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​TCDSB Policies and Procedures​​​​​​

 

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TypeName of Policy/ProcedureNo.SectionRelated Resources
PolicyAcceptable Use of TechnologyA.29Administration
PolicyAcceptance of Hospitality or GiftsH.M.33Human Resources - Miscellaneous
    PolicyAccess ControlB.B.05Buildings/ Plant/ Grounds - Buildings
    PolicyAccess to Pupil InformationS.16Schools
      PolicyAccess to Students in SchoolsS.S.04Safe Schools
      PolicyAccessibility StandardsA.35Administration
      PolicyAccessibility Standards for Services and FacilitiesA.36Administration
      PolicyAdvertisingA.03Administration
        PolicyAdvocacyA.06Administration
          PolicyAge-Appropriate Placement: Curriculum/Program SupportsS.P.03 Students - Programs
          PolicyAlcohol, Cannabis and Other DrugsS.S.03Safe Schools
            PolicyAlternative Arrangements for School FacilitiesR.09Real Property
              PolicyAppointees to Municipal Boards and OrganizationsT.08Trustees
                PolicyArt CollectionA.22Administration
                  PolicyAwards, Funds and ScholarshipsF.F.01Finance - Funds and Foundations
                  ProcedureBackground Information for Environmental Practice PolicyB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                  PolicyBlessing and Official Opening of SchoolsS.08Schools
                    PolicyBoard Recognized Charitable FoundationsA.09Administration
                      PolicyBoard Room Seating ArrangementT.03Trustees
                        PolicyBoard VehiclesB.G.04Buildings/ Plant/ Grounds - Grounds
                        ProcedureBoard Vehicles Operational Procedures (Appendix A)B.G.04Buildings/ Plant/ Grounds - Grounds
                        PolicyBullying Prevention and InterventionS.S.11Safe Schools
                          PolicyBusiness CardsA.17Administration
                            PolicyCafeterias--Secondary SchoolsS.M.13Students - Miscellaneous
                              PolicyCatholic Equity and Inclusive Education PolicyH.M.24Human Resources - Miscellaneous
                                PolicyCatholic Parent Involvement CommitteeP.04Parents
                                PolicyCatholic School Parent CouncilsS.10Schools
                                PolicyCatholicity and School SupportH.M.08Human Resources - Miscellaneous
                                  PolicyChaplaincy ProgramH.S.09Human Resources - Support
                                    PolicyCharter of Rights of the FamilyH.M.26Human Resources - Miscellaneous
                                      PolicyChild Care CentreB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                      PolicyCode of Conduct PolicyS.S.09Safe Schools
                                      PolicyCombined (Split) Grade Classes for Elementary SchoolsS.24Schools
                                        PolicyCommunications PolicyA.37Administration
                                          PolicyCommunity EngagementT.07Trustees
                                          PolicyCommunity Planning and PartnershipsB.R.07Buildings/ Plant/ Grounds - Rentals/Permits
                                          PolicyComplaint Against a Staff MemberH.M.30Human Resources - Miscellaneous
                                            PolicyConcussion PolicyS.26Schools - Health
                                            PolicyConflict of Interest: EmployeesH.M.31Human Resources - Miscellaneous
                                              PolicyConflict of Interest: TrusteesT.01Trustees
                                                PolicyConflict ResolutionH.M.19Human Resources - Miscellaneous
                                                PolicyContinuing Education Instructors for Non-Credit ProgramsH.M.07Human Resources - Miscellaneous
                                                  PolicyCopyrightA.11Administration
                                                    PolicyCopyright and Fair Dealing GuidelinesA.15Administration
                                                      PolicyCOVID-19 Immunization DisclosureH.M.03Human Resources - Miscellaneous
                                                        PolicyCredit and Purchase CardsA.24Administration
                                                          PolicyCredit UnionA.10Administration
                                                            PolicyCurriculum Booklets--Use by other boardsA.08Administration
                                                              PolicyCursive Writing Policy S.P.14Students Programs
                                                                PolicyDelegation and Public ParticipationT.14Trustees
                                                                PolicyDemolitionR.02Real Property
                                                                  PolicyDevelopment Proposals, Amendments of Official Plans and BylawsA.18Administration
                                                                    PolicyDirection of Property Taxes for Separate Education School SupportF.M.03Finance - Miscellaneous
                                                                    PolicyDisposal of Surplus or Obsolete Furniture, Fixtures and EquipmentF.P.07Finance - Purchasing
                                                                      PolicyDonation and SponsorshipF.F.02Finance - Funds and Foundations
                                                                      PolicyDress Code for PupilsS.S.07Safe Schools
                                                                        PolicyDriver Education ProgramsS.P.08Students - Programs
                                                                          PolicyEastern Rite Employees’ Holy DayH.M.01Human Resources - Miscellaneous
                                                                            PolicyEffective Financial Management and Control of OperationsF.M.08Finance - Miscellaneous
                                                                            PolicyElectronic Particpation in Meetings of the Board, Committees of the Board, and the Committee of the Whole BoardT.19Trustees
                                                                            PolicyElementary Admission and Placement PolicyS.A.01Students - Admissions and Placement
                                                                            PolicyElementary French ProgrammingS.P.02Students - Programs
                                                                            PolicyElementary School Attendance Boundary Review PolicyS.A.03Students - Admissions and Placement
                                                                              PolicyEmergency School ClosureA.16Administration
                                                                                PolicyEmployee ExpensesF.M.01Finance - Miscellaneous
                                                                                PolicyEmployment EquityH.M.11Human Resources - Miscellaneous
                                                                                  PolicyEmployment of Former Priests and ReligiousH.T.02Human Resources - Teaching
                                                                                    PolicyEnvironmental Practice--Waste Management and PurchasingB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                                                                                    PolicyExternal Research Conducted in the TCDSBS.19Schools
                                                                                    PolicyFacilities Management B.B.01Buildings/ Plant/ Grounds - Buildings
                                                                                    PolicyFair Practice in Hiring and PromotionH.M.40Human Resources - Miscellaneous
                                                                                    PolicyFees for Learning Materials and Activities RationaleS.M.09Students - Miscellaneous
                                                                                    PolicyFilling a Trustee VacancyT.18Trustees
                                                                                      PolicyFire Emergency ProceduresS.M.07Students - Miscellaneous
                                                                                        PolicyFood and Beverage Sold in SchoolsS.M.08Students - Miscellaneous
                                                                                        PolicyFreedom of Information and Protection of PrivacyA.38Administration
                                                                                          PolicyFresh StartS.S.12Safe Schools
                                                                                          PolicyFund Raising in SchoolsS.M.04Students - Miscellaneous
                                                                                            PolicyGood NeighbourS.25Schools
                                                                                            PolicyGovernanceT.20Trustees
                                                                                              PolicyGuide Dogs/Service Dogs, and Service Animals for StudentsS.12Schools
                                                                                              PolicyGuidelines For Trustees, Parents and Staff in Addressing School Related ConcernsA.33Administration
                                                                                                PolicyHand-Held (Mobile) Wireless Communication DeviceA.31Administration
