AGENDA

THE REGULAR MEETING OF THE
ADMINISTRATIVE AND CORPORATE SERVICES COMMITTEE

PUBLIC SESSION

MONDAY, JUNE 7, 2004

7:00 P.M.

1. Memorials and Prayer.

2. Roll Call and Apologies.

3. Approval of the Agenda

4.Declarations of Interest.

5.Approval and Signing of the Minutes of the Regular Meeting held May 13, 2004 for PUBLIC SESSION. p.1-p.13

6.Presentations:

7. Delegations:

a) Marianne Pisani, CSAC Chair of Fr. Serra Catholic School, regarding the need for a new school

b) Janice Graham-Foscarini, parent on CSAC of Loretto Abbey Catholic School, regarding renovations at the school.

c) Valerie Bustros, Vice President of the Student Council at Loretto Abbey Catholic School, regarding renovations at the school.

d) Rosemary Altobelli, representing St. John the Evangelist Catholic School regarding insufficient and inadequate school facilities.

e) Paula Sousa, parent of Our Lady of Fatima Catholic School, regarding the school bus policy.

f)Sister Margaret Myatt, regarding Social Housing.

g)Simon Appolloni, representing Catholic Charities, regarding social housing.

h) Vilma Bidinost, representing the Monsignor Percy Johnson Catholic School Advisory Council regarding the Status of Monsignor Percy Johnson new school building.

i) Cindy Beman, representing St. Joseph Catholic School, regarding the need for playground equipment.

j) Christine Horgan, Secretary of the St. Alphonsus Catholic School CSAC regarding bus routes for the school.

k) Bill Chandler, representing the CSAC of St. Agatha Catholic School, regarding the need for a new school.

l) Colleen Vecsi, representing the CSAC of James Culnan Catholic School, regarding walls in the school.

m) John Neander, member of the Nativity of Our Lord Catholic School regarding the need for a new school.

8. Trustee Matters:

a) From Trustee Carroll regarding the exemption of Non-Profit Housing in the City of Toronto from Education Development Charges.

WHEREAS it is in the interest of the TCDSB to support the development of non-profit housing in the City of Toronto

BE IT RESOLVED THAT non-profit housing be exempted from the Education Development Charges.

9. Unfinished Business:

10.Matters recommended by Sub-Committees requiring Committee approval.

11.Matters referred to this Committee by the Board and other Committees.

12. Reports of Officials and Special Committees for ACTION of the Board.

a) Report regarding Request for Proposal for Exchange 2003 Architecture and Design. p.14-p.53

1.That the main scope of work as defined in the Request for Proposal for Exchange 2003 Architecture and Design be awarded to IBM Global Services, being the proponent with the highest rating in the evaluation process, in the amount of $198,184.00 plus $4,756.42 net GST for a total of $202,940.42

2.That the optional professional services for a spam e-mail filtering solution as defined in the Request for Proposal for Exchange 2003 Architecture and Design be awarded to Dell Canada Inc., being the proponent with the highest rating in the evaluation process, in the amount of $37,400.00 plus $897.60 net GST and $2,992.00 PST for a total of $41,289.60

b) Report regarding Disposal of Portables. p.54-p.55

That the following portables be declared surplus to the needs of the Board and disposed of, either by sale or demolition, in accordance with Board Policy.

230-E-67

231-E-67

318-E-67

202-E-72

230-E-74

437-E-75

535-E-81

c) Report regarding Recycling Guidelines at all TCDSB Sites. p.56-p.129

1.That an Ad-hoc Committee be formed to develop the TCDSB Recycling Policy and Energy Conservation Policy.

2.That the TCDSB Environmental Council is formed to set and monitor yearly goals and objectives Board wide.

3.That each school reach a waste diversion target as set out by The City of Toronto Waste Diversion Task Force 2010.

4.That the Board adopt the EcoSchools Guide on Waste Minimization and Energy Conservation at all TCDSB sites commencing September 2004.

5.That a budget of $5,000 be set aside each year in the Facilities Budget for Waste and Recycling to fund environmental awards to the highest achieving school at the TCDSB.

6.That until such time as an Environmental Policy is developed, the Recycling Guidelines as outlined in Appendix “D” be adopted.

d) Report regarding Senator O’Connor Estate Buildings Defer Decision on Demolition. p.130-p.131

That the decision on demolition of the Senator O’Connor Estate Building be deferred until October 2004 to allow the school stakeholders and community to issue and report on a “Request for Proposal” for the lease, repair and renovation of the “Senator O’Connor Estate buildings”.

e) Report regarding 2003-2004 Renewal Projects – Summer Tender Closings Approving Tender Results. p.132-p.133

That the Board permit the approval of the following tenders of 2003-2004 Renewal Projects by Education Council and Director’s Council to allow the work to begin during the summer of 2004.

