Toronto Catholic District School Board

TCDSB Policies and Procedures

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Type	Name of Policy/Procedure	No.	Section	Related Resources
Policy	Acceptance of Hospitality or Gifts	H.M.33	Human Resources - Miscellaneous
Policy	Access to Pupil Information	S.16	Schools
Policy	Access to Students in Schools	S.S.04	Safe Schools	Protocol & Guiding Principles- Access to Students in Schools
Policy	Accessibility Standards	A.35	Administration	Appendix A A.35 Multi-Year Accessibility Plan
Policy	Accessibility Standards for Services and Facilities	A.36	Administration	Accessibility Best Practices
Policy	Advertising	A.03	Administration
Policy	Advocacy	A.06	Administration
Policy	AIDS (Acquired Immune Deficiency Syndrome)	H.M.27	Human Resources - Miscellaneous
Policy	Alcohol and Other Drugs	S.S.03	Safe Schools
Policy	Alternative Arrangements for School Facilities	R.09	Real Property
Policy	Anaphylaxis	S.M.15	Students - Miscellaneous
Procedure	Appendix A TCDSB Code of Conduct	S.S.09	Safe Schools	Code of Conduct Policy
Procedure	Appendix B Police School Board Protocol	S.S.09	Safe Schools	Code of Conduct Policy
Policy	Appointees to Municipal Boards and Organizations	T.08	Trustees
Policy	Art Collection	A.22	Administration
Policy	Assessment	F.M.03	Finance - Miscellaneous
Policy	Asthma	S.M.16	Students - Miscellaneous
Policy	Athletic Activities within the Physical and Health Education Programs	S.P.07	Students - Programs
Policy	Automobile Expenses	H.M.02	Human Resources - Miscellaneous
Policy	Awards, Funds and Scholarships	F.F.01	Finance - Funds and Foundations
Procedure	Background Information for Environmental Practice Policy	B.M.06	Buildings/ Plant/ Grounds - Miscellaneous	Environmental Practice
Policy	Benefits for Non-Union Administrative/Clerical Employees	H.M.29	Human Resources - Miscellaneous
Policy	Blessing and Official Opening of Schools	S.08	Schools
Policy	Board Recognized Charitable Foundations	A.09	Administration
Policy	Board Room Seating Arrangement	T.03	Trustees
Policy	Board Vehicles	B.G.04	Buildings/ Plant/ Grounds - Grounds	Board Vehicles Operational Procedures (Appendix A) motor vehicles automobiles trucks cars
Procedure	Board Vehicles Operational Procedures (Appendix A)	B.G.04	Buildings/ Plant/ Grounds - Grounds	Board Vehicles, automobiles, cars, trucks
Policy	Border Brokers	F.P.03	Finance - Purchasing
Policy	Bullying Prevention and Intervention	S.S.11	Safe Schools
Policy	Business Cards	A.17	Administration
Policy	Cafeterias--Secondary Schools	S.M.13	Students - Miscellaneous
Policy	Caretaker Deployment	H.S.03	Human Resources - Support
Policy	Catholic Equity and Inclusive Education Policy	H.M.24	Human Resources - Miscellaneous
Policy	Catholic Parent Involvement Committee	P.04	Parents	Catholic Parent Involvement Committee Procedures
Procedure	Catholic Parent Involvement Committee Procedures	P.04	Parents	Catholic Parent Involvement Committee
Policy	Catholic School Parent Councils	S.10	Schools	CSPC Operational Procedures Protocol Guidelines for School Councils
Policy	Catholicity and School Support	H.M.08	Human Resources - Miscellaneous
Policy	Chaplaincy Program	H.S.09	Human Resources - Support
Policy	Charter of Rights of the Family	H.M.26	Human Resources - Miscellaneous
Procedure	Child Care and Family Support Programs Manual	B.R.02	Buildings/ Plant/ Grounds - Rentals/Permits	Child Care Centre
Policy	Child Care Centre	B.R.02	Buildings/ Plant/ Grounds - Rentals/Permits	Child Care and Family Support Programs Manual
Policy	Code of Conduct Policy	S.S.09	Safe Schools	Appendix A TCDSB Code of Conduct Appendix B Police School Board Protocol
Policy	Combined (Split) Grade Classes for Elementary Schools	S.24	Schools
Policy	Communications Policy	A.37	Administration
Policy	Community Engagement	T.07	Trustees	Community Engagement Handbook
Procedure	Community Engagement Handbook	T.07	Trustees	Community Engagement Policy
Policy	Community Planning and Partnerships	B.R.07	Buildings/ Plant/ Grounds - Rentals/Permits	Schedule A to B.R.07 Partnerships Policy - Application for Interest in Establishing Community Planning and Facility Partnership
Policy	Compassionate Leave (Non-Union)	H.M.03	Human Resources - Miscellaneous
