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Application Forms and Documents

Application Procedures

Step 1: Submission of Application for Evaluation

  1. Submit a completed, signed (by parent and student) and dated TCDSB Application Form
  2. Application fee (non-refundable) of $350.00 CAD made payable to the Toronto Catholic District School Board by bank draft, cheque If paying by wire transfer, please add the wire transfer fee of $40.00.
  3. A copy of a translated transcripts or school reports from the current year (if applicable) and the last two years.
  4. Photocopy of the student's passport or birth certificate as a proof of name and date of birth.
  5. A photocopy of the Custodianship Declaration for students 18 years of age or over.
  6. A Photocopy of the Notarized Parent Form
  7. A Photocopy of the Notarized Custodian Form
  8. Elementary students must submit a copy of a baptismal certificate
  9. Once all of the above is submitted, a tuition invoice will be issued and sent to the recruiter/student (please add email address on each application)
  10. Once the fee is fully paid a Letter of Acceptance will be issue and sent to the recruiter/student.

Once the Visa is approved and a study permit is issued by Immigration Canada the student must email the arrival date to Canada to:  an email will be send to you with the date and time of the Assessment test.  

The student must bring the following original documents to the appointment:
  1. Proof of custodian's status in Canada.
  2. Original Passport and a valid study permit (we will make a copy and return to original to the student)
  3. An original Custodianship Declaration
  4. An original Notarized Parents and Custodian form
  5. The most recent original transcript.
  6. Immunization Records*

* Vaccination information must be provided to Toronto Public Health. Students without the required vaccines will receive notice asking for updated immunization information. For more information please visit

Once the file is complete an appointment will be made to visit the Orientation Centre for a 3 hours Assessment Test.
This test will determine at what Level of English the student will be registered in our schools.

After the Assessment Test, the student will make an appointment with their school to begin our school year.

Step 2: Notification of Acceptance and Fees

  1. Tuition fee to be made payable to the Toronto Catholic District School Board by certified cheque, money order or bank draft. For wire transfer information, please contact the International Education Department Administrative Assistance
  2. Official Letter of Acceptance to be issued upon receipt of tuition fee and all required documentation
  3. Official Letter of Acceptance of Receipt of tuition fee payment can be picked up in person by student/recruiter in a schedule appointment or it can be mailed to the recruiter/student
  4. Once the Official Letter of Acceptance has been received, the custodian or recruitercan apply for a study permit to Canada

Step 3: Application for Study Permit

  1. Official Letter of Acceptance from the TCDSB and custodianship documents to be submitted to the custodian or recruiter to apply for a study permit to Canadian Embassy or Consulate
  2. All other documentation required for approval to be submitted to all the Canadian Embassy or Consulate
  3. Notification to the Toronto Catholic District School Board regarding up-to-date status of application can be done by email to International Education Program Administrative Assistants

Step 4: Pre-Arrival in Canada  

  1. Book flight to Toronto at least 2-3 weeks prior to the start of classes. *Students who arrive later than two weeks prior to the start of classes may begin their academic term at a later date*
  2. Submit arrival date/flight information to the International Education Department Administrative Assistants as soon as flight is booked
  3. Submit all outstanding documents to the International Education Department Administrative Assistants as soon as flight is booked (e-mailed copies will suffice)
  4. Purchase mandatory Health Insurance provided to each student at a cost of approximately $500 CAD for full year program
  5. Ensure Head Office Appointment and Orientation Centre Assessment have been scheduled by Administrative Assistance

Step 5: Pre-Arrival in Canada

  1. Arrive in Toronto (scheduled at least 2-3 weeks prior to the start of classes)
  2. Report to the Continuing Education and Admissions & Placement Departments at the scheduled Head Office Appointment date (during the month of August or January) with the following documents:
    • Study Permit (original and valid)
    • Passport
    • Immunization Record
    • Most recent transcript or report card - translated copy (if not submitted with application)
  3. Upon reporting to the Head Office, the following will be provided to the student:
    • Registration Package
    • Date for the Orientation Centre Assessment
    • Health Insurance Package (if purchased through our provider)
  4. Orientation Centre Assessment Test
    • For Grades 9-12 students; will commence during the last two weeks of August or the last two weeks of January
  5. Course selection at the assigned school with the guidance counselor appointment with the school)

Related Resources

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