The results of all the tenders will be reported to the Committee of the Whole Board on August 19, 2004

f) Report regarding St. Stephen Catholic Site Redevelopment. p.134-p.135

That the contract for St. Stephen Site Redevelopment be awarded to the low bidder meeting Board Specifications being A. Wesley Paving Ltd. in the amount of $284,938 plus net GST of $6,383 for a total of $291,321.

g) Report regarding Roof Replacement at Senhor Santo Cristo and St. Luke Catholic Schools. p.136-p.137

That the contract for Roof Replacement at Senhor Santo Cristo and St. Luke be awarded to the bidder meeting Board Specifications in the amount of $361,200 plus net GST of $8,091 for a total of $369,291 to Solar Roofing.

h) Report regarding Francis Libermann Catholic Secondary School Cafeteria Addition. p.138-p.141

1.That the contract for Francis Libermann Catholic Secondary School Cafeteria Addition Construction to the low bidder meeting Board specifications being Pre-Eng Contracting Ltd. in the amount of $4,120,000 plus net GST of $92,288 for a total of $4,212,288.

2.That the budget for Francis Libermann Catholic Secondary School Cafeteria Addition be increased by $995,546 to $4,816,902.

i) Report regarding Policy S.A.01 Admission of Pupils Reg. 14 Children Resident in Metro Shelters. p.142-p.146

1.That policy S.A.01, Reg. 14, Children Resident in Metro Shelters, be rescinded.

2.That policy S.A. 01, Reg. 14, be adopted as follows:

Reg. 14 Children Resident in Metro Shelters

(a)Where children are presently registered in a Toronto Catholic District School Board elementary or secondary school and due to family circumstances must be temporarily housed in a Metro Shelter and registered in another TCDSB school, the student(s) Ontario School Record (s) will be transferred using the following process:

(i)the principal of the receiving school will contact the sending school principal requesting the Ontario School Record;

(b) The sending school will transfer the student(s) in Trillium and send the Ontario School Record(s) in a confidential Ontario School Record (s) mailing envelope to the receiving school;

(c)That the above procedure be managed with the utmost discretion by the school staff to ensure confidentiality to the family.

j)Report regarding Funding for Purchase of School Playground Equipment. p.147-p.150

That a staff/CSAC Committee be created to update the TCDSB Playground Equipment Policy (B.G.01) to include the responsibilities of the Board and the school communities, and to present the new policy to the Board for approval.

k) Report regarding Strategic Outsourcing Partnership Development Program. p.151-p.153

That the Board approve the Strategic Outsourcing Partnership Development Program and authorize the Director of Education to enter into a three year renewable Level One agreement with Dell Canada Inc.

l) Report regarding Partnership Development Amusement and Entertainment Program with the Toronto Argonauts Football Club. p.154-p.158

That the Board authorize the Director of Education to enter into a one-year renewable agreement with the Toronto Argonauts Football Club with respect to the proposed Partnership Development Amusement and Recreation Program.

13.Reports of Officials and Special Committees for INFORMATION of the Board.

a) Report regarding Education Development Charges Exemption for Social Housing Status Report. p.159-p.165

Receive.

b) Report regarding Long Term Accommodation Plan (LTAP) Status Report. p.166-p.208

Receive.

c) Report regarding Archdiocese of Toronto 2001 Census Statistical Data Status Report. p.209-p.211

Receive.

d) Report regarding St. John the Evangelist Catholic School. p.212-p.214

Receive.

e)Report regarding Review of Permit Policy. p.215-p.217

Receive.

f)Report regarding Accountability Framework for Pupil Accommodation: School Facility Survey 2003: Final Results. p.218-p.225

Receive.

g)Report regarding Construction Funding Update Notre Dame Catholic Secondary School. p.226-p.228

Receive.

h) Report regarding Cost of Construction Increases Impact on New Pupil Place Projects. p.229-p.235

Receive.

i) Report regarding Guidelines for Weather Conditions. p.236-p.240

Receive.

14. Approval of Matters for which no trustee has requested debate:

15. Communications:

16. Inquiries and Miscellaneous:

N.B. Private Inquiries must only be related to matters as outlined in the reference to legislation on the inside cover of the Private Agenda.

17. Update of Pending List:

18. RESOLVE INTO PRIVATE SESSION.