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Toronto Catholic District School Board

ASSessment and evaluation Policy
Assessment and evaluation are key components of the learning process.
Students play a key role in their assessment and evaluation. It is their responsibility to:
·         proactively seek assistance that is available at the school level, in a timely fashion;
·         negotiate with the teacher, in cases involving legitimate, extenuating circumstances, the opportunity for an extended timeline well in advance of a due date;
·         understand that a pattern of submitting work late is unacceptable and will be reported as part of a student’s assessment & evaluation;
·         substantiate any legitimate absence (provide medical or other documentation)
Assignments:  Students will be provided with expectations and the evaluation method by the teacher when the assignment is given.  Students must provide evidence of their achievement of the overall expectations of each assignment within the time specified by the teacher and in a form approved by the teacher.  Students must understand that there are consequences for not completing assignments for evaluation or submitting those assignments late.
These are the guidelines for late and missed assignments:
  •  5% per day will be deducted for late assignments for a maximum of 5 days (including weekends).
  • An alternative assignment may be given after the 5 days have elapsed.  This assignment will have a maximum value of 75% and must be submitted within 5 days or a value of 0 will be assigned.
  • For group work/oral presentations/performance-based assignments, an alternate assignment may be given at the discretion of the teacher.  If the alternate assignment is not completed, a value of 0 may be assigned.
  • Teachers and students will maintain communication regarding due dates and late assignments.
Tests/Exams:  Students will be given advance notice of all tests and exams.
These are the guidelines for missed tests and exams:
If an in-class test is missed, students will have the opportunity to write the test or an alternate test if the absence is legitimately verified.  The alternate test date is at the teacher’s discretion.  Teachers may assign a zero in cases where the absence cannot be legitimately verified.
If a student is ill during exams, a parent/guardian must phone the school on the day(s) of the exam and a medical certificate may be requested from a qualified MD.  A mark of zero may be assigned for the missed exam.
Homework:  Homework is assigned to review and extend class work.  It is expected that students complete all assigned tasks. Homework checks will occur on a regular basis – for completion and/or accuracy, using a wide variety of assessment tools/strategies, including spot checks.  Failure to complete homework will be communicated to the home and on the Learning Skill/ Work Habit section of the Report Card. (see below)
Extra Help:  Assistance is available to all students at the Homework Hub.  Students are also encouraged to seek the assistance of their classroom and resource teachers. Tutoring can sometimes be arranged through the guidance counsellors.
Extended Absences:  Students and parents are strongly discouraged to plan any extended vacation during the school year. In certain instances, where an extended absence is requested, written notification must be presented to the School Administration in a timely fashion. Students who are absent for an extended period of time are responsible for any missed work. Students must arrange to have the work assigned prior to the absence. If the absence was unforeseen, accommodations for missed assignments, tests etc. will be made in consultation with the subject teachers, guidance and administration.
Reporting:   Student achievement is reported through:
  • Ongoing teacher-parent communication
  • Early warning letters sent out mid-October and mid-March (for students who are at risk of being unsuccessful).
  • Midterm report cards  (November and April)
  • Final Report cards (at the end of each semester – February and June) 
Report cards are indicative of a student’s overall achievement, in percentage form. 
In addition, students’ Learning Skills and Work Habits will be documented on the report cards in each reporting cycle.  The Learning Skills and Work Habits include: Responsibility, Organization, Independent Work, Collaboration, and Initiative.