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​TCDSB Policies and Procedures​​​​​​

 

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TypeName of Policy/ProcedureNo.SectionRelated Resources
PolicyAcceptable Use of TechnologyA.29Administration
PolicyAcceptance of Hospitality or GiftsH.M.33Human Resources - Miscellaneous
    PolicyAccess ControlB.B.05Buildings/ Plant/ Grounds - Buildings
      PolicyAccess to Pupil InformationS.16Schools
        PolicyAccess to Students in SchoolsS.S.04Safe Schools
        PolicyAccessibility StandardsA.35Administration
        PolicyAccessibility Standards for Services and FacilitiesA.36Administration
        PolicyAdvertisingA.03Administration
          PolicyAdvocacyA.06Administration
            PolicyAge-Appropriate Placement: Curriculum/Program SupportsS.P.03 Students - Programs
            PolicyAlcohol, Cannabis and Other DrugsS.S.03Safe Schools
              PolicyAlternative Arrangements for School FacilitiesR.09Real Property
                PolicyAppointees to Municipal Boards and OrganizationsT.08Trustees
                  PolicyArt CollectionA.22Administration
                    PolicyAwards, Funds and ScholarshipsF.F.01Finance - Funds and Foundations
                    PolicyBlessing and Official Opening of SchoolsS.08Schools
                      PolicyBoard Recognized Charitable FoundationsA.09Administration
                        PolicyBoard Room Seating ArrangementT.03Trustees
                          PolicyBoard VehiclesB.G.04Buildings/ Plant/ Grounds - Grounds
                          PolicyBullying Prevention and InterventionS.S.11Safe Schools
                            PolicyBusiness CardsA.17Administration
                              PolicyCafeterias - Secondary SchoolsS.M.13Students - Miscellaneous
                                PolicyCatholic Equity and Inclusive Education PolicyH.M.24Human Resources - Miscellaneous
                                  PolicyCatholic Parent Involvement CommitteeP.04Parents
                                  PolicyCatholic School Parent CouncilsS.10Schools
                                  PolicyCatholicity and School SupportH.M.08Human Resources - Miscellaneous
                                    PolicyChaplaincy ProgramH.S.09Human Resources - Support
                                      PolicyCharter of Rights of the FamilyH.M.26Human Resources - Miscellaneous
                                        PolicyChild Care CentreB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                        PolicyCode of Conduct PolicyS.S.09Safe Schools
                                        PolicyCombined (Split) Grade Classes for Elementary SchoolsS.24Schools
                                          PolicyCommunications PolicyA.37Administration
                                            PolicyCommunity EngagementT.07Trustees
                                            PolicyCommunity Planning and PartnershipsB.R.07Buildings/ Plant/ Grounds - Rentals/Permits
                                            PolicyComplaint Against a Staff MemberH.M.30Human Resources - Miscellaneous
                                              PolicyConcussion PolicyS.26Schools - Health
                                              PolicyConflict of Interest: EmployeesH.M.31Human Resources - Miscellaneous
                                                PolicyConflict of Interest: TrusteesT.01Trustees
                                                  PolicyConflict ResolutionH.M.19Human Resources - Miscellaneous
                                                  PolicyContinuing Education Instructors for Non-Credit ProgramsH.M.07Human Resources - Miscellaneous
                                                    PolicyCopyrightA.11Administration
                                                      PolicyCopyright and Fair Dealing GuidelinesA.15Administration
                                                        PolicyCOVID-19 Immunization DisclosureH.M.03Human Resources - Miscellaneous
                                                          PolicyCredit and Purchase CardsA.24Administration
                                                            PolicyCredit UnionA.10Administration
                                                              PolicyCurriculum Booklets - Use by other boardsA.08Administration
                                                                PolicyCursive Writing Policy S.P.14Students Programs
                                                                  PolicyDelegations and Public ParticipationT.14Trustees
                                                                  PolicyDemolitionR.02Real Property
                                                                    PolicyDevelopment Proposals, Amendments of Official Plans and BylawsA.18Administration
                                                                      PolicyDirection of Property Taxes for Separate Education School SupportF.M.03Finance - Miscellaneous
                                                                      PolicyDisconnecting from WorkH.M.06Human Resources Miscellaneous
                                                                        PolicyDisposal of Surplus or Obsolete Furniture, Fixtures and EquipmentF.P.07Finance - Purchasing
                                                                          PolicyDonation and SponsorshipF.F.02Finance - Funds and Foundations
                                                                          PolicyDress Code for PupilsS.S.07Safe Schools
                                                                            PolicyDriver Education ProgramsS.P.08Students - Programs
                                                                              PolicyEastern Rite Employees’ Holy DayH.M.01Human Resources - Miscellaneous
                                                                                PolicyEffective Financial Management and Control of OperationsF.M.08Finance - Miscellaneous
                                                                                PolicyElectronic Particpation in Meetings of the Board, Committees of the Board, and the Committee of the Whole BoardT.19Trustees
                                                                                PolicyElementary Admission and Placement PolicyS.A.01Students - Admissions and Placement
                                                                                PolicyElementary French ProgrammingS.P.02Students - Programs
                                                                                PolicyElementary School Attendance Boundary Review PolicyS.A.03Students - Admissions and Placement
                                                                                  PolicyEmergency School ClosureA.16Administration
                                                                                    PolicyEmployee ExpensesF.M.01Finance - Miscellaneous
                                                                                    PolicyEmployee Involvement in Municipal, Provincial and Federal ElectionsH.M.25Human Resources - Miscellaneous
                                                                                      PolicyEmployment EquityH.M.11Human Resources - Miscellaneous
                                                                                        PolicyEmployment of Former Priests and ReligiousH.T.02Human Resources - Teaching
                                                                                          PolicyEnvironmental Practice - Waste Management and PurchasingB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                                                                                          PolicyExternal Research Conducted in the TCDSBS.19Schools
                                                                                          PolicyFacilities Management B.B.01Buildings/ Plant/ Grounds - Buildings
                                                                                          PolicyFair Practice in Hiring and PromotionH.M.40Human Resources - Miscellaneous
                                                                                          PolicyFees for Learning Materials and Activities RationaleS.M.09Students - Miscellaneous
                                                                                          PolicyFilling a Trustee VacancyT.18Trustees
                                                                                            PolicyFire Emergency ProceduresS.M.07Students - Miscellaneous
                                                                                              PolicyFlag FlyingA.04Administration
                                                                                              PolicyFood and Beverage Sold in SchoolsS.M.08Students - Miscellaneous
                                                                                              PolicyFreedom of Information and Protection of PrivacyA.38Administration
                                                                                                PolicyFresh StartS.S.12Safe Schools
                                                                                                PolicyFund Raising in SchoolsS.M.04Students - Miscellaneous
                                                                                                  PolicyGood NeighbourS.25Schools
                                                                                                  PolicyGovernanceT.20Trustees
                                                                                                    PolicyGuide Dogs/Service Dogs, and Service Animals for StudentsS.12Schools