                                                                                                  PolicyHarassment and DiscriminationH.M.14Human Resources - Miscellaneous
                                                                                                  PolicyIndigenous Voluntary Self-IdentificationA.32Administration
                                                                                                    PolicyInformation and Communication Technology - Hardware and Software StandardsA.34Administration
                                                                                                      PolicyInsurance for School VolunteersI.01Administration
                                                                                                        PolicyInternational Languages Program (Elementary)S.P.05Students - Programs
                                                                                                          PolicyInterrelations of CommitteesT.10Trustees
                                                                                                            PolicyInvolvement in Municipal, Provincial and Federal ElectionsH.M.25Human Resources - Miscellaneous
                                                                                                              PolicyLegal CounselA.12Administration
                                                                                                                PolicyLogo UseT.16Trustees
                                                                                                                PolicyLunchroom Supervision and FacilitiesS.11Schools
                                                                                                                  PolicyMental Health and Well BeingS.03Schools
                                                                                                                  PolicyMeta PolicyM.01Meta Policy
                                                                                                                    PolicyNational FlagS.06Schools
                                                                                                                      PolicyNegotiation ProceduresH.M.39Human Resources - Miscellaneous
                                                                                                                        PolicyNon-Union Employee Handbook policyH.M.02 Human Resources
                                                                                                                        PolicyOccupational Health and SafetyH.M.17Human Resources - Miscellaneous
                                                                                                                          PolicyOffering of Hospitality or GiftsF.M.07Finance - Miscellaneous
                                                                                                                            PolicyOpening and Closing ExercisesS.S.02Safe Schools
                                                                                                                              PolicyOutdoor Play EnvironmentB.G.01Buildings/ Plant/ Grounds - Grounds
                                                                                                                                ProcedureParent Selection for Board Committees Parents
                                                                                                                                  PolicyParents and Professional Activity DaysP.03Parents
                                                                                                                                    PolicyParking--Church UseB.G.05Buildings/ Plant/ Grounds - Grounds
                                                                                                                                      PolicyPerformance Appraisal: Director of EducationH.C.06Human Resources - Compensation
                                                                                                                                      PolicyPermit SupervisorsH.S.06Human Resources - Support
                                                                                                                                        PolicyPermitsB.R.05Buildings/ Plant/ Grounds Rentals
                                                                                                                                        PolicyPhysical Activities Within the Physical and Health Education ProgramsS.P.07Students - Programs
                                                                                                                                          PolicyPlacement of PupilsS.A.02Students - Admissions and Placement
                                                                                                                                            PolicyPlaques for New SchoolsB.P.02Buildings/ Plant/ Grounds - Plant
                                                                                                                                              ProcedurePolice/School Board ProtocolS.S.Safe Schools
                                                                                                                                                PolicyPolitical Activities and Campaigning PolicyA.40Administration
                                                                                                                                                  PolicyPrayer in SchoolsS.23Schools
                                                                                                                                                    PolicyPrevalent Medical ConditionsS.M.17Students
                                                                                                                                                    PolicyProbationary and Permanent AppointmentsH.M.15Human Resources - Miscellaneous
                                                                                                                                                      PolicyProgram Advertising for Secondary Schools and Continuing EducationS.20Schools
                                                                                                                                                        PolicyProgram TransportationS.T.05Transportation
                                                                                                                                                          PolicyProgressive DisciplineS.S.10Safe Schools
                                                                                                                                                          PolicyProvision of Requested Information to an Individual TrusteeT.15Trustees
                                                                                                                                                            PolicyPupil Accommodation ReviewS.09Schools
                                                                                                                                                            PolicyPurchasing PolicyF.P.01Finance - Purchasing
                                                                                                                                                            PolicyQualifications--CatholicityH.T.01Human Resources - Teaching
                                                                                                                                                              PolicyQualifications--Religious Education CoursesH.T.05Human Resources - Teaching
                                                                                                                                                                PolicyReal PropertyR.01Real Property
                                                                                                                                                                  PolicyRecords Management & Archives A.20Administration
                                                                                                                                                                    PolicyRelease of HoldbacksF.M.04Finance - Miscellaneous
                                                                                                                                                                      PolicyReligious AccommodationS.22Schools
                                                                                                                                                                        PolicyReligious Education Course RequirementH.T.09Human Resources - Teaching
                                                                                                                                                                          PolicyReligious Education Course Requirement for Secondary PupilsS.P.12Students - Programs
                                                                                                                                                                            PolicyReligious Education--Board of Education SchoolsH.T.06Human Resources - Teaching
                                                                                                                                                                              PolicyRemuneration--Employment elsewhere during working hoursH.S.08Human Resources - Support
