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Toronto Catholic District School Board

​TCDSB Policies and Procedures​​​

 

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TypeName of Policy/ProcedureNo.SectionRelated Resources
PolicyAcceptance of Hospitality or GiftsH.M.33Human Resources - Miscellaneous
    PolicyAccess to Pupil InformationS.16Schools
      PolicyAccess to Students in SchoolsS.S.04Safe Schools
      PolicyAccessibility StandardsA.35Administration
      PolicyAccessibility Standards for Services and FacilitiesA.36Administration
      PolicyAdvertisingA.03Administration
        PolicyAdvocacyA.06Administration
          PolicyAIDS (Acquired Immune Deficiency Syndrome)H.M.27Human Resources - Miscellaneous
            PolicyAlcohol and Other DrugsS.S.03Safe Schools
              PolicyAlternative Arrangements for School FacilitiesR.09Real Property
                PolicyAnaphylaxisS.M.15Students - Miscellaneous
                  ProcedureAppendix A TCDSB Code of ConductS.S.09Safe Schools
                  ProcedureAppendix B Police School Board ProtocolS.S.09Safe Schools
                  PolicyAppointees to Municipal Boards and OrganizationsT.08Trustees
                    PolicyArt CollectionA.22Administration
                      PolicyAssessmentF.M.03Finance - Miscellaneous
                        PolicyAsthmaS.M.16Students - Miscellaneous
                          PolicyAthletic Activities within the Physical and Health Education ProgramsS.P.07Students - Programs
                            PolicyAutomobile ExpensesH.M.02Human Resources - Miscellaneous
                              PolicyAwards, Funds and ScholarshipsF.F.01Finance - Funds and Foundations
                                ProcedureBackground Information for Environmental Practice PolicyB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                                PolicyBenefits for Non-Union Administrative/Clerical EmployeesH.M.29Human Resources - Miscellaneous
                                  PolicyBlessing and Official Opening of SchoolsS.08Schools
                                    PolicyBoard Recognized Charitable FoundationsA.09Administration
                                      PolicyBoard Room Seating ArrangementT.03Trustees
                                        PolicyBoard VehiclesB.G.04Buildings/ Plant/ Grounds - Grounds
                                        ProcedureBoard Vehicles Operational Procedures (Appendix A)B.G.04Buildings/ Plant/ Grounds - Grounds
                                        PolicyBorder BrokersF.P.03Finance - Purchasing
                                          PolicyBullying Prevention and InterventionS.S.11Safe Schools
                                            PolicyBusiness CardsA.17Administration
                                              PolicyCafeterias--Secondary SchoolsS.M.13Students - Miscellaneous
                                                PolicyCaretaker DeploymentH.S.03Human Resources - Support
                                                  PolicyCatholic Equity and Inclusive Education PolicyH.M.24Human Resources - Miscellaneous
                                                    PolicyCatholic Parent Involvement CommitteeP.04Parents
                                                    ProcedureCatholic Parent Involvement Committee ProceduresP.04Parents
                                                    PolicyCatholic School Parent CouncilsS.10Schools
                                                    PolicyCatholicity and School SupportH.M.08Human Resources - Miscellaneous
                                                      PolicyChaplaincy ProgramH.S.09Human Resources - Support
                                                        PolicyCharter of Rights of the FamilyH.M.26Human Resources - Miscellaneous
                                                          ProcedureChild Care and Family Support Programs ManualB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                                          PolicyChild Care CentreB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                                          PolicyCode of Conduct PolicyS.S.09Safe Schools
                                                          PolicyCombined (Split) Grade Classes for Elementary SchoolsS.24Schools
                                                            PolicyCommunications PolicyA.37Administration
                                                              PolicyCommunity EngagementT.07Trustees
                                                              ProcedureCommunity Engagement HandbookT.07Trustees
                                                              PolicyCommunity Planning and PartnershipsB.R.07Buildings/ Plant/ Grounds - Rentals/Permits
                                                              PolicyCompassionate Leave (Non-Union)H.M.03Human Resources - Miscellaneous
                                                                PolicyComplaint Against a Staff MemberH.M.30Human Resources - Miscellaneous
                                                                  PolicyConcussion PolicyS.26Schools - Health
                                                                  PolicyConflict of Interest: EmployeesH.M.31Human Resources - Miscellaneous
                                                                    PolicyConflict of Interest: TrusteesT.01Trustees
                                                                      PolicyConflict ResolutionH.M.19Human Resources - Miscellaneous
                                                                        PolicyContinuing Education InstructorsH.M.07Human Resources - Miscellaneous
                                                                          PolicyConventions Conferences and Professional DevelopmentH.M.34Human Resources - Miscellaneous
                                                                            PolicyCopyrightA.11Administration
                                                                              PolicyCopyright and Fair Dealing GuidelinesA.15Administration
                                                                                PolicyCredit and Purchase CardsA.24Administration
                                                                                  PolicyCredit Courses Outside CanadaS.P.11Students - Programs
                                                                                    PolicyCredit UnionA.10Administration
                                                                                      ProcedureCSPC Operational Procedures ProtocolS.10Schools
                                                                                      PolicyCurriculum Booklets--Use by other boardsA.08Administration
                                                                                        PolicyDelegationT.14Trustees
                                                                                        PolicyDemolition of Existing Buildings and PortablesR.02Real Property
                                                                                          PolicyDemolition of Purchased Real PropertyR.03Real Property
                                                                                            PolicyDepartment Reorganization: Non-Union Administrative/Clerical JobsH.C.04Human Resources - Compensation
                                                                                              PolicyDevelopment Proposals, Amendments of Official Plans and BylawsA.18Administration
                                                                                                PolicyDisposal of Surplus or Obsolete Furniture, Fixtures and EquipmentF.P.07Finance - Purchasing
                                                                                                  PolicyDonationF.F.02Finance - Funds and Foundations
                                                                                                    PolicyDress Code for PupilsS.S.07Safe Schools
                                                                                                      PolicyDriver Education ProgramsS.P.08Students - Programs
                                                                                                        PolicyEastern Rite Employees’ Holy DayH.M.01Human Resources - Miscellaneous
                                                                                                          PolicyEffective Financial Management and Control of OperationsF.M.08Finance - Miscellaneous
                                                                                                          ProcedureElection of Student TrusteesT.02Trustees
                                                                                                          PolicyElectronic Communication SystemsA.29Administration
                                                                                                          PolicyElectronic Particpation in Meetngs of the Board, Committees of the Board, and the Committee of the Whole BoardT.19Trustees
                                                                                                          PolicyElementary Admission and Placement PolicyS.A.01Students - Admissions and Placement
                                                                                                            PolicyElementary French ProgrammingS.P.02Students - Programs
                                                                                                            PolicyElementary School Attendance Boundary Review PolicyS.A.03Students - Admissions and Placement
                                                                                                              PolicyEmergency School ClosureA.16Administration
                                                                                                                PolicyEmployee ExpensesF.M.01Finance - Miscellaneous
                                                                                                                PolicyEmployment Equity (Affirmative Action)H.M.11Human Resources - Miscellaneous
