Toronto Catholic District School Board

TCDSB Policies and Procedures

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Type	Name of Policy/Procedure	No.	Section	Related Resources
Policy	Acceptance of Hospitality or Gifts	H.M.33	Human Resources - Miscellaneous
Policy	Access Control	B.B.05	Buildings/ Plant/ Grounds - Buildings	Facilities Management Operational Guidelines- Keys and Access Cards
Policy	Access to Pupil Information	S.16	Schools
Policy	Access to Students in Schools	S.S.04	Safe Schools	Appendix A - Protocol Governing Access to Students in Schools Appendix B - All Candidate Meetings During School Hours Guidelines
Policy	Accessibility Standards	A.35	Administration	Multi-Year Accessibility Plan
Policy	Accessibility Standards for Services and Facilities	A.36	Administration	Accessibility Best Practices
Policy	Advertising	A.03	Administration
Policy	Advocacy	A.06	Administration
Policy	Alcohol, Cannabis and Other Drugs	S.S.03	Safe Schools
Policy	Alternative Arrangements for School Facilities	R.09	Real Property
Policy	Appointees to Municipal Boards and Organizations	T.08	Trustees
Policy	Art Collection	A.22	Administration
Policy	Awards, Funds and Scholarships	F.F.01	Finance - Funds and Foundations
Procedure	Background Information for Environmental Practice Policy	B.M.06	Buildings/ Plant/ Grounds - Miscellaneous	Environmental Practice
Policy	Blessing and Official Opening of Schools	S.08	Schools
Policy	Board Recognized Charitable Foundations	A.09	Administration
Policy	Board Room Seating Arrangement	T.03	Trustees
Policy	Board Vehicles	B.G.04	Buildings/ Plant/ Grounds - Grounds	Board Vehicles Operational Procedures (Appendix A) motor vehicles automobiles trucks cars
Procedure	Board Vehicles Operational Procedures (Appendix A)	B.G.04	Buildings/ Plant/ Grounds - Grounds	Board Vehicles, automobiles, cars, trucks
Policy	Border Brokers	F.P.03	Finance - Purchasing
Policy	Bullying Prevention and Intervention	S.S.11	Safe Schools
Policy	Business Cards	A.17	Administration
Policy	Cafeterias--Secondary Schools	S.M.13	Students - Miscellaneous
Policy	Caretaker Deployment	H.S.03	Human Resources - Support
Policy	Catholic Equity and Inclusive Education Policy	H.M.24	Human Resources - Miscellaneous
Policy	Catholic Parent Involvement Committee	P.04	Parents	Catholic Parent Involvement Committee Procedures
Policy	Catholic School Parent Councils	S.10	Schools	CSPC Operational Procedures Protocol Guidelines for School Councils
Policy	Catholicity and School Support	H.M.08	Human Resources - Miscellaneous
Policy	Chaplaincy Program	H.S.09	Human Resources - Support
Policy	Charter of Rights of the Family	H.M.26	Human Resources - Miscellaneous
Policy	Child Care Centre	B.R.02	Buildings/ Plant/ Grounds - Rentals/Permits	Child Care and Family Support Programs Manual
Policy	Code of Conduct Policy	S.S.09	Safe Schools	Appendix A TCDSB Code of Conduct Appendix B Police School Board Protocol
Policy	Combined (Split) Grade Classes for Elementary Schools	S.24	Schools
Policy	Communications Policy	A.37	Administration
Policy	Community Engagement	T.07	Trustees	Community Engagement Handbook
Policy	Community Planning and Partnerships	B.R.07	Buildings/ Plant/ Grounds - Rentals/Permits	Schedule A to B.R.07 Partnerships Policy - Application for Interest in Establishing Community Planning and Facility Partnership
Policy	Complaint Against a Staff Member	H.M.30	Human Resources - Miscellaneous
Policy	Concussion Policy	S.26	Schools - Health	TCDSB Protocols for Concussions and Forms TCDSB Protocols for Concussions
Policy	Conflict of Interest: Employees	H.M.31	Human Resources - Miscellaneous
Policy	Conflict of Interest: Trustees	T.01	Trustees
Policy	Conflict Resolution	H.M.19	Human Resources - Miscellaneous	Conflict Resolution Guideline
Policy	Continuing Education Instructors for Non-Credit Programs	H.M.07	Human Resources - Miscellaneous
Policy	Copyright	A.11	Administration
Policy	Copyright and Fair Dealing Guidelines	A.15	Administration
Policy	Credit and Purchase Cards	A.24	Administration
Policy	Credit Union	A.10	Administration
Policy	Curriculum Booklets--Use by other boards	A.08	Administration
Policy	Delegation	T.14	Trustees	Delegations Registration Form
Policy	Demolition	R.02	Real Property
Policy	Development Proposals, Amendments of Official Plans and Bylaws	A.18	Administration
Policy	Direction of Property Taxes for Separate Education School Support	F.M.03	Finance - Miscellaneous	(1) Application for Direction of School Support Form (2) Separate School Support Lease Form
Policy	Disposal of Surplus or Obsolete Furniture, Fixtures and Equipment	F.P.07	Finance - Purchasing
Policy	Donation and Sponsorship	F.F.02	Finance - Funds and Foundations	Terms of Reference for Donations Protocol Governing Acceptance of Donations Determining Whether to Have a Sponsorship Terms of Reference for Proposed Sponsorships
Policy	Dress Code for Pupils	S.S.07	Safe Schools
Policy	Driver Education Programs	S.P.08	Students - Programs
