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Toronto Catholic District School Board

​TCDSB Policies and Procedures​​​


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TypeName of Policy/ProcedureNo.SectionRelated Resources
PolicyAcceptance of Hospitality or GiftsH.M.33Human Resources - Miscellaneous
    PolicyAccess ControlB.B.05Buildings/ Plant/ Grounds - Buildings
    PolicyAccess to Pupil InformationS.16Schools
      PolicyAccess to Students in SchoolsS.S.04Safe Schools
      PolicyAccessibility StandardsA.35Administration
      PolicyAccessibility Standards for Services and FacilitiesA.36Administration
          PolicyAIDS (Acquired Immune Deficiency Syndrome)H.M.27Human Resources - Miscellaneous
            PolicyAlcohol and Other DrugsS.S.03Safe Schools
              PolicyAlternative Arrangements for School FacilitiesR.09Real Property
                PolicyAnaphylaxisS.M.15Students - Miscellaneous
                  ProcedureAppendix A TCDSB Code of ConductS.S.09Safe Schools
                  ProcedureAppendix B Police School Board ProtocolS.S.09Safe Schools
                  PolicyAppointees to Municipal Boards and OrganizationsT.08Trustees
                    PolicyArt CollectionA.22Administration
                      PolicyAsthmaS.M.16Students - Miscellaneous
                        PolicyAwards, Funds and ScholarshipsF.F.01Finance - Funds and Foundations
                          ProcedureBackground Information for Environmental Practice PolicyB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                          PolicyBlessing and Official Opening of SchoolsS.08Schools
                            PolicyBoard Recognized Charitable FoundationsA.09Administration
                              PolicyBoard Room Seating ArrangementT.03Trustees
                                PolicyBoard VehiclesB.G.04Buildings/ Plant/ Grounds - Grounds
                                ProcedureBoard Vehicles Operational Procedures (Appendix A)B.G.04Buildings/ Plant/ Grounds - Grounds
                                PolicyBorder BrokersF.P.03Finance - Purchasing
                                  PolicyBullying Prevention and InterventionS.S.11Safe Schools
                                    PolicyBusiness CardsA.17Administration
                                      PolicyCafeterias--Secondary SchoolsS.M.13Students - Miscellaneous
                                        PolicyCaretaker DeploymentH.S.03Human Resources - Support
                                          PolicyCatholic Equity and Inclusive Education PolicyH.M.24Human Resources - Miscellaneous
                                            PolicyCatholic Parent Involvement CommitteeP.04Parents
                                            ProcedureCatholic Parent Involvement Committee ProceduresP.04Parents
                                            PolicyCatholic School Parent CouncilsS.10Schools
                                            PolicyCatholicity and School SupportH.M.08Human Resources - Miscellaneous
                                              PolicyChaplaincy ProgramH.S.09Human Resources - Support
                                                PolicyCharter of Rights of the FamilyH.M.26Human Resources - Miscellaneous
                                                  ProcedureChild Care and Family Support Programs ManualB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                                  PolicyChild Care CentreB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                                  PolicyCode of Conduct PolicyS.S.09Safe Schools
                                                  PolicyCombined (Split) Grade Classes for Elementary SchoolsS.24Schools
                                                    PolicyCommunications PolicyA.37Administration
                                                      PolicyCommunity EngagementT.07Trustees
                                                      ProcedureCommunity Engagement HandbookT.07Trustees
                                                      PolicyCommunity Planning and PartnershipsB.R.07Buildings/ Plant/ Grounds - Rentals/Permits
                                                      PolicyComplaint Against a Staff MemberH.M.30Human Resources - Miscellaneous
                                                        PolicyConcussion PolicyS.26Schools - Health
                                                        PolicyConflict of Interest: EmployeesH.M.31Human Resources - Miscellaneous
                                                          PolicyConflict of Interest: TrusteesT.01Trustees
                                                            PolicyConflict ResolutionH.M.19Human Resources - Miscellaneous
                                                              PolicyContinuing Education Instructors for Non-Credit ProgramsH.M.07Human Resources - Miscellaneous
                                                                  PolicyCopyright and Fair Dealing GuidelinesA.15Administration
                                                                    PolicyCredit and Purchase CardsA.24Administration
                                                                      PolicyCredit UnionA.10Administration
                                                                        ProcedureCSPC Operational Procedures ProtocolS.10Schools
                                                                        PolicyCurriculum Booklets--Use by other boardsA.08Administration
                                                                          PolicyDemolitionR.02Real Property
                                                                            PolicyDevelopment Proposals, Amendments of Official Plans and BylawsA.18Administration
                                                                              PolicyDirection of Property Taxes for Separate Education School SupportF.M.03Finance - Miscellaneous
                                                                              PolicyDisposal of Surplus or Obsolete Furniture, Fixtures and EquipmentF.P.07Finance - Purchasing
                                                                                PolicyDonation and SponsorshipF.F.02Finance - Funds and Foundations
                                                                                PolicyDress Code for PupilsS.S.07Safe Schools
                                                                                  PolicyDriver Education ProgramsS.P.08Students - Programs
                                                                                    PolicyEastern Rite Employees’ Holy DayH.M.01Human Resources - Miscellaneous
                                                                                      PolicyEffective Financial Management and Control of OperationsF.M.08Finance - Miscellaneous
                                                                                      ProcedureElection of Student TrusteesT.02Trustees
                                                                                      PolicyElectronic Communication SystemsA.29Administration
                                                                                      PolicyElectronic Particpation in Meetngs of the Board, Committees of the Board, and the Committee of the Whole BoardT.19Trustees
                                                                                      PolicyElementary Admission and Placement PolicyS.A.01Students - Admissions and Placement
                                                                                        PolicyElementary French ProgrammingS.P.02Students - Programs
                                                                                        PolicyElementary School Attendance Boundary Review PolicyS.A.03Students - Admissions and Placement
                                                                                          PolicyEmergency School ClosureA.16Administration
                                                                                            PolicyEmployee ExpensesF.M.01Finance - Miscellaneous
                                                                                            PolicyEmployment Equity (Affirmative Action)H.M.11Human Resources - Miscellaneous
                                                                                              PolicyEmployment of Former Priests and ReligiousH.T.02Human Resources - Teaching
                                                                                                PolicyEnvironmental Practice--Waste Management and PurchasingB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                ProcedureExternal ResearchS.19Schools
                                                                                                PolicyFacilities Management B.B.01Buildings/ Plant/ Grounds - Buildings
                                                                                                PolicyFair Practice in Hiring and PromotionH.M.40Human Resources - Miscellaneous
                                                                                                  PolicyFees for Learning Materials and Activities RationaleS.M.09Students - Miscellaneous
                                                                                                  PolicyFilling a Trustee VacancyT.18Trustees
                                                                                                    ProcedureFinance and Accounting Operating ProceduresF.M.08Finance - Miscellaneous
                                                                                                    PolicyFire Emergency ProceduresS.M.07Students - Miscellaneous
                                                                                                      PolicyFirst Nations, Metis and Inuit Voluntary Self-IdentificationA.32Administration
                                                                                                        ProcedureFood and Beverage Program/Policy MemorandumS.M.08Students - Miscellaneous
                                                                                                        PolicyFood and Beverage Sold in SchoolsS.M.08Students - Miscellaneous
                                                                                                        PolicyFreedom of Information and Protection of PrivacyA.38Administration
                                                                                                          PolicyFresh StartS.S.12Safe Schools
                                                                                                            PolicyFund Raising in SchoolsS.M.04Students - Miscellaneous
