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Toronto Catholic District School Board

​TCDSB Policies and Procedures​​​​​​


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TypeName of Policy/ProcedureNo.SectionRelated Resources
PolicyAcceptance of Hospitality or GiftsH.M.33Human Resources - Miscellaneous
    PolicyAccess ControlB.B.05Buildings/ Plant/ Grounds - Buildings
    PolicyAccess to Pupil InformationS.16Schools
      PolicyAccess to Students in SchoolsS.S.04Safe Schools
      PolicyAccessibility StandardsA.35Administration
      PolicyAccessibility Standards for Services and FacilitiesA.36Administration
          PolicyAlcohol, Cannabis and Other DrugsS.S.03Safe Schools
            PolicyAlternative Arrangements for School FacilitiesR.09Real Property
              ProcedureAppendix A TCDSB Code of ConductS.S.09Safe Schools
              ProcedureAppendix B Police School Board ProtocolS.S.09Safe Schools
              PolicyAppointees to Municipal Boards and OrganizationsT.08Trustees
                PolicyArt CollectionA.22Administration
                  PolicyAwards, Funds and ScholarshipsF.F.01Finance - Funds and Foundations
                    ProcedureBackground Information for Environmental Practice PolicyB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                    PolicyBlessing and Official Opening of SchoolsS.08Schools
                      PolicyBoard Recognized Charitable FoundationsA.09Administration
                        PolicyBoard Room Seating ArrangementT.03Trustees
                          PolicyBoard VehiclesB.G.04Buildings/ Plant/ Grounds - Grounds
                          ProcedureBoard Vehicles Operational Procedures (Appendix A)B.G.04Buildings/ Plant/ Grounds - Grounds
                          PolicyBorder BrokersF.P.03Finance - Purchasing
                            PolicyBullying Prevention and InterventionS.S.11Safe Schools
                              PolicyBusiness CardsA.17Administration
                                PolicyCafeterias--Secondary SchoolsS.M.13Students - Miscellaneous
                                  PolicyCaretaker DeploymentH.S.03Human Resources - Support
                                    PolicyCatholic Equity and Inclusive Education PolicyH.M.24Human Resources - Miscellaneous
                                      PolicyCatholic Parent Involvement CommitteeP.04Parents
                                      ProcedureCatholic Parent Involvement Committee ProceduresP.04Parents
                                      PolicyCatholic School Parent CouncilsS.10Schools
                                      PolicyCatholicity and School SupportH.M.08Human Resources - Miscellaneous
                                        PolicyChaplaincy ProgramH.S.09Human Resources - Support
                                          PolicyCharter of Rights of the FamilyH.M.26Human Resources - Miscellaneous
                                            ProcedureChild Care and Family Support Programs ManualB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                            PolicyChild Care CentreB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                            PolicyCode of Conduct PolicyS.S.09Safe Schools
                                            PolicyCombined (Split) Grade Classes for Elementary SchoolsS.24Schools
                                              PolicyCommunications PolicyA.37Administration
                                                PolicyCommunity EngagementT.07Trustees
                                                ProcedureCommunity Engagement HandbookT.07Trustees
                                                PolicyCommunity Planning and PartnershipsB.R.07Buildings/ Plant/ Grounds - Rentals/Permits
                                                PolicyComplaint Against a Staff MemberH.M.30Human Resources - Miscellaneous
                                                  PolicyConcussion PolicyS.26Schools - Health
                                                  PolicyConflict of Interest: EmployeesH.M.31Human Resources - Miscellaneous
                                                    PolicyConflict of Interest: TrusteesT.01Trustees
                                                      PolicyConflict ResolutionH.M.19Human Resources - Miscellaneous
                                                      PolicyContinuing Education Instructors for Non-Credit ProgramsH.M.07Human Resources - Miscellaneous
                                                          PolicyCopyright and Fair Dealing GuidelinesA.15Administration
                                                            PolicyCredit and Purchase CardsA.24Administration
                                                              PolicyCredit UnionA.10Administration
                                                                ProcedureCSPC Operational Procedures ProtocolS.10Schools
                                                                PolicyCurriculum Booklets--Use by other boardsA.08Administration
                                                                  PolicyDemolitionR.02Real Property
                                                                    PolicyDevelopment Proposals, Amendments of Official Plans and BylawsA.18Administration
                                                                      PolicyDirection of Property Taxes for Separate Education School SupportF.M.03Finance - Miscellaneous
                                                                      PolicyDisposal of Surplus or Obsolete Furniture, Fixtures and EquipmentF.P.07Finance - Purchasing
                                                                        PolicyDonation and SponsorshipF.F.02Finance - Funds and Foundations
                                                                        PolicyDress Code for PupilsS.S.07Safe Schools
                                                                          PolicyDriver Education ProgramsS.P.08Students - Programs
                                                                            PolicyEastern Rite Employees’ Holy DayH.M.01Human Resources - Miscellaneous
                                                                              PolicyEffective Financial Management and Control of OperationsF.M.08Finance - Miscellaneous
                                                                              PolicyElectronic Communication SystemsA.29Administration
                                                                              PolicyElectronic Particpation in Meetings of the Board, Committees of the Board, and the Committee of the Whole BoardT.19Trustees
                                                                              PolicyElementary Admission and Placement PolicyS.A.01Students - Admissions and Placement
                                                                                PolicyElementary French ProgrammingS.P.02Students - Programs
                                                                                PolicyElementary School Attendance Boundary Review PolicyS.A.03Students - Admissions and Placement
                                                                                  PolicyEmergency School ClosureA.16Administration
                                                                                    PolicyEmployee ExpensesF.M.01Finance - Miscellaneous
                                                                                    PolicyEmployment EquityH.M.11Human Resources - Miscellaneous
                                                                                      PolicyEmployment of Former Priests and ReligiousH.T.02Human Resources - Teaching
                                                                                        PolicyEnvironmental Practice--Waste Management and PurchasingB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                                                                                        ProcedureExternal ResearchS.19Schools
                                                                                        PolicyFacilities Management B.B.01Buildings/ Plant/ Grounds - Buildings
                                                                                        PolicyFair Practice in Hiring and PromotionH.M.40Human Resources - Miscellaneous
                                                                                        PolicyFees for Learning Materials and Activities RationaleS.M.09Students - Miscellaneous
                                                                                        PolicyFilling a Trustee VacancyT.18Trustees
                                                                                          ProcedureFinance and Accounting Operating ProceduresF.M.08Finance - Miscellaneous
                                                                                          PolicyFire Emergency ProceduresS.M.07Students - Miscellaneous
                                                                                            ProcedureFood and Beverage Program/Policy MemorandumS.M.08Students - Miscellaneous
                                                                                            PolicyFood and Beverage Sold in SchoolsS.M.08Students - Miscellaneous
                                                                                            PolicyFreedom of Information and Protection of PrivacyA.38Administration
                                                                                              PolicyFresh StartS.S.12Safe Schools
                                                                                              PolicyFund Raising in SchoolsS.M.04Students - Miscellaneous
                                                                                                PolicyGood NeighbourS.25Schools
                                                                                                  PolicyGuidelines For Trustees, Parents and Staff in Addressing School Related ConcernsA.33Administration
                                                                                                    OtherH.M.37 APPENDIX A Workplace Violence Incident Reporting FormH.M.37Human Resources