                                                                                                                  PolicyEmployment of Former Priests and ReligiousH.T.02Human Resources - Teaching
                                                                                                                    PolicyEnvironmental Practice--Waste Management and PurchasingB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                    ProcedureExternal ResearchS.19Schools
                                                                                                                    PolicyFacilities Management B.B.01Buildings/ Plant/ Grounds - Buildings
                                                                                                                    PolicyFair Practice in Hiring and PromotionH.M.40Human Resources - Miscellaneous
                                                                                                                      PolicyFees for Learning Materials and Activities RationaleS.M.09Students - Miscellaneous
                                                                                                                      PolicyFilling a Trustee VacancyT.18Trustees
                                                                                                                        ProcedureFinance and Accounting Operating ProceduresF.M.08Finance - Miscellaneous
                                                                                                                        PolicyFire Emergency ProceduresS.M.07Students - Miscellaneous
                                                                                                                          PolicyFirst Nations, Metis and Inuit Voluntary Self-IdentificationA.32Administration
                                                                                                                            ProcedureFood and Beverage Program/Policy MemorandumS.M.08Students - Miscellaneous
                                                                                                                            PolicyFood and Beverage Sold in SchoolsS.M.08Students - Miscellaneous
                                                                                                                            PolicyFreedom of Information and Protection of PrivacyA.38Administration
                                                                                                                              PolicyFresh StartS.S.12Safe Schools
                                                                                                                                PolicyFund Raising in SchoolsS.M.04Students - Miscellaneous
                                                                                                                                  PolicyGood NeighbourS.25Schools
                                                                                                                                  ProcedureGood Neighbour Policy Operational ProceduresS.25Schools
                                                                                                                                  PolicyGovernanceT.20Trustees
                                                                                                                                    PolicyGroup Life InsuranceI.02Insurance
                                                                                                                                      PolicyGuidelines For Trustees, Parents and Staff in Addressing School Related ConcernsA.33Administration
                                                                                                                                        OtherH.M.37 APPENDIX A Workplace Violence Incident Reporting FormH.M.37Human Resources
                                                                                                                                          PolicyHand-Held (Mobile) Wireless Communication DeviceA.31Administration
                                                                                                                                            PolicyHarassment and DiscriminationH.M.14Human Resources - Miscellaneous
                                                                                                                                            PolicyInformation and Communication Technology - Hardware and Software StandardsA.34Administration
                                                                                                                                              PolicyInsurance for School VolunteersI.01Administration
                                                                                                                                                PolicyInternational Languages Program (Elementary)S.P.05Students - Programs
                                                                                                                                                  PolicyInterrelations of CommitteesT.10Trustees
                                                                                                                                                    PolicyInvolvement in Municipal, Provincial and Federal ElectionsH.M.25Human Resources - Miscellaneous
                                                                                                                                                      PolicyJob Change: Non-Union Administrative/Clerical JobsH.C.02Human Resources - Compensation
                                                                                                                                                        PolicyJob Evaluation Appeal: Non-Union Administrative/Clerical JobsH.C.03Human Resources - Compensation
                                                                                                                                                          PolicyJob Evaluation: Non-Union Administrative/Clerical JobsH.C.01Human Resources - Compensation
                                                                                                                                                            PolicyKey ControlB.B.05Buildings/ Plant/ Grounds - Buildings
                                                                                                                                                              PolicyLegal CounselA.12Administration
                                                                                                                                                                PolicyLetterheadA.26Administration
                                                                                                                                                                  PolicyLogo UseT.16Trustees
                                                                                                                                                                    PolicyLunchroom Supervision and FacilitiesS.11Schools
                                                                                                                                                                      PolicyMental Health and Well BeingS.03Schools
                                                                                                                                                                      ProcedureMental Health Response GuidelinesS.03Schools
                                                                                                                                                                      PolicyMeta PolicyM.01Meta Policy
                                                                                                                                                                        PolicyNational FlagS.06Schools
                                                                                                                                                                          PolicyNegotiation ProceduresH.M.39Human Resources - Miscellaneous
                                                                                                                                                                            PolicyOccupational Health and SafetyH.M.17Human Resources - Miscellaneous
                                                                                                                                                                              PolicyOffering of Hospitality or GiftsF.M.07Finance - Miscellaneous
                                                                                                                                                                                PolicyOpening and Closing ExercisesS.S.02Safe Schools
                                                                                                                                                                                  PolicyOutdoor Play EnvironmentB.G.01Buildings/ Plant/ Grounds - Grounds
                                                                                                                                                                                    PolicyOvertime for Non-Union Administrative/Clerical EmployeesH.S.07Human Resources - Support
                                                                                                                                                                                      ProcedureParent Selection for Board Committees Parents
                                                                                                                                                                                        PolicyParents and Professional Activity DaysP.03Parents
                                                                                                                                                                                          PolicyParking--Church UseB.G.05Buildings/ Plant/ Grounds - Grounds
