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Toronto Catholic District School Board

​TCDSB Policies and Procedures​​​

 

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TypeName of Policy/ProcedureNo.SectionRelated Resources
PolicyAcceptance of Hospitality or GiftsH.M.33Human Resources - Miscellaneous
    PolicyAccess to Pupil InformationS.16Schools
      PolicyAccess to Students in SchoolsS.S.04Safe Schools
      PolicyAccessibility StandardsA.35Administration
      PolicyAccessibility Standards for Services and FacilitiesA.36Administration
      PolicyAdvertisingA.03Administration
        PolicyAdvocacyA.06Administration
          PolicyAIDS (Acquired Immune Deficiency Syndrome)H.M.27Human Resources - Miscellaneous
            PolicyAlcohol and Other DrugsS.S.03Safe Schools
              PolicyAlternative Arrangements for School FacilitiesR.09Real Property
                PolicyAnaphylaxisS.M.15Students - Miscellaneous
                  ProcedureAppendix A TCDSB Code of ConductS.S.09Safe Schools
                  ProcedureAppendix B Police School Board ProtocolS.S.09Safe Schools
                  PolicyAppointees to Municipal Boards and OrganizationsT.08Trustees
                    PolicyArchivesA.21Administration
                      PolicyArt CollectionA.22Administration
                        PolicyAssessmentF.M.03Finance - Miscellaneous
                          PolicyAsthmaS.M.16Students - Miscellaneous
                            PolicyAthletic Activities within the Physical and Health Education ProgramsS.P.07Students - Programs
                              PolicyAwards, Funds and ScholarshipsF.F.01Finance - Funds and Foundations
                                ProcedureBackground Information for Environmental Practice PolicyB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                                PolicyBenefits for Non-Union Administrative/Clerical EmployeesH.M.29Human Resources - Miscellaneous
                                  PolicyBlessing and Official Opening of SchoolsS.08Schools
                                    PolicyBoard Recognized Charitable FoundationsA.09Administration
                                      PolicyBoard Room Seating ArrangementT.03Trustees
                                        PolicyBoard VehiclesB.G.04Buildings/ Plant/ Grounds - Grounds
                                        ProcedureBoard Vehicles Operational Procedures (Appendix A)B.G.04Buildings/ Plant/ Grounds - Grounds
                                        PolicyBorder BrokersF.P.03Finance - Purchasing
                                          PolicyBullying Prevention and InterventionS.S.11Safe Schools
                                            PolicyBusiness CardsA.17Administration
                                              PolicyCafeterias--Secondary SchoolsS.M.13Students - Miscellaneous
                                                PolicyCaretaker DeploymentH.S.03Human Resources - Support
                                                  PolicyCatholic Equity and Inclusive Education PolicyH.M.24Human Resources - Miscellaneous
                                                    PolicyCatholic Parent Involvement CommitteeP.04Parents
                                                    ProcedureCatholic Parent Involvement Committee ProceduresP.04Parents
                                                    PolicyCatholic School Parent CouncilsS.10Schools
                                                    PolicyCatholicity and School SupportH.M.08Human Resources - Miscellaneous
                                                      PolicyChaplaincy ProgramH.S.09Human Resources - Support
                                                        PolicyCharter of Rights of the FamilyH.M.26Human Resources - Miscellaneous
                                                          ProcedureChild Care and Family Support Programs ManualB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                                          PolicyChild Care CentreB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                                          PolicyCode of Conduct PolicyS.S.09Safe Schools
                                                          PolicyCombined (Split) Grade Classes for Elementary SchoolsS.24Schools
                                                            PolicyCommunications PolicyA.37Administration
                                                              PolicyCommunity EngagementT.07Trustees
                                                              ProcedureCommunity Engagement HandbookT.07Trustees
                                                              PolicyCommunity Planning and PartnershipsB.R.07Buildings/ Plant/ Grounds - Rentals/Permits
                                                              PolicyCompassionate Leave (Non-Union)H.M.03Human Resources - Miscellaneous
                                                                PolicyComplaint Against a Staff MemberH.M.30Human Resources - Miscellaneous
                                                                  PolicyConcussion PolicyS.26Schools - Health
                                                                  PolicyConflict of Interest: EmployeesH.M.31Human Resources - Miscellaneous
                                                                    PolicyConflict of Interest: TrusteesT.01Trustees
                                                                      PolicyConflict ResolutionH.M.19Human Resources - Miscellaneous
                                                                        PolicyContinuing Education InstructorsH.M.07Human Resources - Miscellaneous
                                                                          PolicyConventions Conferences and Professional DevelopmentH.M.34Human Resources - Miscellaneous
                                                                            PolicyCopyrightA.11Administration
                                                                              PolicyCopyright and Fair Dealing GuidelinesA.15Administration
                                                                                PolicyCredit and Purchase CardsA.24Administration
                                                                                  PolicyCredit Courses Outside CanadaS.P.11Students - Programs
                                                                                    PolicyCredit UnionA.10Administration
                                                                                      ProcedureCSPC Operational Procedures ProtocolS.10Schools
                                                                                      PolicyCurriculum Booklets--Use by other boardsA.08Administration
                                                                                        PolicyDelegationT.14Trustees
                                                                                        PolicyDemolition of Existing Buildings and PortablesR.02Real Property
                                                                                          PolicyDemolition of Purchased Real PropertyR.03Real Property
                                                                                            PolicyDepartment Reorganization: Non-Union Administrative/Clerical JobsH.C.04Human Resources - Compensation
                                                                                              PolicyDevelopment Proposals, Amendments of Official Plans and BylawsA.18Administration
                                                                                                PolicyDisposal of Surplus or Obsolete Furniture, Fixtures and EquipmentF.P.07Finance - Purchasing
                                                                                                  PolicyDisposal of Surplus Real PropertyR.08Real Property
                                                                                                    PolicyDonationF.F.02Finance - Funds and Foundations
                                                                                                      PolicyDress Code for PupilsS.S.07Safe Schools
                                                                                                        PolicyDriver Education ProgramsS.P.08Students - Programs
                                                                                                          PolicyEastern Rite Employees’ Holy DayH.M.01Human Resources - Miscellaneous