                                                                                                      PolicyHand-Held (Mobile) Wireless Communication DeviceA.31Administration
                                                                                                        PolicyHarassment and DiscriminationH.M.14Human Resources - Miscellaneous
                                                                                                        PolicyIndigenous Voluntary Self-IdentificationA.32Administration
                                                                                                          PolicyInformation and Communication Technology - Hardware and Software StandardsA.34Administration
                                                                                                            PolicyInsurance for School VolunteersI.01Administration
                                                                                                              PolicyInternational Languages Program (Elementary)S.P.05Students - Programs
                                                                                                                PolicyInterrelations of CommitteesT.10Trustees
                                                                                                                  PolicyInvolvement in Municipal, Provincial and Federal ElectionsH.M.25Human Resources - Miscellaneous
                                                                                                                    PolicyLegal CounselA.12Administration
                                                                                                                      PolicyLogo UseT.16Trustees
                                                                                                                      PolicyLunchroom Supervision and FacilitiesS.11Schools
                                                                                                                        PolicyMental Health and Well BeingS.03Schools
                                                                                                                        PolicyMeta PolicyM.01Meta Policy
                                                                                                                          PolicyNational FlagS.06Schools
                                                                                                                            PolicyNegotiation ProceduresH.M.39Human Resources - Miscellaneous
                                                                                                                              PolicyNon-Union Employee Handbook policyH.M.02 Human Resources
                                                                                                                              PolicyOccupational Health and SafetyH.M.17Human Resources - Miscellaneous
                                                                                                                                PolicyOffering of Hospitality or GiftsF.M.07Finance - Miscellaneous
                                                                                                                                  PolicyOpening and Closing ExercisesS.S.02Safe Schools
                                                                                                                                    PolicyOutdoor Play EnvironmentB.G.01Buildings/ Plant/ Grounds - Grounds
                                                                                                                                      ProcedureParent Selection for Board Committees Parents
                                                                                                                                        PolicyParents and Professional Activity DaysP.03Parents
                                                                                                                                          PolicyParking--Church UseB.G.05Buildings/ Plant/ Grounds - Grounds
                                                                                                                                            PolicyPerformance Appraisal: Director of EducationH.C.06Human Resources - Compensation
                                                                                                                                            PolicyPermit SupervisorsH.S.06Human Resources - Support
                                                                                                                                              PolicyPermitsB.R.05Buildings/ Plant/ Grounds Rentals
                                                                                                                                              PolicyPhysical Activities Within the Physical and Health Education ProgramsS.P.07Students - Programs
                                                                                                                                                PolicyPlacement of PupilsS.A.02Students - Admissions and Placement
                                                                                                                                                  PolicyPlaques for New SchoolsB.P.02Buildings/ Plant/ Grounds - Plant
                                                                                                                                                    ProcedurePolice/School Board ProtocolS.S.Safe Schools
                                                                                                                                                      PolicyPolitical Activities and Campaigning PolicyA.40Administration
                                                                                                                                                        PolicyPrayer in SchoolsS.23Schools
                                                                                                                                                          PolicyPrevalent Medical ConditionsS.M.17Students
                                                                                                                                                          PolicyProbationary and Permanent AppointmentsH.M.15Human Resources - Miscellaneous
                                                                                                                                                            PolicyProgram Advertising for Secondary Schools and Continuing EducationS.20Schools
                                                                                                                                                              PolicyProgram TransportationS.T.05Transportation
                                                                                                                                                                PolicyProgressive DisciplineS.S.10Safe Schools
                                                                                                                                                                PolicyProvision of Requested Information to an Individual TrusteeT.15Trustees
                                                                                                                                                                  PolicyPupil Accommodation ReviewS.09Schools
                                                                                                                                                                  PolicyPurchasing PolicyF.P.01Finance - Purchasing
                                                                                                                                                                  PolicyQualifications--CatholicityH.T.01Human Resources - Teaching
                                                                                                                                                                    PolicyQualifications--Religious Education CoursesH.T.05Human Resources - Teaching
                                                                                                                                                                      PolicyReal PropertyR.01Real Property
                                                                                                                                                                        PolicyRecords Management & Archives A.20Administration
                                                                                                                                                                          PolicyRelease of HoldbacksF.M.04Finance - Miscellaneous
                                                                                                                                                                            PolicyReligious AccommodationS.22Schools
                                                                                                                                                                              PolicyReligious Education Course RequirementH.T.09Human Resources - Teaching
                                                                                                                                                                                PolicyReligious Education Course Requirement for Secondary PupilsS.P.12Students - Programs
                                                                                                                                                                                  PolicyReligious Education--Board of Education SchoolsH.T.06Human Resources - Teaching
                                                                                                                                                                                    PolicyRemuneration--Employment elsewhere during working hoursH.S.08Human Resources - Support
                                                                                                                                                                                      PolicyRental of Surplus School Space and PropertiesB.R.01Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                        PolicyResearch Conducted in the TCDSBS.19Schools