Policy	Complaint Against a Staff Member	H.M.30	Human Resources - Miscellaneous
Policy	Concussion Policy	S.26	Schools - Health	TCDSB Protocols for Concussions and Forms
Policy	Conflict of Interest: Employees	H.M.31	Human Resources - Miscellaneous
Policy	Conflict of Interest: Trustees	T.01	Trustees
Policy	Conflict Resolution	H.M.19	Human Resources - Miscellaneous
Policy	Continuing Education Instructors	H.M.07	Human Resources - Miscellaneous
Policy	Conventions Conferences and Professional Development	H.M.34	Human Resources - Miscellaneous
Policy	Copyright	A.11	Administration
Policy	Copyright and Fair Dealing Guidelines	A.15	Administration
Policy	Credit and Purchase Cards	A.24	Administration
Policy	Credit Courses Outside Canada	S.P.11	Students - Programs
Policy	Credit Union	A.10	Administration
Procedure	CSPC Operational Procedures Protocol	S.10	Schools	CSPC Policy Guidelines for School Councils
Policy	Curriculum Booklets--Use by other boards	A.08	Administration
Policy	Delegation	T.14	Trustees	Delegations Registration Form
Policy	Demolition of Existing Buildings and Portables	R.02	Real Property
Policy	Demolition of Purchased Real Property	R.03	Real Property
Policy	Department Reorganization: Non-Union Administrative/Clerical Jobs	H.C.04	Human Resources - Compensation
Policy	Development Proposals, Amendments of Official Plans and Bylaws	A.18	Administration
Policy	Disposal of Surplus or Obsolete Furniture, Fixtures and Equipment	F.P.07	Finance - Purchasing
Policy	Donation	F.F.02	Finance - Funds and Foundations
Policy	Dress Code for Pupils	S.S.07	Safe Schools
Policy	Driver Education Programs	S.P.08	Students - Programs
Policy	Eastern Rite Employees’ Holy Day	H.M.01	Human Resources - Miscellaneous
Policy	Effective Financial Management and Control of Operations	F.M.08	Finance - Miscellaneous	Finance and Accounting Operating Procedures
Procedure	Election of Student Trustees	T.02	Trustees	Student Trustee
Policy	Electronic Communication Systems	A.29	Administration	Acceptable Use Policy: Online Rules & Etiquette
Policy	Electronic Particpation in Meetngs of the Board, Committees of the Board, and the Committee of the Whole Board	T.19	Trustees	Protocol for Participation in Electronic Meetings - Appendix A
Policy	Elementary Admission and Placement Policy	S.A.01	Students - Admissions and Placement
Policy	Elementary French Programming	S.P.02	Students - Programs	Elementary Extended French Boundaries Elementary French Immersion Boundaries
Policy	Elementary School Attendance Boundary Review Policy	S.A.03	Students - Admissions and Placement
Policy	Emergency School Closure	A.16	Administration
Policy	Employee Expenses	F.M.01	Finance - Miscellaneous	Meal and Mileage Rates (Appendix C) Travel Directive Allowances Appendix D
Policy	Employment Equity (Affirmative Action)	H.M.11	Human Resources - Miscellaneous
Policy	Employment of Former Priests and Religious	H.T.02	Human Resources - Teaching
Policy	Environmental Practice--Waste Management and Purchasing	B.M.06	Buildings/ Plant/ Grounds - Miscellaneous	Background Information
Procedure	External Research	S.19	Schools	Research Conducted in the TCDSB
Policy	Facilities Management	B.B.01	Buildings/ Plant/ Grounds - Buildings	TCDSB Facilities Services Operating Procedure
Policy	Fair Practice in Hiring and Promotion	H.M.40	Human Resources - Miscellaneous
Policy	Fees for Learning Materials and Activities Rationale	S.M.09	Students - Miscellaneous	Student Fees Handbook
Policy	Filling a Trustee Vacancy	T.18	Trustees
Procedure	Finance and Accounting Operating Procedures	F.M.08	Finance - Miscellaneous	Effective Financial Management and Control of Operations Accounting
Policy	Fire Emergency Procedures	S.M.07	Students - Miscellaneous
Policy	First Nations, Metis and Inuit Voluntary Self-Identification	A.32	Administration
Procedure	Food and Beverage Program/Policy Memorandum	S.M.08	Students - Miscellaneous	Food and Beverage Sold in Schools Policy
Policy	Food and Beverage Sold in Schools	S.M.08	Students - Miscellaneous	Food and Beverage Program/Policy Memorandum
Policy	Freedom of Information and Protection of Privacy	A.38	Administration
Policy	Fresh Start	S.S.12	Safe Schools
Policy	Fund Raising in Schools	S.M.04	Students - Miscellaneous
Policy	Good Neighbour	S.25	Schools	Good Neighbour community engagement