                                                                                                            PolicyEffective Financial Management and Control of OperationsF.M.08Finance - Miscellaneous
                                                                                                            ProcedureElection of Student TrusteesT.02Trustees
                                                                                                            PolicyElectronic Communication SystemsA.29Administration
                                                                                                            PolicyElectronic Particpation in Meetngs of the Board, Committees of the Board, and the Committee of the Whole BoardT.19Trustees
                                                                                                            PolicyElementary Admission and Placement PolicyS.A.01Students - Admissions and Placement
                                                                                                              PolicyElementary French ProgrammingS.P.02Students - Programs
                                                                                                              PolicyElementary School Attendance Boundary Review PolicyS.A.03Students - Admissions and Placement
                                                                                                                PolicyEmergency School ClosureA.16Administration
                                                                                                                  PolicyEmployee ExpensesF.M.01Finance - Miscellaneous
                                                                                                                  PolicyEmployment Equity (Affirmative Action)H.M.11Human Resources - Miscellaneous
                                                                                                                    PolicyEmployment of Former Priests and ReligiousH.T.02Human Resources - Teaching
                                                                                                                      PolicyEnvironmental Practice--Waste Management and PurchasingB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                      PolicyExpropriation of Real PropertyR.07Real Property
                                                                                                                        ProcedureExternal ResearchS.19Schools
                                                                                                                        PolicyFacilities Management B.B.01Buildings/ Plant/ Grounds - Buildings
                                                                                                                        PolicyFair Practice in Hiring and PromotionH.M.40Human Resources - Miscellaneous
                                                                                                                          PolicyFees for Learning Materials and Activities RationaleS.M.09Students - Miscellaneous
                                                                                                                          PolicyFilling a Trustee VacancyT.18Trustees
                                                                                                                            ProcedureFinance and Accounting Operating ProceduresF.M.08Finance - Miscellaneous
                                                                                                                            PolicyFire Emergency ProceduresS.M.07Students - Miscellaneous
                                                                                                                              PolicyFirst Nations, Metis and Inuit Voluntary Self-IdentificationA.32Administration
                                                                                                                                ProcedureFood and Beverage Program/Policy MemorandumS.M.08Students - Miscellaneous
                                                                                                                                PolicyFood and Beverage Sold in SchoolsS.M.08Students - Miscellaneous
                                                                                                                                PolicyFreedom of Information and Protection of PrivacyA.38Administration
                                                                                                                                  PolicyFresh StartS.S.12Safe Schools
                                                                                                                                    PolicyFund Raising in SchoolsS.M.04Students - Miscellaneous
                                                                                                                                      PolicyGood NeighbourS.25Schools
                                                                                                                                      ProcedureGood Neighbour Policy Operational ProceduresS.25Schools
                                                                                                                                      PolicyGovernanceT.20Trustees
                                                                                                                                        PolicyGroup Life InsuranceI.02Insurance
                                                                                                                                          PolicyGuidelines For Trustees, Parents and Staff in Addressing School Related ConcernsA.33Administration
                                                                                                                                            OtherH.M.37 APPENDIX A Workplace Violence Incident Reporting FormH.M.37Human Resources
                                                                                                                                              PolicyHand-Held (Mobile) Wireless Communication DeviceA.31Administration
                                                                                                                                                PolicyHarassment and DiscriminationH.M.14Human Resources - Miscellaneous
                                                                                                                                                PolicyInformation and Communication Technology - Hardware and Software StandardsA.34Administration
                                                                                                                                                  PolicyInsurance for School VolunteersI.01Administration
                                                                                                                                                    PolicyInternational Languages Program (Elementary)S.P.05Students - Programs
                                                                                                                                                      PolicyInterrelations of CommitteesT.10Trustees
                                                                                                                                                        PolicyInvolvement in Municipal, Provincial and Federal ElectionsH.M.25Human Resources - Miscellaneous
                                                                                                                                                          PolicyJob Change: Non-Union Administrative/Clerical JobsH.C.02Human Resources - Compensation
                                                                                                                                                            PolicyJob Evaluation Appeal: Non-Union Administrative/Clerical JobsH.C.03Human Resources - Compensation
                                                                                                                                                              PolicyJob Evaluation: Non-Union Administrative/Clerical JobsH.C.01Human Resources - Compensation
                                                                                                                                                                PolicyKey ControlB.B.05Buildings/ Plant/ Grounds - Buildings
                                                                                                                                                                  PolicyLegal CounselA.12Administration