                                                                                                                                                                                        PolicyRetirement CeremoniesH.M.10Human Resources - Miscellaneous
                                                                                                                                                                                          PolicySchool Events: Communications and Invitee ProtocolsS.02Schools
                                                                                                                                                                                            PolicySchool ExcursionsS.E.01Students - Excursions
                                                                                                                                                                                            PolicySchool NamesS.07Schools
                                                                                                                                                                                              PolicySchool Organization ChangeS.05Schools
                                                                                                                                                                                                PolicySelection of Learning MaterialsS.M.06Students - Miscellaneous
                                                                                                                                                                                                  PolicySignage--New Sites and Building ProjectsB.P.03Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                                                    PolicySigning OfficersF.M.02Finance - Miscellaneous
                                                                                                                                                                                                      PolicySmoke & Vapour Free SpaceB.B.04Buildings/ Plant/ Grounds - Buildings
                                                                                                                                                                                                        PolicySpecial Education Advisory CommitteeA.23Administration
                                                                                                                                                                                                          PolicySpecial Education Programs and ServicesS.P.01Students - Programs
                                                                                                                                                                                                            PolicyStaff Photo IdentificationB.B.06Buildings/ Plant/ Grounds Access Control
                                                                                                                                                                                                              PolicyStudent and Program AssessmentS.P.13Students - Programs
                                                                                                                                                                                                              ProcedureStudent Assessment, Evaluation and Reporting Operational ProceduresS.P.13Students - Programs
                                                                                                                                                                                                              PolicyStudent CouncilsS.M.02Students - Miscellaneous
                                                                                                                                                                                                                ProcedureStudent Fees HandbookS.M.09Students - Miscellaneous
                                                                                                                                                                                                                PolicyStudent PregnancyS.M.14Students - Miscellaneous
                                                                                                                                                                                                                  ProcedureStudent Selection for Board or Staff Committees Schools
                                                                                                                                                                                                                    PolicyStudent TrusteeT.02Trustees
                                                                                                                                                                                                                    PolicySubsidy of Individual CoursesH.M.20Human Resources - Miscellaneous
                                                                                                                                                                                                                      PolicySuspected Child Abuse ReportingS.17Schools
                                                                                                                                                                                                                      PolicySuspension and Expulsion PolicyS.S.01Safe Schools
                                                                                                                                                                                                                        PolicySweatshop-Free Purchasing PolicyF.P.04Finance - Purchasing
                                                                                                                                                                                                                          PolicyTransportation--English Language SchoolsS.T.01Transportation
                                                                                                                                                                                                                            PolicyTransportation--Procedure for Annual Review and Removal of Non-Qualifying Bus RoutesS.T.03Transportation
                                                                                                                                                                                                                              PolicyTrespassS.S.14Safe Schools
                                                                                                                                                                                                                                PolicyTrustee HonorariumT.05Trustees
                                                                                                                                                                                                                                  PolicyTrustee Services and ExpendituresT.17Trustees
                                                                                                                                                                                                                                  PolicyTrustees Code of ConductT.04Trustees
                                                                                                                                                                                                                                  PolicyTTC Identification CardsS.T.04Transportation
                                                                                                                                                                                                                                    PolicyTwenty-Five Year ClubH.M.09Human Resources - Miscellaneous
                                                                                                                                                                                                                                      PolicyUse of School Facilities in Emergency SituationsB.R.06Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                        PolicyVandalismB.M.01Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                          PolicyVictim's RightsS.S.13Safe Schools
                                                                                                                                                                                                                                            PolicyVideo Security SurveillanceB.M.07Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                            PolicyWhistleblower PolicyA.39Administration
                                                                                                                                                                                                                                            PolicyWork Creation ProgramH.M.18Human Resources - Miscellaneous
                                                                                                                                                                                                                                              PolicyWorkplace Accommodation for Employees with DisabilitiesH.M.38Human Resources - Miscellaneous
                                                                                                                                                                                                                                                PolicyWorkplace ViolenceH.M.37Human Resources - Miscellaneous
                                                                                                                                                                                                                                                  PolicyYear-End Celebrations for Kindergarten ChildrenS.M.18Students Miscellaneous

