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School Procedures
Please click below for the James Culnan School Handbook.

Visitors to Our School
Visitors, particularly parents, are most welcome. In the interest of maintaining a secure, orderly school environment, we request the following:
  • All visitors must report to the main office when entering the school.
  • In order to promote childhood independence we recommend that caregivers are not around the school yard at recess times.
  • Please do not be offended if you are approached by staff and asked to identify yourself.
  • We are trying to make classroom time sacred and believe it is unfair to parents to ask a teacher for an impromptu hallway meeting while other children are waiting. Teachers will be glad to provide an appropriate time to address any concerns. Please phone ahead for an appointment.
  • Parents who wish to have their child/ren leave the school with them must first notify the administrative staff who will advise the classroom teacher.
  • Should you require that your child leave the school before the regular dismissal time, please provide the teacher with a signed and dated note. Your child will wait for you in the office or pick-up.
  • If you arrive at recess time please do not take your child out of the yard without notifying the administrative staff in the office. Report to the office and your child’s teacher will be informed by our secretary. Your child will meet you in the office. All students will be signed out by the office staff.
  • The classroom teacher will refer visitors who ignore the above procedures and who arrive directly at the classroom to the office.
  • No contact with the student will be allowed until the Principal and/or designate has verified the visitor’s identity and right to access.
  • Office staff will sign out all students.
  • All visitors will receive a visitor button/sticker to wear during their visit to our school.
All school doors will remain locked during school hours. Board policy states that all persons entering the school must report to the office upon arrival. All visitors, including parents, must sign in at the office. If you are picking students up during school hours, you must report to the office.
To further ensure student safety, students will not be permitted to leave school property to purchase a lunch unless they are picked up and accompanied by a responsible adult known to the child or if alternate arrangements have been made through the office. At the end of the day, bus students assemble in the gym in their bus lines.
Students who are walked or driven to school must wait with their teachers until the bell rings. Once they are dismissed, students should leave the property immediately.
When picking up your children or dropping them off, please do not block the parking lot or stop in the bus loading zones. Your cooperation in this matter is greatly appreciated.



If a child is absent from school for any reason, parents are asked to please telephone the school to inform the secretary or leave a message before 8:30 a.m. on the day of absence. If there are other children from the same family attending the school, a signed note from the parent/guardian regarding the child’s absence is acceptable.
If a child is absent, we will call home if we have not been notified. If a child needs to leave during the day or if there is a change in his/her regular routine (buses or walking); a note signed by the parent/guardian giving permission must be submitted to the school office staff.

If students arrive late they must report to the office prior to entering class. Letters will be sent home to parents when students are chronically absent or late. Punctual school attendance is required under the Education Act and it is important that children be present to receive all instructions necessary to carry out learning tasks effectively.
The school social worker will be informed of all students with numerous unexplained absences or late arrivals. The parent will be contacted and a case conference held at the school to assess the problem. Each case will be considered on its own merits.

Please note that supervision in the yard begins at 8:00 a.m. Please do not send children to school before this time unless they are involved in a teacher-directed activity.



Please notify the office, in writing, of any change in your home address or telephone numbers. Having accurate information at school is critical in the event of an emergency. If there is a change in custody, please notify the office immediately in writing and provide proper documentation. This will help us ensure the safety of our students.