 27, 2008.  (Referred to the Committee by the Board at its meeting held March 26, 2008).   QUESTIONED BY TRUSTEE KENNEDY.   p.10-p.13 

b)         Report regarding Replacement Staff.  (Referred to the Committee by the Board at its meeting held March 26, 2008).  QUESTIONED BY TRUSTEE CARROLL.   p.14-p.22 

1.         That the Board leave at the discretion of the Human Resources department decisions to determine the appropriate qualifications and deployment of staff based on an on-going ssessment of supply and demand data.   

2.         That staff continue the practice of consulting with the local trustee in regards to placements and transfers prior to presenting a summary list to the Board and that the Board as a whole approve the list as presented by staff. 

3.         That the Human Resources department be required to report to Board, on a bi-yearly basis the incidence of recruitment, hiring and deployment of staffing. 

c)         Report regarding Review of Dress Code in Elementary Schools.   (Referred to the Committee by the Board at its meeting held March 26, 2008).  QUESTIONED BY TRUSTEE RIZZO    p.23-p.35 

                        That a consultation with all school communities be undertaken in the months of April, May and June with a report to Board in September, 2008 on the impact of requiring all elementary students to wear school uniforms effective the beginning of September 2009. 

d)         Report regarding Pediculosis Guide and Return to School.   (Referred to the Committee by the Board at its meeting held March 26, 2008).  QUESTIONED BY TRUSTEE KENNEDY.     p.36-p.37 

                        That the Return to School Notice be revised as per the attached and provided to Principals for implementation in consultation with their Catholic School Advisory Councils.

e)         Report regarding T.14 Delegations Policy.    (Referred to the Committee by the Board at its meeting held March 26, 2008).  QUESTIONED BY TRUSTEE RIZZO   p.38-p.44 

1.         That regulation 3, of Delegations Policy T.14 be amended to provide that:

            “late registration must be received by 11:00 a.m. on the day of the meeting”. 

2.           That Policy T.14, Delegations be rescinded. 

3.           That the new Policy T. 14, Delegations be adopted as follows:

                        Policy 

            In recognition of the need to hear the concerns of the TCDSB community           and of individuals to have a voice in the decision making process, delegations may be heard at any of the Board's Standing Committees. 

            Regulations: 

1.         A delegation wishing to address a matter to the attention of the Board shall appear before the Standing Committee with jurisdiction in the matter. Standing committees shall be held on Wednesdays.  

2.        Delegations may register with the Recording Secretary of the Board by submitting a written Delegation Registration form (available on the Board’s website) by 11 a.m. on the Friday preceding the committee meeting. Where the Friday preceding is a holiday, the package must be submitted by 11 a.m. of the Thursday preceding the committee meeting.  This is the preferred method of registration.  However, for further information, contact the Recording Secretary at 416-222-8282 ext. 2293, if you are unable to use this process. 

3.         Late registration must be received by 11:00 a.m. on the day of the meeting.  It will be added as an addendum to the agenda. A late delegation will only be allowed to present if fewer than 10 delegations are to be heard or if the Committee Chair grants an extension. 

4.         Registration will be accepted by delivery, by facsimile, by email or by phone.  

5.         Delegations who submit registration on time will be listed on the agenda of the meeting and their topic and point of view shall be included in the documentation. Private information shall not be included. 

6.          Delegations will be subject to a five (5) minute maximum and the presenter shall limit their presentation to the subject matter(s) outlined in the Delegation Registration. A delegate may share their time or ask a designate to speak on their behalf as long as the Recording Secretary has been advised by 4:00 p.m. on the day of the meeting. 

7.         A late delegation if granted permission to present shall be given up to three minutes. 

8.         A delegate may only speak once at a particular meeting. 

9.         Delegations from the same school community on the same point of view shall be limited to a combined total of 15 minutes. 

10.       Delegations who are unrelated to a particular school community but who are speaking on a common issue shall be limited to a combined total of 10 minutes. 

11.       The order of receipt of Delegation Registration shall determine the order of issues and concerns. Once this order of issues is determined, priority for a school community shall be given to: CSAC spokesperson and student government spokesperson. The Chair of the Standing Committee shall review and approve the order of speaking. 

12.       The Board shall only hear ten (10) delegations in public session at a Standing Committee meeting. Delegation registrations not presented shall be received by the trustees. 

13.       The Committee chair may allow an extension of up to two (2) additional delegations if they are to address an aspect or issue not listed to be heard. 

14.        Trustees may ask short questions of the delegation for clarification only, for a period of time which shall be at the discretion of the Committee Chairperson. 

15.       According to general beliefs and practice, the most effective delegations are those in which concerns are presented in a positive and constructive manner.  If however a situation arises where a delegation intends to refer to someone in a negative way, then the following will apply. 

(a)        When dealing with conflict between staff and the TCDSB community or between different members of the TCDSB community, reference should be made to Policy H.M.19, Conflict Resolution, for specific advice and procedures.