                                                                                                                                                                                            PolicyPerformance Appraisal: Director of EducationH.C.06Human Resources - Compensation
                                                                                                                                                                                              PolicyPermit SupervisorsH.S.06Human Resources - Support
                                                                                                                                                                                                PolicyPermitsB.R.05Buildings/ Plant/ Grounds Rentals
                                                                                                                                                                                                PolicyPlacement of PupilsS.A.02Students - Admissions and Placement
                                                                                                                                                                                                  PolicyPlaques for New SchoolsB.P.02Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                                                    ProcedurePolice/School Board ProtocolS.S.Safe Schools
                                                                                                                                                                                                      PolicyPrayer in SchoolsS.23Schools
                                                                                                                                                                                                        PolicyProbationary and Permanent AppointmentsH.M.15Human Resources - Miscellaneous
                                                                                                                                                                                                          PolicyProbationary Period (Non-Union)H.C.05Human Resources - Compensation
                                                                                                                                                                                                            PolicyProgram Advertising for Secondary Schools and Continuing EducationS.20Schools
                                                                                                                                                                                                              PolicyProgram TransportationS.T.05Transportation
                                                                                                                                                                                                                PolicyProgressive DisciplineS.S.10Safe Schools
                                                                                                                                                                                                                  ProcedureProtocol & Guiding Principles- Access to Students in SchoolsS.S.04Safe Schools
                                                                                                                                                                                                                  ProcedureProtocol for Participation in Electronic Meetings - Appendix AT.19Trustees
                                                                                                                                                                                                                  PolicyProvision of Requested Information to an Individual TrusteeT.15Trustees
                                                                                                                                                                                                                    PolicyPupil Accommodation ReviewS.09Schools
                                                                                                                                                                                                                    PolicyPurchasing PolicyF.P.01Finance - Purchasing
                                                                                                                                                                                                                      PolicyQualifications--CatholicityH.T.01Human Resources - Teaching
                                                                                                                                                                                                                        PolicyQualifications--Religious Education CoursesH.T.05Human Resources - Teaching
                                                                                                                                                                                                                          PolicyReal PropertyR.01Real Property
                                                                                                                                                                                                                            PolicyRecords Management & Archives A.20Administration
                                                                                                                                                                                                                              PolicyRelease of HoldbacksF.M.04Finance - Miscellaneous
                                                                                                                                                                                                                                PolicyReligious AccommodationS.22Schools
                                                                                                                                                                                                                                  PolicyReligious Education Course RequirementH.T.09Human Resources - Teaching
                                                                                                                                                                                                                                    PolicyReligious Education Course Requirement for Secondary PupilsS.P.12Students - Programs
                                                                                                                                                                                                                                      PolicyReligious Education--Board of Education SchoolsH.T.06Human Resources - Teaching
                                                                                                                                                                                                                                        PolicyRemuneration--Employment elsewhere during working hoursH.S.08Human Resources - Support
                                                                                                                                                                                                                                          PolicyRental of School AccommodationB.R.04Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                            PolicyRental of Surplus School SpaceB.R.01Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                              PolicyRental PropertiesB.R.03Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                                PolicyResearch Conducted in the TCDSBS.19Schools
                                                                                                                                                                                                                                                PolicyRetirement CeremoniesH.M.10Human Resources - Miscellaneous
                                                                                                                                                                                                                                                  PolicySabbatical Leave for Post-Graduate StudyH.M.04Human Resources - Miscellaneous
                                                                                                                                                                                                                                                    PolicySabbatical Leave for Undergraduate or Non-Degree StudyH.M.05Human Resources - Miscellaneous
                                                                                                                                                                                                                                                      PolicySchool Events: Communications and Invitee ProtocolsS.02Schools
                                                                                                                                                                                                                                                        PolicySchool ExcursionsS.E.01Students - Excursions
                                                                                                                                                                                                                                                        PolicySchool NamesS.07Schools
                                                                                                                                                                                                                                                          PolicySchool Organization ChangeS.05Schools
                                                                                                                                                                                                                                                            PolicySelection of Learning MaterialsS.M.06Students - Miscellaneous