Policy	Eastern Rite Employees’ Holy Day	H.M.01	Human Resources - Miscellaneous
Policy	Effective Financial Management and Control of Operations	F.M.08	Finance - Miscellaneous	Finance and Accounting Operating Procedures
Policy	Electronic Communication Systems	A.29	Administration	Acceptable Use Policy: Online Rules & Etiquette
Policy	Electronic Particpation in Meetings of the Board, Committees of the Board, and the Committee of the Whole Board	T.19	Trustees	Protocol for Participation in Electronic Meetings - Appendix A
Policy	Elementary Admission and Placement Policy	S.A.01	Students - Admissions and Placement	APPENDIX ‘A’ – Acceptable Proof of Residency/Current Address
Policy	Elementary French Programming	S.P.02	Students - Programs	Elementary Extended French Boundaries Elementary French Immersion Boundaries
Policy	Elementary School Attendance Boundary Review Policy	S.A.03	Students - Admissions and Placement
Policy	Emergency School Closure	A.16	Administration
Policy	Employee Expenses	F.M.01	Finance - Miscellaneous	Meal Rates Mileage Reimbursement Rates
Policy	Employment Equity	H.M.11	Human Resources - Miscellaneous
Policy	Employment of Former Priests and Religious	H.T.02	Human Resources - Teaching
Policy	Environmental Practice--Waste Management and Purchasing	B.M.06	Buildings/ Plant/ Grounds - Miscellaneous	Background Information
Policy	Facilities Management	B.B.01	Buildings/ Plant/ Grounds - Buildings	TCDSB Facilities Services Operating Procedure
Policy	Fair Practice in Hiring and Promotion	H.M.40	Human Resources - Miscellaneous	Appendix A - Operational Procedures: Staff Recruitment & Selection
Policy	Fees for Learning Materials and Activities Rationale	S.M.09	Students - Miscellaneous	Student Fees Handbook
Policy	Filling a Trustee Vacancy	T.18	Trustees
Policy	Fire Emergency Procedures	S.M.07	Students - Miscellaneous
Policy	Food and Beverage Sold in Schools	S.M.08	Students - Miscellaneous	Food and Beverage Program/Policy Memorandum
Policy	Freedom of Information and Protection of Privacy	A.38	Administration
Policy	Fresh Start	S.S.12	Safe Schools	Appendix A - Elementary Fresh Start Package Appendix B - Secondary Fresh Start Package Appendix C - Fresh Start Appeal Package
Policy	Fund Raising in Schools	S.M.04	Students - Miscellaneous
Policy	Good Neighbour	S.25	Schools	Good Neighbour Policy S.25 Appendix A –Operational Procedures
Policy	Governance	T.20	Trustees
Policy	Guide Dogs/Service Dogs, and Service Animals for Students	S.12	Schools	TCDSB Operational Procedures Guide Dogs/Service Dogs and Service Animals for Students
Policy	Guidelines For Trustees, Parents and Staff in Addressing School Related Concerns	A.33	Administration
Policy	Hand-Held (Mobile) Wireless Communication Device	A.31	Administration
Policy	Harassment and Discrimination	H.M.14	Human Resources - Miscellaneous	The Respectful Workplace Guidelines The Respectful Workplace Guidelines Video
Policy	Indigenous Voluntary Self-Identification	A.32	Administration
Policy	Information and Communication Technology - Hardware and Software Standards	A.34	Administration
Policy	Insurance for School Volunteers	I.01	Administration
Policy	International Languages Program (Elementary)	S.P.05	Students - Programs
Policy	Interrelations of Committees	T.10	Trustees
Policy	Involvement in Municipal, Provincial and Federal Elections	H.M.25	Human Resources - Miscellaneous
Policy	Legal Counsel	A.12	Administration
Policy	Logo Use	T.16	Trustees	TCDSB Corporate Logo Use Guidelines
Policy	Lunchroom Supervision and Facilities	S.11	Schools
Policy	Mental Health and Well Being	S.03	Schools	Suicide Intervention Guidelines Mental Health Response Guidelines Crisis Response Guidelines
Policy	Meta Policy	M.01	Meta Policy
Policy	National Flag	S.06	Schools
Policy	Negotiation Procedures	H.M.39	Human Resources - Miscellaneous
Policy	Non-Union Employee Handbook policy	H.M.02	Human Resources	Non-Union Employee Handbook
Policy	Occupational Health and Safety	H.M.17	Human Resources - Miscellaneous
Policy	Offering of Hospitality or Gifts	F.M.07	Finance - Miscellaneous
Policy	Opening and Closing Exercises	S.S.02	Safe Schools
Policy	Outdoor Play Environment	B.G.01	Buildings/ Plant/ Grounds - Grounds
Procedure	Parent Selection for Board Committees		Parents
Policy	Parents and Professional Activity Days	P.03	Parents
Policy	Parking--Church Use	B.G.05	Buildings/ Plant/ Grounds - Grounds
Policy	Performance Appraisal: Director of Education	H.C.06	Human Resources - Compensation	TCDSB Performance Review Process for the Director of Education Director of Education Candidate Profile, 2017
Policy	Permit Supervisors	H.S.06	Human Resources - Support
Policy	Permits	B.R.05	Buildings/ Plant/ Grounds Rentals	Permit Rates Rules and Regulations Application for Permit Operational Procedures for Permits
Policy	Physical Activities Within the Physical and Health Education Programs	S.P.07	Students - Programs
Policy	Placement of Pupils	S.A.02	Students - Admissions and Placement
Policy	Plaques for New Schools	B.P.02	Buildings/ Plant/ Grounds - Plant