                                                                                                              PolicyGood NeighbourS.25Schools
                                                                                                              ProcedureGood Neighbour Policy Operational ProceduresS.25Schools
                                                                                                                PolicyGuidelines For Trustees, Parents and Staff in Addressing School Related ConcernsA.33Administration
                                                                                                                  OtherH.M.37 APPENDIX A Workplace Violence Incident Reporting FormH.M.37Human Resources
                                                                                                                    PolicyHand-Held (Mobile) Wireless Communication DeviceA.31Administration
                                                                                                                      PolicyHarassment and DiscriminationH.M.14Human Resources - Miscellaneous
                                                                                                                      PolicyInformation and Communication Technology - Hardware and Software StandardsA.34Administration
                                                                                                                        PolicyInsurance for School VolunteersI.01Administration
                                                                                                                          PolicyInternational Languages Program (Elementary)S.P.05Students - Programs
                                                                                                                            PolicyInterrelations of CommitteesT.10Trustees
                                                                                                                              PolicyInvolvement in Municipal, Provincial and Federal ElectionsH.M.25Human Resources - Miscellaneous
                                                                                                                                PolicyLegal CounselA.12Administration
                                                                                                                                    PolicyLogo UseT.16Trustees
                                                                                                                                      PolicyLunchroom Supervision and FacilitiesS.11Schools
                                                                                                                                        PolicyMental Health and Well BeingS.03Schools
                                                                                                                                        PolicyMeta PolicyM.01Meta Policy
                                                                                                                                          PolicyNational FlagS.06Schools
                                                                                                                                            PolicyNegotiation ProceduresH.M.39Human Resources - Miscellaneous
                                                                                                                                              PolicyNon-Union Employee Handbook policyH.M.02 Human Resources
                                                                                                                                              PolicyOccupational Health and SafetyH.M.17Human Resources - Miscellaneous
                                                                                                                                                PolicyOffering of Hospitality or GiftsF.M.07Finance - Miscellaneous
                                                                                                                                                  PolicyOpening and Closing ExercisesS.S.02Safe Schools
                                                                                                                                                    PolicyOutdoor Play EnvironmentB.G.01Buildings/ Plant/ Grounds - Grounds
                                                                                                                                                      ProcedureParent Selection for Board Committees Parents
                                                                                                                                                        PolicyParents and Professional Activity DaysP.03Parents
                                                                                                                                                          PolicyParking--Church UseB.G.05Buildings/ Plant/ Grounds - Grounds
                                                                                                                                                            PolicyPerformance Appraisal: Director of EducationH.C.06Human Resources - Compensation
                                                                                                                                                              PolicyPermit SupervisorsH.S.06Human Resources - Support
                                                                                                                                                                PolicyPermitsB.R.05Buildings/ Plant/ Grounds Rentals
                                                                                                                                                                PolicyPhysical Activities Within the Physical and Health Education ProgramsS.P.07Students - Programs
                                                                                                                                                                  PolicyPlacement of PupilsS.A.02Students - Admissions and Placement
                                                                                                                                                                    PolicyPlaques for New SchoolsB.P.02Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                      ProcedurePolice/School Board ProtocolS.S.Safe Schools
                                                                                                                                                                        PolicyPrayer in SchoolsS.23Schools
                                                                                                                                                                          PolicyProbationary and Permanent AppointmentsH.M.15Human Resources - Miscellaneous
                                                                                                                                                                            PolicyProgram Advertising for Secondary Schools and Continuing EducationS.20Schools
                                                                                                                                                                              PolicyProgram TransportationS.T.05Transportation
                                                                                                                                                                                PolicyProgressive DisciplineS.S.10Safe Schools
                                                                                                                                                                                  ProcedureProtocol & Guiding Principles- Access to Students in SchoolsS.S.04Safe Schools
                                                                                                                                                                                  ProcedureProtocol for Participation in Electronic Meetings - Appendix AT.19Trustees
                                                                                                                                                                                  PolicyProvision of Requested Information to an Individual TrusteeT.15Trustees
                                                                                                                                                                                    PolicyPupil Accommodation ReviewS.09Schools
                                                                                                                                                                                    PolicyPurchasing PolicyF.P.01Finance - Purchasing
                                                                                                                                                                                    PolicyQualifications--CatholicityH.T.01Human Resources - Teaching
                                                                                                                                                                                      PolicyQualifications--Religious Education CoursesH.T.05Human Resources - Teaching
                                                                                                                                                                                        PolicyReal PropertyR.01Real Property
                                                                                                                                                                                          PolicyRecords Management & Archives A.20Administration
                                                                                                                                                                                            PolicyRelease of HoldbacksF.M.04Finance - Miscellaneous
                                                                                                                                                                                              PolicyReligious AccommodationS.22Schools
                                                                                                                                                                                                PolicyReligious Education Course RequirementH.T.09Human Resources - Teaching
                                                                                                                                                                                                  PolicyReligious Education Course Requirement for Secondary PupilsS.P.12Students - Programs