                                                                                                                                                                                PolicyRental of Surplus School Space and PropertiesB.R.01Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                  PolicyRetirement CeremoniesH.M.10Human Resources - Miscellaneous
                                                                                                                                                                                    PolicySchool Events: Communications and Invitee ProtocolsS.02Schools
                                                                                                                                                                                      PolicySchool ExcursionsS.E.01Students - Excursions
                                                                                                                                                                                      PolicySchool NamesS.07Schools
                                                                                                                                                                                        PolicySchool Organization ChangeS.05Schools
                                                                                                                                                                                          PolicySelection of Learning MaterialsS.M.06Students - Miscellaneous
                                                                                                                                                                                            PolicySignage--New Sites and Building ProjectsB.P.03Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                                              PolicySigning OfficersF.M.02Finance - Miscellaneous
                                                                                                                                                                                                PolicySmoke & Vapour Free SpaceB.B.04Buildings/ Plant/ Grounds - Buildings
                                                                                                                                                                                                  PolicySpecial Education Advisory CommitteeA.23Administration
                                                                                                                                                                                                    PolicySpecial Education Programs and ServicesS.P.01Students - Programs
                                                                                                                                                                                                      PolicyStaff Photo IdentificationB.B.06Buildings/ Plant/ Grounds Access Control
                                                                                                                                                                                                        PolicyStrategic Reserve PolicyF.M.09Administration
                                                                                                                                                                                                        PolicyStudent and Program AssessmentS.P.13Students - Programs
                                                                                                                                                                                                        PolicyStudent CouncilsS.M.02Students - Miscellaneous
                                                                                                                                                                                                          PolicyStudent PregnancyS.M.14Students - Miscellaneous
                                                                                                                                                                                                            ProcedureStudent Selection for Board or Staff Committees Schools
                                                                                                                                                                                                              PolicyStudent TrusteeT.02Trustees
                                                                                                                                                                                                              PolicySubsidy of Individual CoursesH.M.20Human Resources - Miscellaneous
                                                                                                                                                                                                                PolicySuspected Child Abuse ReportingS.17Schools
                                                                                                                                                                                                                PolicySuspension and Expulsion PolicyS.S.01Safe Schools
                                                                                                                                                                                                                PolicySweatshop-Free Purchasing PolicyF.P.04Finance - Purchasing
                                                                                                                                                                                                                  PolicyTransportation--English Language SchoolsS.T.01Transportation
                                                                                                                                                                                                                    PolicyTransportation--Procedure for Annual Review and Removal of Non-Qualifying Bus RoutesS.T.03Transportation
                                                                                                                                                                                                                      PolicyTrespassS.S.14Safe Schools
                                                                                                                                                                                                                        PolicyTrustee HonorariumT.05Trustees
                                                                                                                                                                                                                          PolicyTrustee Services and ExpendituresT.17Trustees
                                                                                                                                                                                                                          PolicyTrustees Code of ConductT.04Trustees
                                                                                                                                                                                                                          PolicyTTC Identification CardsS.T.04Transportation
                                                                                                                                                                                                                            PolicyTwenty-Five Year ClubH.M.09Human Resources - Miscellaneous
                                                                                                                                                                                                                              PolicyUse of School Facilities in Emergency SituationsB.R.06Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                PolicyVictim's RightsS.S.13Safe Schools
                                                                                                                                                                                                                                  PolicyVideo Security SurveillanceB.M.07Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                  PolicyWhistleblower PolicyA.39Administration
                                                                                                                                                                                                                                  PolicyWork Creation ProgramH.M.18Human Resources - Miscellaneous
                                                                                                                                                                                                                                    PolicyWorkplace Accommodation for Employees with DisabilitiesH.M.38Human Resources - Miscellaneous
                                                                                                                                                                                                                                      PolicyWorkplace ViolenceH.M.37Human Resources - Miscellaneous
                                                                                                                                                                                                                                      PolicyYear-End Celebrations for Kindergarten ChildrenS.M.18Students Miscellaneous
                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                         Board Policy Definitions