                                                                                                                                                                                                                                                     Board Policy Definitions


                                                                                                                                                                                                                                                    Board Policies

                                                                                                                                                                                                                                                    This school board policy register contains policies and regulations which have been approved by the Board to guide administration in carrying out its responsibilities. Generally, the role of the Board of Trustees is to set policy and the role of administration is to execute it.
                                                                                                                                                                                                                                                    A policy is a statement adopted by the Board of Trustees to chart a course of action. Regulations, also adopted by the Board, are detailed rules to be observed when the corresponding policy is put into practice by administration. The Direct of Education, as Chief Administrator, will adopt procedures and guidelines to implement the policies and regulations as well as for other business of the Board.
                                                                                                                                                                                                                                                    The maintenance of a policy register is a dynamic ongoing process. As issues arise, new policies will be required as well as the revision of existing policies.

                                                                                                                                                                                                                                                    Organization of the Policy Register

                                                                                                                                                                                                                                                    The system developed provides key names for each section. Some major sections are divided into subsections. There are 12 major classifications: Administration, Buildings/Plants/Grounds, Finance, Human Resources, Insurance, Meta Policy, Parents, Real Property, Schools, Students, Trustees and Violence Prevention.
                                                                                                                                                                                                                                                    The first letter of the section name appears in the number, for example, policies relating to Administration begin with "A". Where there are subsections, the first letter refers to the section and the second letter indicates the name of the subsection. For example, a policy on Transportation is labelled S.T.o1: "S" for Students, "T" for Transportation, and "01" for policy number within the section.


                                                                                                                                                                                                                                                    Board policies with their regulations must be interpreted in the light of Ministry of Education (EDU) statutes and regulations. Wherever inconsistencies appear in interpretation, the EDU statutes and regulations prevail. Where a conflict appears between a policy and regulation with a negotiated agreement, it must be interpreted in line with the contract for the members of that particular bargaining unit.
                                                                                                                                                                                                                                                    It is expected that this Policy Register will generate a greater understanding of the principles of the Toronto Catholic District School Board, will bring forth greater harmony and efficiency among the administrators, and facilitate communication for those responsible for the supervision and administration of the schools. This will enable the Board to devote more time to its primary duty of developing policies on a long-term basis.

                                                                                                                                                                                                                                                     Current Status of TCDSB Policies Under Review​