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Toronto Catholic District School Board

​TCDSB Policies and Procedures​​​

 

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TypeName of Policy/ProcedureNo.SectionRelated Resources
PolicyAcceptance of Hospitality or GiftsH.M.33Human Resources - Miscellaneous
    PolicyAccess ControlB.B.05Buildings/ Plant/ Grounds - Buildings
    PolicyAccess to Pupil InformationS.16Schools
      PolicyAccess to Students in SchoolsS.S.04Safe Schools
      PolicyAccessibility StandardsA.35Administration
      PolicyAccessibility Standards for Services and FacilitiesA.36Administration
      PolicyAdvertisingA.03Administration
        PolicyAdvocacyA.06Administration
          PolicyAIDS (Acquired Immune Deficiency Syndrome)H.M.27Human Resources - Miscellaneous
            PolicyAlcohol and Other DrugsS.S.03Safe Schools
              PolicyAlternative Arrangements for School FacilitiesR.09Real Property
                PolicyAnaphylaxisS.M.15Students - Miscellaneous
                  ProcedureAppendix A TCDSB Code of ConductS.S.09Safe Schools
                  ProcedureAppendix B Police School Board ProtocolS.S.09Safe Schools
                  PolicyAppointees to Municipal Boards and OrganizationsT.08Trustees
                    PolicyArt CollectionA.22Administration
                      PolicyAssessmentF.M.03Finance - Miscellaneous
                        PolicyAsthmaS.M.16Students - Miscellaneous
                          PolicyAwards, Funds and ScholarshipsF.F.01Finance - Funds and Foundations
                            ProcedureBackground Information for Environmental Practice PolicyB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                            PolicyBlessing and Official Opening of SchoolsS.08Schools
                              PolicyBoard Recognized Charitable FoundationsA.09Administration
                                PolicyBoard Room Seating ArrangementT.03Trustees
                                  PolicyBoard VehiclesB.G.04Buildings/ Plant/ Grounds - Grounds
                                  ProcedureBoard Vehicles Operational Procedures (Appendix A)B.G.04Buildings/ Plant/ Grounds - Grounds
                                  PolicyBorder BrokersF.P.03Finance - Purchasing
                                    PolicyBullying Prevention and InterventionS.S.11Safe Schools
                                      PolicyBusiness CardsA.17Administration
                                        PolicyCafeterias--Secondary SchoolsS.M.13Students - Miscellaneous
                                          PolicyCaretaker DeploymentH.S.03Human Resources - Support
                                            PolicyCatholic Equity and Inclusive Education PolicyH.M.24Human Resources - Miscellaneous
                                              PolicyCatholic Parent Involvement CommitteeP.04Parents
                                              ProcedureCatholic Parent Involvement Committee ProceduresP.04Parents
                                              PolicyCatholic School Parent CouncilsS.10Schools
                                              PolicyCatholicity and School SupportH.M.08Human Resources - Miscellaneous
                                                PolicyChaplaincy ProgramH.S.09Human Resources - Support
                                                  PolicyCharter of Rights of the FamilyH.M.26Human Resources - Miscellaneous
                                                    ProcedureChild Care and Family Support Programs ManualB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                                    PolicyChild Care CentreB.R.02Buildings/ Plant/ Grounds - Rentals/Permits
                                                    PolicyCode of Conduct PolicyS.S.09Safe Schools
                                                    PolicyCombined (Split) Grade Classes for Elementary SchoolsS.24Schools
                                                      PolicyCommunications PolicyA.37Administration
                                                        PolicyCommunity EngagementT.07Trustees
                                                        ProcedureCommunity Engagement HandbookT.07Trustees
                                                        PolicyCommunity Planning and PartnershipsB.R.07Buildings/ Plant/ Grounds - Rentals/Permits
                                                        PolicyComplaint Against a Staff MemberH.M.30Human Resources - Miscellaneous
                                                          PolicyConcussion PolicyS.26Schools - Health
                                                          PolicyConflict of Interest: EmployeesH.M.31Human Resources - Miscellaneous
                                                            PolicyConflict of Interest: TrusteesT.01Trustees
                                                              PolicyConflict ResolutionH.M.19Human Resources - Miscellaneous
                                                                PolicyContinuing Education InstructorsH.M.07Human Resources - Miscellaneous
                                                                  PolicyCopyrightA.11Administration
                                                                    PolicyCopyright and Fair Dealing GuidelinesA.15Administration
                                                                      PolicyCredit and Purchase CardsA.24Administration
                                                                        PolicyCredit Courses Outside CanadaS.P.11Students - Programs
                                                                          PolicyCredit UnionA.10Administration
                                                                            ProcedureCSPC Operational Procedures ProtocolS.10Schools
                                                                            PolicyCurriculum Booklets--Use by other boardsA.08Administration
                                                                              PolicyDelegationT.14Trustees
                                                                              PolicyDemolitionR.02Real Property
                                                                                PolicyDevelopment Proposals, Amendments of Official Plans and BylawsA.18Administration
                                                                                  PolicyDisposal of Surplus or Obsolete Furniture, Fixtures and EquipmentF.P.07Finance - Purchasing
                                                                                    PolicyDonation and SponsorshipF.F.02Finance - Funds and Foundations
                                                                                    PolicyDress Code for PupilsS.S.07Safe Schools
                                                                                      PolicyDriver Education ProgramsS.P.08Students - Programs
                                                                                        PolicyEastern Rite Employees’ Holy DayH.M.01Human Resources - Miscellaneous
                                                                                          PolicyEffective Financial Management and Control of OperationsF.M.08Finance - Miscellaneous
                                                                                          ProcedureElection of Student TrusteesT.02Trustees
                                                                                          PolicyElectronic Communication SystemsA.29Administration
                                                                                          PolicyElectronic Particpation in Meetngs of the Board, Committees of the Board, and the Committee of the Whole BoardT.19Trustees
                                                                                          PolicyElementary Admission and Placement PolicyS.A.01Students - Admissions and Placement
                                                                                            PolicyElementary French ProgrammingS.P.02Students - Programs
                                                                                            PolicyElementary School Attendance Boundary Review PolicyS.A.03Students - Admissions and Placement
                                                                                              PolicyEmergency School ClosureA.16Administration
                                                                                                PolicyEmployee ExpensesF.M.01Finance - Miscellaneous
                                                                                                PolicyEmployment Equity (Affirmative Action)H.M.11Human Resources - Miscellaneous