                                                                                                                                                                                                    PolicyReligious Education--Board of Education SchoolsH.T.06Human Resources - Teaching
                                                                                                                                                                                                      PolicyRemuneration--Employment elsewhere during working hoursH.S.08Human Resources - Support
                                                                                                                                                                                                        PolicyRental of Surplus School Space and PropertiesB.R.01Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                          PolicyResearch Conducted in the TCDSBS.19Schools
                                                                                                                                                                                                          PolicyRetirement CeremoniesH.M.10Human Resources - Miscellaneous
                                                                                                                                                                                                            PolicySchool Events: Communications and Invitee ProtocolsS.02Schools
                                                                                                                                                                                                              PolicySchool ExcursionsS.E.01Students - Excursions
                                                                                                                                                                                                              PolicySchool NamesS.07Schools
                                                                                                                                                                                                                PolicySchool Organization ChangeS.05Schools
                                                                                                                                                                                                                  PolicySelection of Learning MaterialsS.M.06Students - Miscellaneous
                                                                                                                                                                                                                    PolicySignage--New Sites and Building ProjectsB.P.03Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                                                                      PolicySigning OfficersF.M.02Finance - Miscellaneous
                                                                                                                                                                                                                        PolicySmoke & Vapour Free SpaceB.B.04Buildings/ Plant/ Grounds - Buildings
                                                                                                                                                                                                                          PolicySpecial Education Advisory CommitteeA.23Administration
                                                                                                                                                                                                                            PolicySpecial Education Programs and ServicesS.P.01Students - Programs
                                                                                                                                                                                                                              PolicyStudent and Program AssessmentS.P.13Students - Programs
                                                                                                                                                                                                                              ProcedureStudent Assessment, Evaluation and Reporting Operational ProceduresS.P.13Students - Programs
                                                                                                                                                                                                                              PolicyStudent CouncilsS.M.02Students - Miscellaneous
                                                                                                                                                                                                                                ProcedureStudent Fees HandbookS.M.09Students - Miscellaneous
                                                                                                                                                                                                                                PolicyStudent PregnancyS.M.14Students - Miscellaneous
                                                                                                                                                                                                                                  ProcedureStudent Selection for Board or Staff Committees Schools
                                                                                                                                                                                                                                    PolicyStudent TrusteeT.02Trustees
                                                                                                                                                                                                                                    PolicySubsidy of Individual CoursesH.M.20Human Resources - Miscellaneous
                                                                                                                                                                                                                                      PolicySuspected Child Abuse ReportingS.17Schools
                                                                                                                                                                                                                                      PolicySuspension and Expulsion PolicyS.S.01Safe Schools
                                                                                                                                                                                                                                        PolicySweatshop-Free Purchasing PolicyF.P.04Finance - Purchasing
                                                                                                                                                                                                                                          ProcedureTCDSB Protocols for Concussions and FormsS.26Schools - Health
                                                                                                                                                                                                                                          PolicyTransportation--English Language SchoolsS.T.01Transportation
                                                                                                                                                                                                                                            PolicyTransportation--Procedure for Annual Review and Removal of Non-Qualifying Bus RoutesS.T.03Transportation
                                                                                                                                                                                                                                              PolicyTrespassS.S.14Safe Schools
                                                                                                                                                                                                                                                PolicyTrustee HonorariumT.05Trustees
                                                                                                                                                                                                                                                  PolicyTrustee Services and ExpendituresT.17Trustees
                                                                                                                                                                                                                                                  PolicyTrustees Code of ConductT.04Trustees
                                                                                                                                                                                                                                                  PolicyTTC Identification CardsS.T.04Transportation
                                                                                                                                                                                                                                                    PolicyTwenty-Five Year ClubH.M.09Human Resources - Miscellaneous
                                                                                                                                                                                                                                                      PolicyUse of School Facilities in Emergency SituationsB.R.06Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                                        PolicyVandalismB.M.01Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                                          PolicyVictim's RightsS.S.13Safe Schools
                                                                                                                                                                                                                                                            PolicyVideo Security SurveillanceB.M.07Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                                              PolicyWork Creation ProgramH.M.18Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                PolicyWorkplace Accommodation for Employees with DisabilitiesH.M.38Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                  PolicyWorkplace ViolenceH.M.37Human Resources - Miscellaneous