                                                                                                    PolicyGuidelines For Trustees, Parents and Staff in Addressing School Related ConcernsA.33Administration
                                                                                                      PolicyHand-Held (Mobile) Wireless Communication DeviceA.31Administration
                                                                                                        PolicyHarassment and DiscriminationH.M.14Human Resources - Miscellaneous
                                                                                                        PolicyIndigenous Voluntary Self-IdentificationA.32Administration
                                                                                                          PolicyInformation and Communication Technology - Technology StandardsA.34Administration
                                                                                                            PolicyInsurance for School VolunteersI.01Administration
                                                                                                              PolicyInternational Languages Program (Elementary)S.P.05Students - Programs
                                                                                                                PolicyInterrelations of CommitteesT.10Trustees
                                                                                                                  PolicyLegal CounselA.12Administration
                                                                                                                    PolicyLogo UseT.16Trustees
                                                                                                                    PolicyLunchroom Supervision and FacilitiesS.11Schools
                                                                                                                      PolicyMental Health and Well BeingS.03Schools
                                                                                                                      PolicyMeta PolicyM.01Meta Policy
                                                                                                                        PolicyNational FlagS.06Schools
                                                                                                                          PolicyNegotiation ProceduresH.M.39Human Resources - Miscellaneous
                                                                                                                            PolicyNew Sites and Building Projects SignageB.P.03Buildings/ Plant/ Grounds - Plant
                                                                                                                              PolicyNon-Union Employee Handbook policyH.M.02 Human Resources
                                                                                                                              PolicyOccupational Health and SafetyH.M.17Human Resources - Miscellaneous
                                                                                                                                PolicyOffering of Hospitality or GiftsF.M.07Finance - Miscellaneous
                                                                                                                                  PolicyOpening and Closing ExercisesS.S.02Safe Schools
                                                                                                                                    PolicyOutdoor Play EnvironmentB.G.01Buildings/ Plant/ Grounds - Grounds
                                                                                                                                      ProcedureParent Selection for Board Committees Parents
                                                                                                                                        PolicyParents and Professional Activity DaysP.03Parents
                                                                                                                                          PolicyPerformance Appraisal: Director of EducationH.C.06Human Resources - Compensation
                                                                                                                                          PolicyPermit SupervisorsH.S.06Human Resources - Support
                                                                                                                                            PolicyPermitsB.R.05Buildings/ Plant/ Grounds Rentals
                                                                                                                                            PolicyPhysical Activities Within the Physical and Health Education ProgramsS.P.07Students - Programs
                                                                                                                                              PolicyPlacement of PupilsS.A.02Students - Admissions and Placement
                                                                                                                                                PolicyPlaques for New SchoolsB.P.02Buildings/ Plant/ Grounds - Plant
                                                                                                                                                  ProcedurePolice / School Board Protocol Safe Schools
                                                                                                                                                    PolicyPolitical Activities and Campaigning PolicyA.40Administration
                                                                                                                                                      PolicyPrayer in SchoolsS.23Schools
                                                                                                                                                        PolicyPrevalent Medical ConditionsS.M.17Students
                                                                                                                                                        PolicyProbationary and Permanent AppointmentsH.M.15Human Resources - Miscellaneous
                                                                                                                                                          PolicyProcedure for Annual Review and Removal of Non-Qualifying Bus RoutesS.T.03Transportation
                                                                                                                                                            PolicyProgram Advertising for Secondary Schools and Continuing EducationS.20Schools
                                                                                                                                                              PolicyProgram TransportationS.T.05Transportation
                                                                                                                                                                PolicyProgressive DisciplineS.S.10Safe Schools
                                                                                                                                                                PolicyProvision of Requested Information to an Individual TrusteeT.15Trustees
                                                                                                                                                                  PolicyPupil Accommodation ReviewS.09Schools
                                                                                                                                                                  PolicyPurchasing PolicyF.P.01Finance - Purchasing
                                                                                                                                                                  PolicyQualifications - CatholicityH.T.01Human Resources - Teaching
                                                                                                                                                                    PolicyReal PropertyR.01Real Property
                                                                                                                                                                      PolicyRecords Management & Archives A.20Administration
                                                                                                                                                                        PolicyReligious AccommodationS.22Schools
                                                                                                                                                                          PolicyReligious Education - Board of Education SchoolsH.T.06Human Resources - Teaching
                                                                                                                                                                            PolicyReligious Education Course RequirementH.T.09Human Resources - Teaching
                                                                                                                                                                              PolicyReligious Education Course Requirement for Secondary PupilsS.P.12Students - Programs
                                                                                                                                                                                PolicyReligious Education Courses QualificationsH.T.05Human Resources - Teaching