                                                                                                  PolicyEmployment of Former Priests and ReligiousH.T.02Human Resources - Teaching
                                                                                                    PolicyEnvironmental Practice--Waste Management and PurchasingB.M.06Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                    ProcedureExternal ResearchS.19Schools
                                                                                                    PolicyFacilities Management B.B.01Buildings/ Plant/ Grounds - Buildings
                                                                                                    PolicyFair Practice in Hiring and PromotionH.M.40Human Resources - Miscellaneous
                                                                                                      PolicyFees for Learning Materials and Activities RationaleS.M.09Students - Miscellaneous
                                                                                                      PolicyFilling a Trustee VacancyT.18Trustees
                                                                                                        ProcedureFinance and Accounting Operating ProceduresF.M.08Finance - Miscellaneous
                                                                                                        PolicyFire Emergency ProceduresS.M.07Students - Miscellaneous
                                                                                                          PolicyFirst Nations, Metis and Inuit Voluntary Self-IdentificationA.32Administration
                                                                                                            ProcedureFood and Beverage Program/Policy MemorandumS.M.08Students - Miscellaneous
                                                                                                            PolicyFood and Beverage Sold in SchoolsS.M.08Students - Miscellaneous
                                                                                                            PolicyFreedom of Information and Protection of PrivacyA.38Administration
                                                                                                              PolicyFresh StartS.S.12Safe Schools
                                                                                                                PolicyFund Raising in SchoolsS.M.04Students - Miscellaneous
                                                                                                                  PolicyGood NeighbourS.25Schools
                                                                                                                  ProcedureGood Neighbour Policy Operational ProceduresS.25Schools
                                                                                                                  PolicyGovernanceT.20Trustees
                                                                                                                    PolicyGuidelines For Trustees, Parents and Staff in Addressing School Related ConcernsA.33Administration
                                                                                                                      OtherH.M.37 APPENDIX A Workplace Violence Incident Reporting FormH.M.37Human Resources
                                                                                                                        PolicyHand-Held (Mobile) Wireless Communication DeviceA.31Administration
                                                                                                                          PolicyHarassment and DiscriminationH.M.14Human Resources - Miscellaneous
                                                                                                                          PolicyInformation and Communication Technology - Hardware and Software StandardsA.34Administration
                                                                                                                            PolicyInsurance for School VolunteersI.01Administration
                                                                                                                              PolicyInternational Languages Program (Elementary)S.P.05Students - Programs
                                                                                                                                PolicyInterrelations of CommitteesT.10Trustees
                                                                                                                                  PolicyInvolvement in Municipal, Provincial and Federal ElectionsH.M.25Human Resources - Miscellaneous
                                                                                                                                    PolicyLegal CounselA.12Administration
                                                                                                                                      PolicyLetterheadA.26Administration
                                                                                                                                        PolicyLogo UseT.16Trustees
                                                                                                                                          PolicyLunchroom Supervision and FacilitiesS.11Schools
                                                                                                                                            PolicyMental Health and Well BeingS.03Schools
                                                                                                                                            PolicyMeta PolicyM.01Meta Policy
                                                                                                                                              PolicyNational FlagS.06Schools
                                                                                                                                                PolicyNegotiation ProceduresH.M.39Human Resources - Miscellaneous
                                                                                                                                                  PolicyNon-Union Employee Handbook policyH.M.02 Human Resources
                                                                                                                                                  PolicyOccupational Health and SafetyH.M.17Human Resources - Miscellaneous
                                                                                                                                                    PolicyOffering of Hospitality or GiftsF.M.07Finance - Miscellaneous
                                                                                                                                                      PolicyOpening and Closing ExercisesS.S.02Safe Schools
                                                                                                                                                        PolicyOutdoor Play EnvironmentB.G.01Buildings/ Plant/ Grounds - Grounds
                                                                                                                                                          ProcedureParent Selection for Board Committees Parents
                                                                                                                                                            PolicyParents and Professional Activity DaysP.03Parents
                                                                                                                                                              PolicyParking--Church UseB.G.05Buildings/ Plant/ Grounds - Grounds
                                                                                                                                                                PolicyPerformance Appraisal: Director of EducationH.C.06Human Resources - Compensation
                                                                                                                                                                  PolicyPermit SupervisorsH.S.06Human Resources - Support
                                                                                                                                                                    PolicyPermitsB.R.05Buildings/ Plant/ Grounds Rentals
                                                                                                                                                                    PolicyPhysical Activities Within the Physical and Health Education ProgramsS.P.07Students - Programs