Procedure	Good Neighbour Policy Operational Procedures	S.25	Schools	Good Neighbour
Policy	Governance	T.20	Trustees
Policy	Group Life Insurance	I.02	Insurance
Policy	Guidelines For Trustees, Parents and Staff in Addressing School Related Concerns	A.33	Administration
Other	H.M.37 APPENDIX A Workplace Violence Incident Reporting Form	H.M.37	Human Resources
Policy	Hand-Held (Mobile) Wireless Communication Device	A.31	Administration
Policy	Harassment and Discrimination	H.M.14	Human Resources - Miscellaneous	The Respectful Workplace Guidelines
Policy	Information and Communication Technology - Hardware and Software Standards	A.34	Administration
Policy	Insurance for School Volunteers	I.01	Administration
Policy	International Languages Program (Elementary)	S.P.05	Students - Programs
Policy	Interrelations of Committees	T.10	Trustees
Policy	Involvement in Municipal, Provincial and Federal Elections	H.M.25	Human Resources - Miscellaneous
Policy	Job Change: Non-Union Administrative/Clerical Jobs	H.C.02	Human Resources - Compensation
Policy	Job Evaluation Appeal: Non-Union Administrative/Clerical Jobs	H.C.03	Human Resources - Compensation
Policy	Job Evaluation: Non-Union Administrative/Clerical Jobs	H.C.01	Human Resources - Compensation
Policy	Key Control	B.B.05	Buildings/ Plant/ Grounds - Buildings
Policy	Legal Counsel	A.12	Administration
Policy	Letterhead	A.26	Administration
Policy	Logo Use	T.16	Trustees
Policy	Lunchroom Supervision and Facilities	S.11	Schools
Policy	Mental Health and Well Being	S.03	Schools	Suicide Intervention Guidelines Mental Health Response Guidelines
Procedure	Mental Health Response Guidelines	S.03	Schools	Mental Health and Well Being
Policy	Meta Policy	M.01	Meta Policy
Policy	National Flag	S.06	Schools
Policy	Negotiation Procedures	H.M.39	Human Resources - Miscellaneous
Policy	Occupational Health and Safety	H.M.17	Human Resources - Miscellaneous
Policy	Offering of Hospitality or Gifts	F.M.07	Finance - Miscellaneous
Policy	Opening and Closing Exercises	S.S.02	Safe Schools
Policy	Outdoor Play Environment	B.G.01	Buildings/ Plant/ Grounds - Grounds
Policy	Overtime for Non-Union Administrative/Clerical Employees	H.S.07	Human Resources - Support
Procedure	Parent Selection for Board Committees		Parents
Policy	Parents and Professional Activity Days	P.03	Parents
Policy	Parking--Church Use	B.G.05	Buildings/ Plant/ Grounds - Grounds
Policy	Performance Appraisal: Director of Education	H.C.06	Human Resources - Compensation
Policy	Permit Supervisors	H.S.06	Human Resources - Support
Policy	Permits	B.R.05	Buildings/ Plant/ Grounds Rentals	Permit Rates Rules and Regulations Application for Permit Operational Procedures for Permits
Policy	Placement of Pupils	S.A.02	Students - Admissions and Placement
Policy	Plaques for New Schools	B.P.02	Buildings/ Plant/ Grounds - Plant
Procedure	Police/School Board Protocol	S.S.	Safe Schools
Policy	Prayer in Schools	S.23	Schools
Policy	Probationary and Permanent Appointments	H.M.15	Human Resources - Miscellaneous
Policy	Probationary Period (Non-Union)	H.C.05	Human Resources - Compensation
Policy	Program Advertising for Secondary Schools and Continuing Education	S.20	Schools
Policy	Program Transportation	S.T.05	Transportation
Policy	Progressive Discipline	S.S.10	Safe Schools
Procedure	Protocol & Guiding Principles- Access to Students in Schools	S.S.04	Safe Schools	Access to Students in Schools Policy
Procedure	Protocol for Participation in Electronic Meetings - Appendix A	T.19	Trustees	Electronic Particpation in Meetngs of the Board, Committees of the Board, and the Committee of the Whole Board
Policy	Provision of Requested Information to an Individual Trustee	T.15	Trustees
Policy	Pupil Accommodation Review	S.09	Schools	Pupil Accommodation Review Operational Procedures
Policy	Purchasing Policy	F.P.01	Finance - Purchasing
Policy	Qualifications--Catholicity	H.T.01	Human Resources - Teaching
Policy	Qualifications--Religious Education Courses	H.T.05	Human Resources - Teaching
Policy	Real Property	R.01	Real Property
Policy	Records Management & Archives	A.20	Administration
Policy	Release of Holdbacks	F.M.04	Finance - Miscellaneous
Policy	Religious Accommodation	S.22	Schools
Policy	Religious Education Course Requirement	H.T.09	Human Resources - Teaching