                                                                                                                                                                    PolicyLetterheadA.26Administration
                                                                                                                                                                      PolicyLogo UseT.16Trustees
                                                                                                                                                                        PolicyLunchroom Supervision and FacilitiesS.11Schools
                                                                                                                                                                          PolicyMental Health and Well BeingS.03Schools
                                                                                                                                                                          ProcedureMental Health Response GuidelinesS.03Schools
                                                                                                                                                                          PolicyMeta PolicyM.01Meta Policy
                                                                                                                                                                            PolicyNational FlagS.06Schools
                                                                                                                                                                              PolicyNegotiation ProceduresH.M.39Human Resources - Miscellaneous
                                                                                                                                                                                PolicyOccupational Health and SafetyH.M.17Human Resources - Miscellaneous
                                                                                                                                                                                  PolicyOffering of Hospitality or GiftsF.M.07Finance - Miscellaneous
                                                                                                                                                                                    PolicyOpening and Closing ExercisesS.S.02Safe Schools
                                                                                                                                                                                      PolicyOutdoor Play EnvironmentB.G.01Buildings/ Plant/ Grounds - Grounds
                                                                                                                                                                                        PolicyOvertime for Non-Union Administrative/Clerical EmployeesH.S.07Human Resources - Support
                                                                                                                                                                                          ProcedureParent Selection for Board Committees Parents
                                                                                                                                                                                            PolicyParents and Professional Activity DaysP.03Parents
                                                                                                                                                                                              PolicyParking--Church UseB.G.05Buildings/ Plant/ Grounds - Grounds
                                                                                                                                                                                                PolicyPerformance Appraisal: Director of EducationH.C.06Human Resources - Compensation
                                                                                                                                                                                                  PolicyPermit SupervisorsH.S.06Human Resources - Support
                                                                                                                                                                                                    PolicyPermitsB.R.05Buildings/ Plant/ Grounds Rentals
                                                                                                                                                                                                    PolicyPlacement of PupilsS.A.02Students - Admissions and Placement
                                                                                                                                                                                                      PolicyPlaques for New SchoolsB.P.02Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                                                        ProcedurePolice/School Board ProtocolS.S.Safe Schools
                                                                                                                                                                                                          PolicyPrayer in SchoolsS.23Schools
                                                                                                                                                                                                            PolicyProbationary and Permanent AppointmentsH.M.15Human Resources - Miscellaneous
                                                                                                                                                                                                              PolicyProbationary Period (Non-Union)H.C.05Human Resources - Compensation
                                                                                                                                                                                                                PolicyProgram Advertising for Secondary Schools and Continuing EducationS.20Schools
                                                                                                                                                                                                                  PolicyProgram TransportationS.T.05Transportation
                                                                                                                                                                                                                    PolicyProgressive DisciplineS.S.10Safe Schools
                                                                                                                                                                                                                      ProcedureProtocol & Guiding Principles- Access to Students in SchoolsS.S.04Safe Schools
                                                                                                                                                                                                                      ProcedureProtocol for Participation in Electronic Meetings - Appendix AT.19Trustees
                                                                                                                                                                                                                      PolicyProvision of Requested Information to an Individual TrusteeT.15Trustees
                                                                                                                                                                                                                        PolicyPupil Accommodation ReviewS.09Schools
                                                                                                                                                                                                                        PolicyPurchasing PolicyF.P.01Finance - Purchasing
                                                                                                                                                                                                                          PolicyQualifications--CatholicityH.T.01Human Resources - Teaching
                                                                                                                                                                                                                            PolicyQualifications--Religious Education CoursesH.T.05Human Resources - Teaching