                                                                                                                                                                      PolicyPlacement of PupilsS.A.02Students - Admissions and Placement
                                                                                                                                                                        PolicyPlaques for New SchoolsB.P.02Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                          ProcedurePolice/School Board ProtocolS.S.Safe Schools
                                                                                                                                                                            PolicyPrayer in SchoolsS.23Schools
                                                                                                                                                                              PolicyProbationary and Permanent AppointmentsH.M.15Human Resources - Miscellaneous
                                                                                                                                                                                PolicyProgram Advertising for Secondary Schools and Continuing EducationS.20Schools
                                                                                                                                                                                  PolicyProgram TransportationS.T.05Transportation
                                                                                                                                                                                    PolicyProgressive DisciplineS.S.10Safe Schools
                                                                                                                                                                                      ProcedureProtocol & Guiding Principles- Access to Students in SchoolsS.S.04Safe Schools
                                                                                                                                                                                      ProcedureProtocol for Participation in Electronic Meetings - Appendix AT.19Trustees
                                                                                                                                                                                      PolicyProvision of Requested Information to an Individual TrusteeT.15Trustees
                                                                                                                                                                                        PolicyPupil Accommodation ReviewS.09Schools
                                                                                                                                                                                        PolicyPurchasing PolicyF.P.01Finance - Purchasing
                                                                                                                                                                                          PolicyQualifications--CatholicityH.T.01Human Resources - Teaching
                                                                                                                                                                                            PolicyQualifications--Religious Education CoursesH.T.05Human Resources - Teaching
                                                                                                                                                                                              PolicyReal PropertyR.01Real Property
                                                                                                                                                                                                PolicyRecords Management & Archives A.20Administration
                                                                                                                                                                                                  PolicyRelease of HoldbacksF.M.04Finance - Miscellaneous
                                                                                                                                                                                                    PolicyReligious AccommodationS.22Schools
                                                                                                                                                                                                      PolicyReligious Education Course RequirementH.T.09Human Resources - Teaching
                                                                                                                                                                                                        PolicyReligious Education Course Requirement for Secondary PupilsS.P.12Students - Programs
                                                                                                                                                                                                          PolicyReligious Education--Board of Education SchoolsH.T.06Human Resources - Teaching
                                                                                                                                                                                                            PolicyRemuneration--Employment elsewhere during working hoursH.S.08Human Resources - Support
                                                                                                                                                                                                              PolicyRental of School AccommodationB.R.04Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                PolicyRental of Surplus School SpaceB.R.01Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                  PolicyRental PropertiesB.R.03Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                    PolicyResearch Conducted in the TCDSBS.19Schools
                                                                                                                                                                                                                    PolicyRetirement CeremoniesH.M.10Human Resources - Miscellaneous
                                                                                                                                                                                                                      PolicySabbatical Leave for Post-Graduate StudyH.M.04Human Resources - Miscellaneous
                                                                                                                                                                                                                        PolicySabbatical Leave for Undergraduate or Non-Degree StudyH.M.05Human Resources - Miscellaneous
                                                                                                                                                                                                                          PolicySchool Events: Communications and Invitee ProtocolsS.02Schools
                                                                                                                                                                                                                            PolicySchool ExcursionsS.E.01Students - Excursions
                                                                                                                                                                                                                            PolicySchool NamesS.07Schools
                                                                                                                                                                                                                              PolicySchool Organization ChangeS.05Schools
                                                                                                                                                                                                                                PolicySelection of Learning MaterialsS.M.06Students - Miscellaneous
                                                                                                                                                                                                                                  PolicySignage--New Sites and Building ProjectsB.P.03Buildings/ Plant/ Grounds - Plant
                                                                                                                                                                                                                                    PolicySigning OfficersF.M.02Finance - Miscellaneous