Policy	Religious Education Course Requirement for Secondary Pupils	S.P.12	Students - Programs
Policy	Religious Education--Board of Education Schools	H.T.06	Human Resources - Teaching
Policy	Remuneration--Employment elsewhere during working hours	H.S.08	Human Resources - Support
Policy	Rental of School Accommodation	B.R.04	Buildings/ Plant/ Grounds - Rentals/Permits
Policy	Rental of Surplus School Space	B.R.01	Buildings/ Plant/ Grounds - Rentals/Permits
Policy	Rental Properties	B.R.03	Buildings/ Plant/ Grounds - Rentals/Permits
Policy	Research Conducted in the TCDSB	S.19	Schools	External Research
Policy	Retirement Ceremonies	H.M.10	Human Resources - Miscellaneous
Policy	Sabbatical Leave for Post-Graduate Study	H.M.04	Human Resources - Miscellaneous
Policy	Sabbatical Leave for Undergraduate or Non-Degree Study	H.M.05	Human Resources - Miscellaneous
Policy	School Events: Communications and Invitee Protocols	S.02	Schools
Policy	School Excursions	S.E.01	Students - Excursions	School Excursion Handbook
Policy	School Names	S.07	Schools
Policy	School Organization Change	S.05	Schools
Policy	Selection of Learning Materials	S.M.06	Students - Miscellaneous
Policy	Sick Leave Plan (Non-Union)	H.M.06	Human Resources - Miscellaneous
Policy	Signage--New Sites and Building Projects	B.P.03	Buildings/ Plant/ Grounds - Plant
Policy	Signing Officers	F.M.02	Finance - Miscellaneous
Policy	Smoke & Vapour Free Space	B.B.04	Buildings/ Plant/ Grounds - Buildings
Policy	Special Education Advisory Committee	A.23	Administration
Policy	Special Education Programs	S.P.01	Students - Programs
Policy	Sponsorship	F.F.26	Finance - Funds and Foundations
Policy	Student and Program Assessment	S.P.13	Students - Programs	Student Assessment, Evaluation and Reporting Operational Procedures
Procedure	Student Assessment, Evaluation and Reporting Operational Procedures	S.P.13	Students - Programs	Student and Program Assessment
Policy	Student Councils	S.M.02	Students - Miscellaneous
Procedure	Student Fees Handbook	S.M.09	Students - Miscellaneous	Fees for Learning Materials and Activities Rationale
Policy	Student Pregnancy	S.M.14	Students - Miscellaneous
Procedure	Student Selection for Board or Staff Committees		Schools
Policy	Student Trustee	T.02	Trustees	APPENDIX A - Rights and Responsibilities of the Student Trustee APPENDIX B - Operational Procedures - Election of Student Trustees
Policy	Subsidy of Individual Courses	H.M.20	Human Resources - Miscellaneous
Procedure	Suicide Intervention Guidelines	S.03	Schools	Mental Health and Well Being
Policy	Suspected Child Abuse Reporting	S.17	Schools	APPENDIX S.17 Form-Student is Apprehended Without a Warrant APPENDIX S.17-Procedures for the Investigation and Reporting of Child Abuse APPENDIX S.17-Record of Suspected Child Abuse Form
Policy	Suspension and Expulsion Policy	S.S.01	Safe Schools
Policy	Sweatshop-Free Purchasing Policy	F.P.04	Finance - Purchasing
Procedure	TCDSB Protocols for Concussions and Forms	S.26	Schools - Health	Concussion Policy
Policy	Transportation--English Language Schools	S.T.01	Transportation
Policy	Transportation--Procedure for Annual Review and Removal of Non-Qualifying Bus Routes	S.T.03	Transportation
Policy	Trespass	S.S.14	Safe Schools
Policy	Trustee Honorarium	T.05	Trustees
Policy	Trustee Services and Expenditures	T.17	Trustees	Operational Expense Procedure Trustee Expense Model
Policy	Trustees Code of Conduct	T.04	Trustees	Appendix A-Municipal Conflict of Interest Act
Policy	TTC Identification Cards	S.T.04	Transportation
Policy	Twenty-Five Year Club	H.M.09	Human Resources - Miscellaneous
Policy	Use of School Facilities in Emergency Situations	B.R.06	Buildings/ Plant/ Grounds - Rentals/Permits
Policy	Vacation for Non-Union Administrative/Clerical Employees	H.M.22	Human Resources - Miscellaneous
Policy	Vandalism	B.M.01	Buildings/ Plant/ Grounds - Miscellaneous
Policy	Victim's Rights	S.S.13	Safe Schools
Policy	Video Security Surveillance	B.M.07	Buildings/ Plant/ Grounds - Miscellaneous
Policy	Work Creation Program	H.M.18	Human Resources - Miscellaneous
Policy	Workplace Accommodation for Employees with Disabilities	H.M.38	Human Resources - Miscellaneous
Policy	Workplace Violence	H.M.37	Human Resources - Miscellaneous