                                                                                                                                                                                                                              PolicyRecords ManagementA.20Administration
                                                                                                                                                                                                                                PolicyRelease of HoldbacksF.M.04Finance - Miscellaneous
                                                                                                                                                                                                                                  PolicyReligious AccommodationS.22Schools
                                                                                                                                                                                                                                    PolicyReligious Education Course RequirementH.T.09Human Resources - Teaching
                                                                                                                                                                                                                                      PolicyReligious Education Course Requirement for Secondary PupilsS.P.12Students - Programs
                                                                                                                                                                                                                                        PolicyReligious Education--Board of Education SchoolsH.T.06Human Resources - Teaching
                                                                                                                                                                                                                                          PolicyRemuneration--Employment elsewhere during working hoursH.S.08Human Resources - Support
                                                                                                                                                                                                                                            PolicyRental of School AccommodationB.R.04Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                              PolicyRental of Surplus School SpaceB.R.01Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                                PolicyRental PropertiesB.R.03Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                                  PolicyResearch Conducted in the TCDSBS.19Schools
                                                                                                                                                                                                                                                  PolicyRetirement CeremoniesH.M.10Human Resources - Miscellaneous
                                                                                                                                                                                                                                                    PolicySabbatical Leave for Post-Graduate StudyH.M.04Human Resources - Miscellaneous
                                                                                                                                                                                                                                                      PolicySabbatical Leave for Undergraduate or Non-Degree StudyH.M.05Human Resources - Miscellaneous
                                                                                                                                                                                                                                                        PolicySchool Events: Communications and Invitee ProtocolsS.02Schools
                                                                                                                                                                                                                                                          PolicySchool ExcursionsS.E.01Students - Excursions
                                                                                                                                                                                                                                                          PolicySchool NamesS.07Schools
                                                                                                                                                                                                                                                            PolicySchool Organization ChangeS.05Schools
                                                                                                                                                                                                                                                              PolicySchool Safety PatrolsS.P.09Students - Programs
                                                                                                                                                                                                                                                                PolicySchool Sites ExpansionR.05Real Property
                                                                                                                                                                                                                                                                  PolicySchool Sites--Operating Budget SurplusR.10Real Property
                                                                                                                                                                                                                                                                    PolicySelection of Learning MaterialsS.M.06Students - Miscellaneous
                                                                                                                                                                                                                                                                      PolicySharingR.01Real Property
                                                                                                                                                                                                                                                                        PolicySick Leave Plan (Non-Union)H.M.06Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                          PolicySignage--New Sites and Building ProjectsB.P.03Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                                                                                                                            PolicySigning OfficersF.M.02Finance - Miscellaneous
                                                                                                                                                                                                                                                                              PolicySite AcquisitionR.04Real Property
                                                                                                                                                                                                                                                                                PolicySmoke & Vapour Free SpaceB.B.04Buildings/ Plant/ Grounds - Buildings
                                                                                                                                                                                                                                                                                  PolicySpecial Education Advisory CommitteeA.23Administration
                                                                                                                                                                                                                                                                                    PolicySpecial Education ProgramsS.P.01Students - Programs
                                                                                                                                                                                                                                                                                      PolicySponsorshipF.F.26Finance - Funds and Foundations