Procedure	Police/School Board Protocol	S.S.	Safe Schools
Policy	Political Activities and Campaigning Policy	A.40	Administration
Policy	Prayer in Schools	S.23	Schools
Policy	Prevalent Medical Conditions	S.M.17	Students	Protocols for Prevalent Medical Conditions
Policy	Probationary and Permanent Appointments	H.M.15	Human Resources - Miscellaneous
Policy	Program Advertising for Secondary Schools and Continuing Education	S.20	Schools
Policy	Program Transportation	S.T.05	Transportation
Policy	Progressive Discipline	S.S.10	Safe Schools	Mitigating and Other Factors Ontario Student Record Requirements Reporting Forms and Incident Summary Sample
Policy	Provision of Requested Information to an Individual Trustee	T.15	Trustees
Policy	Pupil Accommodation Review	S.09	Schools	Pupil Accommodation Review Operational Procedures
Policy	Purchasing Policy	F.P.01	Finance - Purchasing	Purchasing Policy Procedure
Policy	Qualifications--Catholicity	H.T.01	Human Resources - Teaching
Policy	Qualifications--Religious Education Courses	H.T.05	Human Resources - Teaching
Policy	Real Property	R.01	Real Property
Policy	Records Management & Archives	A.20	Administration
Policy	Release of Holdbacks	F.M.04	Finance - Miscellaneous
Policy	Religious Accommodation	S.22	Schools
Policy	Religious Education Course Requirement	H.T.09	Human Resources - Teaching
Policy	Religious Education Course Requirement for Secondary Pupils	S.P.12	Students - Programs
Policy	Religious Education--Board of Education Schools	H.T.06	Human Resources - Teaching
Policy	Remuneration--Employment elsewhere during working hours	H.S.08	Human Resources - Support
Policy	Rental of Surplus School Space and Properties	B.R.01	Buildings/ Plant/ Grounds - Rentals/Permits
Policy	Research Conducted in the TCDSB	S.19	Schools	External Research
Policy	Retirement Ceremonies	H.M.10	Human Resources - Miscellaneous
Policy	School Events: Communications and Invitee Protocols	S.02	Schools
Policy	School Excursions	S.E.01	Students - Excursions	School Excursion Handbook
Policy	School Names	S.07	Schools
Policy	School Organization Change	S.05	Schools
Policy	Selection of Learning Materials	S.M.06	Students - Miscellaneous
Policy	Signage--New Sites and Building Projects	B.P.03	Buildings/ Plant/ Grounds - Plant
Policy	Signing Officers	F.M.02	Finance - Miscellaneous
Policy	Smoke & Vapour Free Space	B.B.04	Buildings/ Plant/ Grounds - Buildings
Policy	Special Education Advisory Committee	A.23	Administration
Policy	Special Education Programs and Services	S.P.01	Students - Programs
Policy	Staff Photo Identification	B.B.06	Buildings/ Plant/ Grounds Access Control
Policy	Student and Program Assessment	S.P.13	Students - Programs	Student Assessment, Evaluation and Reporting Operational Procedures
Policy	Student Councils	S.M.02	Students - Miscellaneous
Policy	Student Pregnancy	S.M.14	Students - Miscellaneous
Procedure	Student Selection for Board or Staff Committees		Schools
Policy	Student Trustee	T.02	Trustees	APPENDIX A - Rights and Responsibilities of the Student Trustee APPENDIX B - Operational Procedures - Election of Student Trustees
Policy	Subsidy of Individual Courses	H.M.20	Human Resources - Miscellaneous
Policy	Suspected Child Abuse Reporting	S.17	Schools	APPENDIX S.17 Form-Student is Apprehended Without a Warrant APPENDIX S.17-Procedures for the Investigation and Reporting of Child Abuse APPENDIX S.17-Record of Suspected Child Abuse Form
Policy	Suspension and Expulsion Policy	S.S.01	Safe Schools
Policy	Sweatshop-Free Purchasing Policy	F.P.04	Finance - Purchasing
Policy	Transportation--English Language Schools	S.T.01	Transportation
Policy	Transportation--Procedure for Annual Review and Removal of Non-Qualifying Bus Routes	S.T.03	Transportation
Policy	Trespass	S.S.14	Safe Schools
Policy	Trustee Honorarium	T.05	Trustees
Policy	Trustee Services and Expenditures	T.17	Trustees	Appendix A - Trustee Expense Limit
Policy	Trustees Code of Conduct	T.04	Trustees	Appendix A-Municipal Conflict of Interest Act
Policy	TTC Identification Cards	S.T.04	Transportation
Policy	Twenty-Five Year Club	H.M.09	Human Resources - Miscellaneous
Policy	Use of School Facilities in Emergency Situations	B.R.06	Buildings/ Plant/ Grounds - Rentals/Permits
Policy	Vandalism	B.M.01	Buildings/ Plant/ Grounds - Miscellaneous
Policy	Victim's Rights	S.S.13	Safe Schools
Policy	Video Security Surveillance	B.M.07	Buildings/ Plant/ Grounds - Miscellaneous	Appendix A - Record of Accessed Video Surveillance Footage Appendix B - Police Disclosure Guidelines Appendix C - TCDSB Video Surveillance Signage
Policy	Whistleblower Policy	A.39	Administration	Operational Procedure
Policy	Work Creation Program	H.M.18	Human Resources - Miscellaneous
Policy	Workplace Accommodation for Employees with Disabilities	H.M.38	Human Resources - Miscellaneous
Policy	Workplace Violence	H.M.37	Human Resources - Miscellaneous	Workplace Violence Incident Reporting Form
Policy	Year-End Celebrations for Kindergarten Children	S.M.18	Students Miscellaneous