                                                                                                                                                                                                                                                              PolicySick Leave Plan (Non-Union)H.M.06Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                PolicySignage--New Sites and Building ProjectsB.P.03Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                                                                                                                  PolicySigning OfficersF.M.02Finance - Miscellaneous
                                                                                                                                                                                                                                                                    PolicySmoke & Vapour Free SpaceB.B.04Buildings/ Plant/ Grounds - Buildings
                                                                                                                                                                                                                                                                      PolicySpecial Education Advisory CommitteeA.23Administration
                                                                                                                                                                                                                                                                        PolicySpecial Education ProgramsS.P.01Students - Programs
                                                                                                                                                                                                                                                                          PolicySponsorshipF.F.26Finance - Funds and Foundations
                                                                                                                                                                                                                                                                            PolicyStudent and Program AssessmentS.P.13Students - Programs
                                                                                                                                                                                                                                                                            ProcedureStudent Assessment, Evaluation and Reporting Operational ProceduresS.P.13Students - Programs
                                                                                                                                                                                                                                                                            PolicyStudent CouncilsS.M.02Students - Miscellaneous
                                                                                                                                                                                                                                                                              ProcedureStudent Fees HandbookS.M.09Students - Miscellaneous
                                                                                                                                                                                                                                                                              PolicyStudent PregnancyS.M.14Students - Miscellaneous
                                                                                                                                                                                                                                                                                ProcedureStudent Selection for Board or Staff Committees Schools
                                                                                                                                                                                                                                                                                  PolicyStudent TrusteeT.02Trustees
                                                                                                                                                                                                                                                                                  PolicySubsidy of Individual CoursesH.M.20Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                    ProcedureSuicide Intervention GuidelinesS.03Schools
                                                                                                                                                                                                                                                                                    PolicySuspected Child Abuse ReportingS.17Schools
                                                                                                                                                                                                                                                                                    PolicySuspension and Expulsion PolicyS.S.01Safe Schools
                                                                                                                                                                                                                                                                                      PolicySweatshop-Free Purchasing PolicyF.P.04Finance - Purchasing
                                                                                                                                                                                                                                                                                        ProcedureTCDSB Protocols for Concussions and FormsS.26Schools - Health
                                                                                                                                                                                                                                                                                        PolicyTransportation--English Language SchoolsS.T.01Transportation
                                                                                                                                                                                                                                                                                          PolicyTransportation--Procedure for Annual Review and Removal of Non-Qualifying Bus RoutesS.T.03Transportation
                                                                                                                                                                                                                                                                                            PolicyTrespassS.S.14Safe Schools
                                                                                                                                                                                                                                                                                              PolicyTrustee HonorariumT.05Trustees
                                                                                                                                                                                                                                                                                                PolicyTrustee Services and ExpendituresT.17Trustees
                                                                                                                                                                                                                                                                                                PolicyTrustees Code of ConductT.04Trustees
                                                                                                                                                                                                                                                                                                PolicyTTC Identification CardsS.T.04Transportation
                                                                                                                                                                                                                                                                                                  PolicyTwenty-Five Year ClubH.M.09Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                    PolicyUse of School Facilities in Emergency SituationsB.R.06Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                                                                                      PolicyVacation for Non-Union Administrative/Clerical EmployeesH.M.22Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                        PolicyVandalismB.M.01Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                                                                                          PolicyVictim's RightsS.S.13Safe Schools
                                                                                                                                                                                                                                                                                                            PolicyVideo Security SurveillanceB.M.07Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                                                                                              PolicyWork Creation ProgramH.M.18Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                                PolicyWorkplace Accommodation for Employees with DisabilitiesH.M.38Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                                  PolicyWorkplace ViolenceH.M.37Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                                                     