                                                                                                                                                                                                                                                                                        PolicyStudent and Program AssessmentS.P.13Students - Programs
                                                                                                                                                                                                                                                                                        ProcedureStudent Assessment, Evaluation and Reporting Operational ProceduresS.P.13Students - Programs
                                                                                                                                                                                                                                                                                        PolicyStudent CouncilsS.M.02Students - Miscellaneous
                                                                                                                                                                                                                                                                                          ProcedureStudent Fees HandbookS.M.09Students - Miscellaneous
                                                                                                                                                                                                                                                                                          PolicyStudent PregnancyS.M.14Students - Miscellaneous
                                                                                                                                                                                                                                                                                            ProcedureStudent Selection for Board or Staff Committees Schools
                                                                                                                                                                                                                                                                                              PolicyStudent TrusteeT.02Trustees
                                                                                                                                                                                                                                                                                              PolicySubsidy of Individual CoursesH.M.20Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                ProcedureSuicide Intervention GuidelinesS.03Schools
                                                                                                                                                                                                                                                                                                PolicySuspected Child Abuse ReportingS.17Schools
                                                                                                                                                                                                                                                                                                PolicySuspension and Expulsion PolicyS.S.01Safe Schools
                                                                                                                                                                                                                                                                                                  PolicySweatshop-Free Purchasing PolicyF.P.04Finance - Purchasing
                                                                                                                                                                                                                                                                                                    ProcedureTCDSB Protocols for Concussions and FormsS.26Schools - Health
                                                                                                                                                                                                                                                                                                    PolicyTransportation--English Language SchoolsS.T.01Transportation
                                                                                                                                                                                                                                                                                                      PolicyTransportation--Procedure for Annual Review and Removal of Non-Qualifying Bus RoutesS.T.03Transportation
                                                                                                                                                                                                                                                                                                        PolicyTrespassS.S.14Safe Schools
                                                                                                                                                                                                                                                                                                          PolicyTrustee HonorariumT.05Trustees
                                                                                                                                                                                                                                                                                                            PolicyTrustee Services and ExpendituresT.17Trustees
                                                                                                                                                                                                                                                                                                            PolicyTrustees Code of ConductT.04Trustees
                                                                                                                                                                                                                                                                                                            PolicyTTC Identification CardsS.T.04Transportation
                                                                                                                                                                                                                                                                                                              PolicyTwenty-Five Year ClubH.M.09Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                                PolicyUse of School Facilities in Emergency SituationsB.R.06Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                                                                                                  PolicyVacation for Non-Union Administrative/Clerical EmployeesH.M.22Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                                    PolicyVandalismB.M.01Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                                                                                                      PolicyVictim's RightsS.S.13Safe Schools
                                                                                                                                                                                                                                                                                                                        PolicyVideo Security SurveillanceB.M.07Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                                                                                                          PolicyWork Creation ProgramH.M.18Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                                            PolicyWorkplace Accommodation for Employees with DisabilitiesH.M.38Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                                              PolicyWorkplace ViolenceH.M.37Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                                                 