                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                        Board Policies

                                                                                                                                                                                                                                        This school board policy register contains policies and regulations which have been approved by the Board to guide administration in carrying out its responsibilities. Generally, the role of the Board of Trustees is to set policy and the role of administration is to execute it.
                                                                                                                                                                                                                                         
                                                                                                                                                                                                                                        A policy is a statement adopted by the Board of Trustees to chart a course of action. Regulations, also adopted by the Board, are detailed rules to be observed when the corresponding policy is put into practice by administration. The Direct of Education, as Chief Administrator, will adopt procedures and guidelines to implement the policies and regulations as well as for other business of the Board.
                                                                                                                                                                                                                                         
                                                                                                                                                                                                                                        The maintenance of a policy register is a dynamic ongoing process. As issues arise, new policies will be required as well as the revision of existing policies.
                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                        Organization of the Policy Register

                                                                                                                                                                                                                                        The system developed provides key names for each section. Some major sections are divided into subsections. There are 12 major classifications: Administration, Buildings/Plants/Grounds, Finance, Human Resources, Insurance, Meta Policy, Parents, Real Property, Schools, Students, Trustees and Violence Prevention.
                                                                                                                                                                                                                                         
                                                                                                                                                                                                                                        The first letter of the section name appears in the number, for example, policies relating to Administration begin with "A". Where there are subsections, the first letter refers to the section and the second letter indicates the name of the subsection. For example, a policy on Transportation is labelled S.T.o1: "S" for Students, "T" for Transportation, and "01" for policy number within the section.
                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                        Summation

                                                                                                                                                                                                                                        Board policies with their regulations must be interpreted in the light of Ministry of Education (EDU) statutes and regulations. Wherever inconsistencies appear in interpretation, the EDU statutes and regulations prevail. Where a conflict appears between a policy and regulation with a negotiated agreement, it must be interpreted in line with the contract for the members of that particular bargaining unit.
                                                                                                                                                                                                                                         
                                                                                                                                                                                                                                        It is expected that this Policy Register will generate a greater understanding of the principles of the Toronto Catholic District School Board, will bring forth greater harmony and efficiency among the administrators, and facilitate communication for those responsible for the supervision and administration of the schools. This will enable the Board to devote more time to its primary duty of developing policies on a long-term basis.
                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                         Current Status of TCDSB Policies Under Review​