(b)        Delegations intending to use the name/title/position of any person in a negative, critical or derogatory fashion must indicate this intention during pre-registration and prior to presenting and will be asked to address the Committee in private session. 

(c)        The Board shall inform staff if a delegation intends to speak of them, at a Committee meeting,   in a negative, critical or derogatory fashion.   The staff member has the right to be present during the presentation and to be represented by their agent of choice.  

(d)        If, in public session, a delegation uses the name/ title/position of any person in a negative, critical or derogatory fashion, the chair of the meeting shall advise the delegation to limit comments to non-personal references and, if relevant, refer the delegation to Policy H.M. 19, Conflict Resolution.  

            Delegations will be encouraged to leave copies of their submissions presented to trustees with the secretary at the Committee meeting and such submissions will be circulated to all Trustees.   

16.       With respect to delegations from Board employees, where the submission is, or relates to, a matter:  

(a)        that is personal to the speaker, there shall be no special restrictions; 

(b)        that is or may be dealt with under a Collective Agreement to which the Board is a party; such submission shall be dealt with in accordance with the provisions of such Collective Agreement. 

17.              Exceptions to the above regulations may be made in order to hear delegations at special meetings of the Board or its Committees provided that the purpose of the special meeting includes the hearing of designated delegations. 

18.       That delegations are requested to maintain a level of decorum which will allow meetings to proceed effectively.  Delegations should be aware that placards and disruptive demonstrations are prohibited in the Catholic Education Centre and in any location where a Committee or Board meeting is held. 

19.        Where the Board has established a consultation process with respect to any matter, delegations will be referred to that consultation process and will not be registered to appea65before a standing committee until such time as the consultation process has been completed. 

f)          Report regarding Update on Implementation of the Grade 4 Religious Education Knowledge Test.    (Referred to the Committee by the Board at its meeting held March 26, 2008).  QUESTIONED BY TRUSTEE DEL GRANDE.    p.45 

            Receive. 

g)         Report regarding Qualifications of Teachers.  (Referred to the Committee by the Board at its meeting held March 26, 2008).  QUESTIONED BY TRUSTEE KENNEDY.   p.46 

                        Receive. 

h)         Report regarding TCDSB Representation on OCSTA Board of Directors.  (Referred to the Committee by the Board at its meeting held March 26, 2008).   QUESTIONED BY TRUSTEE CARROLL    p.47-p.48 

      That the Board nominate two representatives to serve on the OCSTA Board of Directors for a two-year term ending April 30, 2010. 

i)          Report regarding Staffing to Support Parent Involvement.    (Referred to the Committee by the Board at its meeting held March 26, 2008).  QUESTIONED BY TRUSTEE DEL GRANDE.   p.49 

1.       That effective September 2008 a designated Program Coordinator position with a .50 FTE staffing allocation be established to support parent involvement. This dedicated portfolio will be created within the existing staffing allocations. 

2.       That a part-time position for two days a week be established in April – June 2008 to support on-going parent involvement activities and initiatives. 

j)          Report regarding Replacement of Program Coordinator for Guidance and Cooperative Education.    (Referred to the Committee by the Board at its meeting held March 26, 2008).  QUESTIONED BY TRUSTEE DEL GRANDE.   p.50-p.53 

            That the Program Coordinator for Guidance and Cooperative Education be filled by the successful candidate as soon as feasible. 

k)         Report regarding OCSTA 2007-2008 Membership Fees.  (Referred to the Committee by the Board at its meeting held March 26, 2008).  QUESTIONED BY TRUSTEE ANDRACHUK.     p.54 

      Receive. 

11.              Reports of Officials and Special Committees Requiring ACTION by the Board.

a)         Report regarding Options for Appointment of Trustee for Ward 6.   (to be distributed). 

b)         Report regarding Student Success Action Plan 2007 – 2008.    p.55-p.68 

                        That the Board approve the TCDSB 2007-2008 Student Success Action Plan and that it be regarded as the foundation for the work of the 2008-2009 school year. 

c)         Report regarding Update on the Establishment of a TCDSB French Advisory Committee.     p.69-p.85 

                        That the Board appoint a Trustee as a member of and Co-Chair of the French Advisory Committee. 

d)         Report regarding Nomination to Special Education Advisory Committee.    p.86-p.95 

            That Dr. Ashleigh Malloy be appointed to the Toronto Catholic District School Board’s Special Education Advisory Committee as the Down Syndrome Association of Toronto representative. 

12.       Reports of Officials and Special Committees for INFORMATION of the Board. 

13.       Approval of Matters for which no trustee has requested debate. 

14.       Communications: 

15.       Inquiries and Miscellaneous: 

N.B.    Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda.

16.       Update of Pending List: 

17.         RESOLVE INTO PRIVATE SESSION.

• Addendum: Options for the Appointment of a Ward 6 Trustee