                                                                                                                                                                                                                                                                                                                                 Board Policy Definitions

                                                                                                                                                                                                                                                                                                                                 

                                                                                                                                                                                                                                                                                                                                Board Policies

                                                                                                                                                                                                                                                                                                                                This school board policy register contains policies and regulations which have been approved by the Board to guide administration in carrying out its responsibilities. Generally, the role of the Board of Trustees is to set policy and the role of administration is to execute it.
                                                                                                                                                                                                                                                                                                                                 
                                                                                                                                                                                                                                                                                                                                A policy is a statement adopted by the Board of Trustees to chart a course of action. Regulations, also adopted by the Board, are detailed rules to be observed when the corresponding policy is put into practice by administration. The Direct of Education, as Chief Administrator, will adopt procedures and guidelines to implement the policies and regulations as well as for other business of the Board.
                                                                                                                                                                                                                                                                                                                                 
                                                                                                                                                                                                                                                                                                                                The maintenance of a policy register is a dynamic ongoing process. As issues arise, new policies will be required as well as the revision of existing policies.
                                                                                                                                                                                                                                                                                                                                 

                                                                                                                                                                                                                                                                                                                                Organization of the Policy Register

                                                                                                                                                                                                                                                                                                                                The system developed provides key names for each section. Some major sections are divided into subsections. There are 12 major classifications: Administration, Buildings/Plants/Grounds, Finance, Human Resources, Insurance, Meta Policy, Parents, Real Property, Schools, Students, Trustees and Violence Prevention.
                                                                                                                                                                                                                                                                                                                                 
                                                                                                                                                                                                                                                                                                                                The first letter of the section name appears in the number, for example, policies relating to Administration begin with "A". Where there are subsections, the first letter refers to the section and the second letter indicates the name of the subsection. For example, a policy on Transportation is labelled S.T.o1: "S" for Students, "T" for Transportation, and "01" for policy number within the section.
                                                                                                                                                                                                                                                                                                                                 

                                                                                                                                                                                                                                                                                                                                Summation

                                                                                                                                                                                                                                                                                                                                Board policies with their regulations must be interpreted in the light of Ministry of Education (EDU) statutes and regulations. Wherever inconsistencies appear in interpretation, the EDU statutes and regulations prevail. Where a conflict appears between a policy and regulation with a negotiated agreement, it must be interpreted in line with the contract for the members of that particular bargaining unit.
                                                                                                                                                                                                                                                                                                                                 
                                                                                                                                                                                                                                                                                                                                It is expected that this Policy Register will generate a greater understanding of the principles of the Toronto Catholic District School Board, will bring forth greater harmony and efficiency among the administrators, and facilitate communication for those responsible for the supervision and administration of the schools. This will enable the Board to devote more time to its primary duty of developing policies on a long-term basis.