                                                                                                                                                                                                                                      PolicySmoke & Vapour Free SpaceB.B.04Buildings/ Plant/ Grounds - Buildings
                                                                                                                                                                                                                                        PolicySpecial Education Advisory CommitteeA.23Administration
                                                                                                                                                                                                                                          PolicySpecial Education ProgramsS.P.01Students - Programs
                                                                                                                                                                                                                                            PolicyStudent and Program AssessmentS.P.13Students - Programs
                                                                                                                                                                                                                                            ProcedureStudent Assessment, Evaluation and Reporting Operational ProceduresS.P.13Students - Programs
                                                                                                                                                                                                                                            PolicyStudent CouncilsS.M.02Students - Miscellaneous
                                                                                                                                                                                                                                              ProcedureStudent Fees HandbookS.M.09Students - Miscellaneous
                                                                                                                                                                                                                                              PolicyStudent PregnancyS.M.14Students - Miscellaneous
                                                                                                                                                                                                                                                ProcedureStudent Selection for Board or Staff Committees Schools
                                                                                                                                                                                                                                                  PolicyStudent TrusteeT.02Trustees
                                                                                                                                                                                                                                                  PolicySubsidy of Individual CoursesH.M.20Human Resources - Miscellaneous
                                                                                                                                                                                                                                                    PolicySuspected Child Abuse ReportingS.17Schools
                                                                                                                                                                                                                                                    PolicySuspension and Expulsion PolicyS.S.01Safe Schools
                                                                                                                                                                                                                                                      PolicySweatshop-Free Purchasing PolicyF.P.04Finance - Purchasing
                                                                                                                                                                                                                                                        ProcedureTCDSB Protocols for Concussions and FormsS.26Schools - Health
                                                                                                                                                                                                                                                        PolicyTransportation--English Language SchoolsS.T.01Transportation
                                                                                                                                                                                                                                                          PolicyTransportation--Procedure for Annual Review and Removal of Non-Qualifying Bus RoutesS.T.03Transportation
                                                                                                                                                                                                                                                            PolicyTrespassS.S.14Safe Schools
                                                                                                                                                                                                                                                              PolicyTrustee HonorariumT.05Trustees
                                                                                                                                                                                                                                                                PolicyTrustee Services and ExpendituresT.17Trustees
                                                                                                                                                                                                                                                                PolicyTrustees Code of ConductT.04Trustees
                                                                                                                                                                                                                                                                PolicyTTC Identification CardsS.T.04Transportation
                                                                                                                                                                                                                                                                  PolicyTwenty-Five Year ClubH.M.09Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                    PolicyUse of School Facilities in Emergency SituationsB.R.06Buildings/ Plant/ Grounds - Rentals/Permits
                                                                                                                                                                                                                                                                      PolicyVandalismB.M.01Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                                                        PolicyVictim's RightsS.S.13Safe Schools
                                                                                                                                                                                                                                                                          PolicyVideo Security SurveillanceB.M.07Buildings/ Plant/ Grounds - Miscellaneous
                                                                                                                                                                                                                                                                            PolicyWork Creation ProgramH.M.18Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                              PolicyWorkplace Accommodation for Employees with DisabilitiesH.M.38Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                PolicyWorkplace ViolenceH.M.37Human Resources - Miscellaneous
                                                                                                                                                                                                                                                                                   