Board Policy Definitions

Board Policies

This school board policy register contains policies and regulations which have been approved by the Board to guide administration in carrying out its responsibilities. Generally, the role of the Board of Trustees is to set policy and the role of administration is to execute it.

A policy is a statement adopted by the Board of Trustees to chart a course of action. Regulations, also adopted by the Board, are detailed rules to be observed when the corresponding policy is put into practice by administration. The Direct of Education, as Chief Administrator, will adopt procedures and guidelines to implement the policies and regulations as well as for other business of the Board.

The maintenance of a policy register is a dynamic ongoing process. As issues arise, new policies will be required as well as the revision of existing policies.

Organization of the Policy Register

The system developed provides key names for each section. Some major sections are divided into subsections. There are 12 major classifications: Administration, Buildings/Plants/Grounds, Finance, Human Resources, Insurance, Meta Policy, Parents, Real Property, Schools, Students, Trustees and Violence Prevention.

The first letter of the section name appears in the number, for example, policies relating to Administration begin with "A". Where there are subsections, the first letter refers to the section and the second letter indicates the name of the subsection. For example, a policy on Transportation is labelled S.T.o1: "S" for Students, "T" for Transportation, and "01" for policy number within the section.

Summation

Board policies with their regulations must be interpreted in the light of Ministry of Education (EDU) statutes and regulations. Wherever inconsistencies appear in interpretation, the EDU statutes and regulations prevail. Where a conflict appears between a policy and regulation with a negotiated agreement, it must be interpreted in line with the contract for the members of that particular bargaining unit.

It is expected that this Policy Register will generate a greater understanding of the principles of the Toronto Catholic District School Board, will bring forth greater harmony and efficiency among the administrators, and facilitate communication for those responsible for the supervision and administration of the schools. This will enable the Board to devote more time to its primary duty of developing policies on a long-term basis.