                                                                                                                                                                                                                                                                     Board Policy Definitions


                                                                                                                                                                                                                                                                    Board Policies

                                                                                                                                                                                                                                                                    This school board policy register contains policies and regulations which have been approved by the Board to guide administration in carrying out its responsibilities. Generally, the role of the Board of Trustees is to set policy and the role of administration is to execute it.
                                                                                                                                                                                                                                                                    A policy is a statement adopted by the Board of Trustees to chart a course of action. Regulations, also adopted by the Board, are detailed rules to be observed when the corresponding policy is put into practice by administration. The Direct of Education, as Chief Administrator, will adopt procedures and guidelines to implement the policies and regulations as well as for other business of the Board.
                                                                                                                                                                                                                                                                    The maintenance of a policy register is a dynamic ongoing process. As issues arise, new policies will be required as well as the revision of existing policies.

                                                                                                                                                                                                                                                                    Organization of the Policy Register

                                                                                                                                                                                                                                                                    The system developed provides key names for each section. Some major sections are divided into subsections. There are 12 major classifications: Administration, Buildings/Plants/Grounds, Finance, Human Resources, Insurance, Meta Policy, Parents, Real Property, Schools, Students, Trustees and Violence Prevention.
                                                                                                                                                                                                                                                                    The first letter of the section name appears in the number, for example, policies relating to Administration begin with "A". Where there are subsections, the first letter refers to the section and the second letter indicates the name of the subsection. For example, a policy on Transportation is labelled S.T.o1: "S" for Students, "T" for Transportation, and "01" for policy number within the section.


                                                                                                                                                                                                                                                                    Board policies with their regulations must be interpreted in the light of Ministry of Education (EDU) statutes and regulations. Wherever inconsistencies appear in interpretation, the EDU statutes and regulations prevail. Where a conflict appears between a policy and regulation with a negotiated agreement, it must be interpreted in line with the contract for the members of that particular bargaining unit.
                                                                                                                                                                                                                                                                    It is expected that this Policy Register will generate a greater understanding of the principles of the Toronto Catholic District School Board, will bring forth greater harmony and efficiency among the administrators, and facilitate communication for those responsible for the supervision and administration of the schools. This will enable the Board to devote more time to its primary duty of developing policies on a long-term basis.