                                                                                                                                                                                  PolicyRemuneration - Employment Elsewhere During Working HoursH.S.08Human Resources - Support
                                                                                                                                                                                    PolicyRental of Surplus School Space and PropertiesB.R.01Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                      PolicyRetirement CeremoniesH.M.10Human Resources - Miscellaneous
                                                                                                                                                                                        PolicySchool Events Communications and Invitee Protocols S.02Schools
                                                                                                                                                                                          PolicySchool ExcursionsS.E.01Students - Excursions
                                                                                                                                                                                          PolicySchool NamesS.07Schools
                                                                                                                                                                                            PolicySchool Organization ChangeS.05Schools
                                                                                                                                                                                              PolicySelection of Learning MaterialsS.M.06Students - Miscellaneous
                                                                                                                                                                                                PolicySmoke & Vapour Free SpaceB.B.04Buildings/ Plant/ Grounds - Buildings
                                                                                                                                                                                                  PolicySpecial Education Advisory CommitteeA.23Administration
                                                                                                                                                                                                    PolicySpecial Education Programs and ServicesS.P.01Students - Programs
                                                                                                                                                                                                      PolicyStaff Photo IdentificationB.B.06Buildings/ Plant/ Grounds Access Control
                                                                                                                                                                                                        PolicyStrategic Reserve PolicyF.M.09Administration
                                                                                                                                                                                                        PolicyStudent and Program AssessmentS.P.13Students - Programs
                                                                                                                                                                                                        PolicyStudent CouncilsS.M.02Students - Miscellaneous
                                                                                                                                                                                                          PolicyStudent PregnancyS.M.14Students - Miscellaneous
                                                                                                                                                                                                            ProcedureStudent Selection for Board or Staff Committees Schools
                                                                                                                                                                                                              PolicyStudent TrusteeT.02Trustees
                                                                                                                                                                                                              PolicySubsidy of Individual CoursesH.M.20Human Resources - Miscellaneous
                                                                                                                                                                                                                PolicySuspected Child Abuse ReportingS.17Schools
                                                                                                                                                                                                                PolicySuspension and Expulsion PolicyS.S.01Safe Schools
                                                                                                                                                                                                                PolicySweatshop-Free Purchasing PolicyF.P.04Finance - Purchasing
                                                                                                                                                                                                                  PolicyTransportationS.T.01Transportation
                                                                                                                                                                                                                    PolicyTrespassS.S.14Safe Schools
                                                                                                                                                                                                                      PolicyTrustee HonorariumT.05Trustees
                                                                                                                                                                                                                        PolicyTrustee Pregnancy and Parental Leave of AbsenceT.21Trustees
                                                                                                                                                                                                                          PolicyTrustee Services and ExpendituresT.17Trustees
                                                                                                                                                                                                                          PolicyTrustees Code of ConductT.04Trustees
                                                                                                                                                                                                                          PolicyTTC Identification CardsS.T.04Transportation
                                                                                                                                                                                                                            PolicyTwenty-Five Year Recognition ProgramH.M.09Human Resources - Miscellaneous
                                                                                                                                                                                                                              PolicyUse of School Facilities in Emergency SituationsB.R.06Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                PolicyVictim's RightsS.S.13Safe Schools
                                                                                                                                                                                                                                  PolicyVideo Security SurveillanceB.M.07Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                  PolicyWhistleblower PolicyA.39Administration
                                                                                                                                                                                                                                  PolicyWork Creation ProgramH.M.18Human Resources - Miscellaneous
                                                                                                                                                                                                                                    PolicyWorkplace Accommodation for Employees with DisabilitiesH.M.38Human Resources - Miscellaneous
                                                                                                                                                                                                                                      PolicyWorkplace ViolenceH.M.37Human Resources - Miscellaneous
                                                                                                                                                                                                                                      PolicyYear-End Celebrations for Kindergarten ChildrenS.M.18Students Miscellaneous
                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                         Board Policy Definitions