                                                                                                                                                                                                                                                                                                                     Board Policy Definitions

                                                                                                                                                                                                                                                                                                                     

                                                                                                                                                                                                                                                                                                                    Board Policies

                                                                                                                                                                                                                                                                                                                    This school board policy register contains policies and regulations which have been approved by the Board to guide administration in carrying out its responsibilities. Generally, the role of the Board of Trustees is to set policy and the role of administration is to execute it.
                                                                                                                                                                                                                                                                                                                     
                                                                                                                                                                                                                                                                                                                    A policy is a statement adopted by the Board of Trustees to chart a course of action. Regulations, also adopted by the Board, are detailed rules to be observed when the corresponding policy is put into practice by administration. The Direct of Education, as Chief Administrator, will adopt procedures and guidelines to implement the policies and regulations as well as for other business of the Board.
                                                                                                                                                                                                                                                                                                                     
                                                                                                                                                                                                                                                                                                                    The maintenance of a policy register is a dynamic ongoing process. As issues arise, new policies will be required as well as the revision of existing policies.
                                                                                                                                                                                                                                                                                                                     

                                                                                                                                                                                                                                                                                                                    Organization of the Policy Register

                                                                                                                                                                                                                                                                                                                    The system developed provides key names for each section. Some major sections are divided into subsections. There are 12 major classifications: Administration, Buildings/Plants/Grounds, Finance, Human Resources, Insurance, Meta Policy, Parents, Real Property, Schools, Students, Trustees and Violence Prevention.
                                                                                                                                                                                                                                                                                                                     
                                                                                                                                                                                                                                                                                                                    The first letter of the section name appears in the number, for example, policies relating to Administration begin with "A". Where there are subsections, the first letter refers to the section and the second letter indicates the name of the subsection. For example, a policy on Transportation is labelled S.T.o1: "S" for Students, "T" for Transportation, and "01" for policy number within the section.
                                                                                                                                                                                                                                                                                                                     

                                                                                                                                                                                                                                                                                                                    Summation

                                                                                                                                                                                                                                                                                                                    Board policies with their regulations must be interpreted in the light of Ministry of Education (EDU) statutes and regulations. Wherever inconsistencies appear in interpretation, the EDU statutes and regulations prevail. Where a conflict appears between a policy and regulation with a negotiated agreement, it must be interpreted in line with the contract for the members of that particular bargaining unit.
                                                                                                                                                                                                                                                                                                                     
                                                                                                                                                                                                                                                                                                                    It is expected that this Policy Register will generate a greater understanding of the principles of the Toronto Catholic District School Board, will bring forth greater harmony and efficiency among the administrators, and facilitate communication for those responsible for the supervision and administration of the schools. This will enable the Board to devote more time to its primary duty of developing policies on a long-term basis.