                                                                                                                                                                                                                                                                                  Board Policy Definitions

                                                                                                                                                                                                                                                                                   

                                                                                                                                                                                                                                                                                  Board Policies

                                                                                                                                                                                                                                                                                  This school board policy register contains policies and regulations which have been approved by the Board to guide administration in carrying out its responsibilities. Generally, the role of the Board of Trustees is to set policy and the role of administration is to execute it.
                                                                                                                                                                                                                                                                                   
                                                                                                                                                                                                                                                                                  A policy is a statement adopted by the Board of Trustees to chart a course of action. Regulations, also adopted by the Board, are detailed rules to be observed when the corresponding policy is put into practice by administration. The Direct of Education, as Chief Administrator, will adopt procedures and guidelines to implement the policies and regulations as well as for other business of the Board.
                                                                                                                                                                                                                                                                                   
                                                                                                                                                                                                                                                                                  The maintenance of a policy register is a dynamic ongoing process. As issues arise, new policies will be required as well as the revision of existing policies.
                                                                                                                                                                                                                                                                                   

                                                                                                                                                                                                                                                                                  Organization of the Policy Register

                                                                                                                                                                                                                                                                                  The system developed provides key names for each section. Some major sections are divided into subsections. There are 12 major classifications: Administration, Buildings/Plants/Grounds, Finance, Human Resources, Insurance, Meta Policy, Parents, Real Property, Schools, Students, Trustees and Violence Prevention.
                                                                                                                                                                                                                                                                                   
                                                                                                                                                                                                                                                                                  The first letter of the section name appears in the number, for example, policies relating to Administration begin with "A". Where there are subsections, the first letter refers to the section and the second letter indicates the name of the subsection. For example, a policy on Transportation is labelled S.T.o1: "S" for Students, "T" for Transportation, and "01" for policy number within the section.
                                                                                                                                                                                                                                                                                   

                                                                                                                                                                                                                                                                                  Summation

                                                                                                                                                                                                                                                                                  Board policies with their regulations must be interpreted in the light of Ministry of Education (EDU) statutes and regulations. Wherever inconsistencies appear in interpretation, the EDU statutes and regulations prevail. Where a conflict appears between a policy and regulation with a negotiated agreement, it must be interpreted in line with the contract for the members of that particular bargaining unit.
                                                                                                                                                                                                                                                                                   
                                                                                                                                                                                                                                                                                  It is expected that this Policy Register will generate a greater understanding of the principles of the Toronto Catholic District School Board, will bring forth greater harmony and efficiency among the administrators, and facilitate communication for those responsible for the supervision and administration of the schools. This will enable the Board to devote more time to its primary duty of developing policies on a long-term basis.