                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                        Board Policies

                                                                                                                                                                                                                                        This school board policy register contains policies and regulations which have been approved by the Board to guide administration in carrying out its responsibilities. Generally, the role of the Board of Trustees is to set policy and the role of administration is to execute it.
                                                                                                                                                                                                                                         
                                                                                                                                                                                                                                        A policy is a statement adopted by the Board of Trustees to chart a course of action. Regulations, also adopted by the Board, are detailed rules to be observed when the corresponding policy is put into practice by administration. The Direct of Education, as Chief Administrator, will adopt procedures and guidelines to implement the policies and regulations as well as for other business of the Board.
                                                                                                                                                                                                                                         
                                                                                                                                                                                                                                        The maintenance of a policy register is a dynamic ongoing process. As issues arise, new policies will be required as well as the revision of existing policies.
                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                        Organization of the Policy Register

                                                                                                                                                                                                                                        The system developed provides key names for each section. Some major sections are divided into subsections. There are 12 major classifications: Administration, Buildings/Plants/Grounds, Finance, Human Resources, Insurance, Meta Policy, Parents, Real Property, Schools, Students, Trustees and Violence Prevention.
                                                                                                                                                                                                                                         
                                                                                                                                                                                                                                        The first letter of the section name appears in the number, for example, policies relating to Administration begin with "A". Where there are subsections, the first letter refers to the section and the second letter indicates the name of the subsection. For example, a policy on Transportation is labelled S.T.o1: "S" for Students, "T" for Transportation, and "01" for policy number within the section.
                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                        Summation

                                                                                                                                                                                                                                        Board policies with their regulations must be interpreted in the light of Ministry of Education (EDU) statutes and regulations. Wherever inconsistencies appear in interpretation, the EDU statutes and regulations prevail. Where a conflict appears between a policy and regulation with a negotiated agreement, it must be interpreted in line with the contract for the members of that particular bargaining unit.
                                                                                                                                                                                                                                         
                                                                                                                                                                                                                                        It is expected that this Policy Register will generate a greater understanding of the principles of the Toronto Catholic District School Board, will bring forth greater harmony and efficiency among the administrators, and facilitate communication for those responsible for the supervision and administration of the schools. This will enable the Board to devote more time to its primary duty of developing policies on a long-term basis.
                                                                                                                                                                                                                                         

                                                                                                                                                                                                                                         Current Status of TCDSB Policies Under Review​