Board Policy Definitions

Board Policies

This school board policy register contains policies and regulations which have been approved by the Board to guide administration in carrying out its responsibilities. Generally, the role of the Board of Trustees is to set policy and the role of administration is to execute it.

A policy is a statement adopted by the Board of Trustees to chart a course of action. Regulations, also adopted by the Board, are detailed rules to be observed when the corresponding policy is put into practice by administration. The Direct of Education, as Chief Administrator, will adopt procedures and guidelines to implement the policies and regulations as well as for other business of the Board.

The maintenance of a policy register is a dynamic ongoing process. As issues arise, new policies will be required as well as the revision of existing policies.

Organization of the Policy Register

The system developed provides key names for each section. Some major sections are divided into subsections. There are 12 major classifications: Administration, Buildings/Plants/Grounds, Finance, Human Resources, Insurance, Meta Policy, Parents, Real Property, Schools, Students, Trustees and Violence Prevention.

The first letter of the section name appears in the number, for example, policies relating to Administration begin with "A". Where there are subsections, the first letter refers to the section and the second letter indicates the name of the subsection. For example, a policy on Transportation is labelled S.T.o1: "S" for Students, "T" for Transportation, and "01" for policy number within the section.

Summation

Board policies with their regulations must be interpreted in the light of Ministry of Education (EDU) statutes and regulations. Wherever inconsistencies appear in interpretation, the EDU statutes and regulations prevail. Where a conflict appears between a policy and regulation with a negotiated agreement, it must be interpreted in line with the contract for the members of that particular bargaining unit.

It is expected that this Policy Register will generate a greater understanding of the principles of the Toronto Catholic District School Board, will bring forth greater harmony and efficiency among the administrators, and facilitate communication for those responsible for the supervision and administration of the schools. This will enable the Board to devote more time to its primary duty of developing policies on a long-term basis.